HomeMy WebLinkAbout19H - AMES PROGRAM UPDATEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 7, 2017
TITLE:
ADDRESSING MAINTENANCE,
ENHANCING SERVICE PROGRAM
UPDATE
{STRATEGIC PLAN NO. 5, 11
CIT MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
0:21:1100111A r;
❑ As Recommended
❑ As Amended
❑ Ordinance on l®i Reading
❑ Ordinance on 2"0 Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Receive and file the Addressing Maintenance, Enhancing Service Program Update.
DISCUSSION
On October 20, 2015, the Mayor and City Council adopted the FY 2014 -15 Budget Surplus
Allocation Plan and authorized $11.25 million to various projects for one -time
improvements /replacements. To limit confusion with other budgetary items, this plan is now
called "Addressing Maintenance, Enhancing Service" (AMES). The attached report provides an
itemized listing that includes estimated costs, updates, timelines for completion, and the
responsible department (Exhibit 1).
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #5 - Community Health, Livability,
Engagement & Sustainability, Objective #1 (Establish a comprehensive community engagement
initiative to expand access to information and create opportunities for stakeholders to play an
active role in discussing public policy and setting priorities).
FISCAL IMPACT
There is no fiscal impact associated with this item.
EXHIBIT: 1. Addressing Maintenance, Enhancing Service Program Update
19H -1
19H -2
19H -3
An order for street Furniture, including movable chairs, to bles, and
CDA
Placeir ing
$100,000
umbrellas has been placed. Additionally, funds have been committed to
on Tack
]/1/201]
support the Willits- Sullivan Art Project. Staff are In the process of
Identifying additional plaremaking projects to fund.
$99,750 was allocated to the County of Orange to extend the Emergency
Armory Shelter for 21 days. $90,000 was allocated for a contract with City
Net, contingent on additions) funding from the Con my of Ora nge, that was
to be considered on 10/25/2016. On 9/27/2016, the County of Orange
COA
Homeless
$400,000
approved an agreement for $300,000 with City Net independent of the Cry
On Track
6/30/2017
of Santa Ana, $300,250 remalnete be allocated for the best use to reduce
homelessness In the Civic Center. The remaining funds are being
considered to fund law enforcement for the Civic Center Safety and Security
Enhancement Program, pending City Council action or direction.
North Star has completed the Research phase of the project They received
609 surveys and are currently cor lling all ofthe data. Atargetdateof
early April 2017 has been Identified for a presentation to the Santa Ana City
Con ncll of the research gathered and North Star's Insights and
recommended strategic position Ing for the Santa Ana brand. An online
PDA
Bantling
$200,000
preview of the research and strategy will be made a few days In advance to
On Track
]/31/201]
a small grou F. The Creative and Action Plan phases of the project will follow
-
the approval of the strategic positioning, The Creative a ad Action Plan
phases of the project typically race Ire about 3 months, but because It
Involves the evaluation of creative elements, It Is hard to predict an exact
and data North Star's expectation for completion is July /August 2017.
Fund has been established and reflected In FY 14 -15 CAFR
FMSA
Pension Stability Fund
$500,000
Notes /Financial Statements; an irrevocable trust has been
Completed
6/30/2016
established with an agency and the Cl 's funds is deposited,
FMSA
Police Departmentlail! Facility
$150,000
Fine I RFP was Issued 8/30/16. RFCA IS Scheduled for 03 /21/1],
Renovations
Negotiated contract is on hold.
On Track
TRIO
Jerome Gym Center.
Jerome Center-
The Jerome Center Gym's sound panel project has been completed
8/25/16
as of 8/25/2016,
Completed
FMSA
Jerome Center Gym & Southwest
$50,000
Senior Center. Facility Renovations
The Southwest Senior Ce men Facility Renovations for exterior a nd
Southwest
interior painting have been completed as of 0l /12/ 1].
Southwest Senor
i
SenlorCenter-
Center - Completed
01 01/12/17
Finance met with Software vendors In February and March to
Budgeting
explore available products, The RFP is expected to be released in
Budgeting application
Application -
Febrary/ March, with an RFCA presented between April and May
-On Track
611 /2017
FMSA
Financial Budgeting Application
$400,000
2017' Purchase of the software is scheduled for June 1, 2017.
An agreement with GovInvest was signed on 09/07/16. The software
allows the Finance Department to make Investment assumptions for
Govinves[-
GovinvesP
the unfunded lla blllty pension,
Completed
09/30/2016
Corbin Center
Corbin Center
Building Maintenance has completed In Obtaining commodes.
Commodes-
Commodes -
Corbin Center Improvements-
05/03/2016
FMSA
oom Renovation &Fadll[y
$50,000
Completed
The Corbin Center Renovations for exterior and Interior painting has
improvements
Improvements
been completed as of 01/12117.
Corbin Center-
Corbin Center
Painting - Completed
PaIr ing-
01 12 1]
Roof
The roof restoration was completed on 5/3/2016.
Roof Restoration-
Restoration -
Corporate Yard; Roof Restoration &
Completed
5/03/2016
FMSA
Facility Renovations
$650,000
The project to replace/ upgrade the WaterWlse car wash station was
completed on 01 /13/1].
Wakery Car Wash
Water -Wise Car
- mp Completed
Wash -
01113/17
Project specifications have been completed and concurrence has
Chiller Replacement- Cal State
been received from Cal State Fullerton In Implementing the plan in
FMSA
Fu l later 2nd 5t. Promenade
$450,000
replacing the equipment; RFCA to award project was completed
On Track
2/21/2017
April 2016. PO was Issued 06/21/16. Project scheduled for
completion 02/21/17.
FMSA
City Hall Facility and Safety
$155,000
Building Maintenance issued an PUFF On 8/17/2016, The estimated
On Track
3/31/201]
Renovations
completion date is 033117.
FMSA
El Salvador Center - Upgrade Exterior
$15,000
The project was completed on April 15, 2016.
Completed
4/15/2016
HVAC Security Enclosures
Fleet Replacement - Police, Public
Purchased 35 vehicles in the amount ofapproxlmately $1M. 2 CSI
Works, Finance, Planning and
vehicles were purchased in October 2015, 10 PD motorcycles in
On Track
FMSA
$1,300,000
March 2016,13 mid -sized trucks in May 2016,] SUV interceptor
(35 purchased to
6/30/2017
Building, Parks & Recreation -44
Vehicles
patrol vehicles in May 2016, and 2 electric utility trucks are
date)
scheduled to be purchased in February 2017.
FMSA
Newhope Library -HVAC Project
$40,000
The project to replace HVAC Condenser at the Newhope Library was
Completed
1/13/2017
cam eleted on 01/31/17.
IT
Planning& Bending Permitting
$300,000
C rrdiwting with PBA stallto further evaluate necessary
On Track
12/31/2017
A Iloatlon
software /a lication,options,
Network, Data Centers and
Multiple projects: Identifying high - priority network equipment requlring
IT
Servers /Software, Communications
$1,065,000
replacement, determining strategyto reduce data center disaster risk,
On Track
10/31/201]
Upgrade
expanding storage and server capabllln ,and enhancing
telecommunications
19H -3
PWA
Improvements
$312,400
Finalizing purchases: Developing Mobility Guidelines, policies and forms.
Completed
11/1/2015
IT Equipment Upgrades-
Developed inventory mobility Inventory management system. In process of
IT
Computers /laptops, mobile
$273,600
standardizing PC hardware to develop specifications, Identifying equipment
On Track
3/31/2017
technology, phones
d spedflcatlonsofecanners. Developing requirements and criteria for PC
Service Desk platform tool for Improved support and management ofall IT
equipment assets
PWA
G15 System Development
$125,000
Staff released an RFP for technical consultants and studies as par of the General
Rescheduled
late March 201]
Plan update, RFP approved by City Coundl In December 2016. RFp consultant
seclusion and Interviews In progress. General Plan Advisory Group(GPAG)
PEA
General Plan
$1,000,000
contact established and first GPAG kickoff meeting held Cllyoffecta Ana
On Track
7/1/2018
warded the STAG Sentalnablllty Land Use Envisioning Grant and will affect timing
of RFP /Interview process. Future ll will require SCAG coordlnatlnon. iodate,
there has been $110,250 In total expenditures.
Staff is working with two consulting firms to prepare respective technical studies
for traffic and for air quality /greanhouse gas emissions. A third consulting firm .III
providea parking study, the agreement Is In the final stages of being signed. The
technical studies will assist with preparation of the required environmental
PEA
Metro East Expansion
$100,000
document for extending the Metro East overlay district along First Street toward
On Track
10/112017
Grand Avenue to facilitate construction of additional housing and mixed -use
development projects. To date, there have been expenditures from the
$ 100,000 allocation as staff time is being billed to air quality funds In a exparately.
approved account.
An RFP was Issued and the evaluatlon has been completed. PD staff Is
PD
Bad Cameras
Y
$330,000
cu frankly finalizing the agreementecope. PD staff anticipates brining the
On -Tack
6/30/201]
agreementto Council In Mamhor AprI12017, with Implementation
commencing after execution ofthe agreement.
The transfer of funds to IPA was completed In 15/16. Recaulkingofthe
Plaza of the Flags and Plaza ofthe Fountains has been completed. Design
PRLSA
CIVIC CenterJPA - perceptions
$419,000
work of the Superblock Llfl Stations and ADA Access Renovations are with
On Track
6/30/2018
PWA. Funding will be carried over from 16 /17 to 17/18 to complete the
Projects.
Contract was awarded forthe purchase and Installation ofthe equipment
PRLSA
Sualago Playground Equipment
$230,000
on August 16, 2016. Equipment as been ordered and Installation is
On Track
3/0/201]
scheduled for February 3, 2017 and expected to be completed by March 8,
01].
An RFP was Issued to find a contractor to Complete the renovations. The
PRLSA
Angel Reatmore Renovations
$50,000
contract is scheduled to be awarded on February ], 2017 and completed by
On Track
6/30/2017
5u he 30 2017
In Progress
PWA
3ALTO Deferred Maintenance - hVAC
$650,000
This project was held perthe City Manager's Office. Updake:Thae funds
Meeting with City
Replacement
have been repumeedto deferred maintenance: Currently defining scope
Manager schedu led for
TBD
oftlre project
2/3/17
PWA
Security I hting at Various Parks
$540,000
Council Awe rd scheduled for 9 1
On Track
4 /1 /2D17
PWA
I DYSC Field 02Synthetic Turf
$640,000
Project completed.
I Completed
8/31/2016
Santiago Bike Trail
PWA
Santago BikeTrail Resurfacing
Project/Bomo goal Sidewalk /Walkway$220,000
Santiago Bike IIa ll Resurfacing is currently being adve rtlsedBomo Koral
On -Track
-2/28/201]
BomaKOral-
Renovatlon
Santiag/Walkay Renovation la onschedule
Second Ought
PWA
Improvements
$312,400
Project Completed.
Completed
11/1/2015
Project camblead with GIS System Development Needs assessment
PWA
Asset Ma nagement
$300,000
document complete, System Design beau donation in final review stage.
Rescheduled
Late March 201]
Due to the cage In vendor project management staffing the project has been
slightly delayed,
Project combined with Asset Management system development Needs
PWA
G15 System Development
$125,000
assessment document complete, System Design documentation in final
Rescheduled
late March 201]
reviewstage. Due to change In vendor project management staffing the
project has been slightly delayed.
PWA
Calls Craft.
street signs and Plaza Celle Customs 51 nag¢
$25,000
Project completed.
Completed
2/1/2017
EXHIBIT 1
19H -4
Update:
At#
March 7. 2017
e Cuatro Street Signs
EXHIBIT 1
19H -5
erome Center Renovations
Boxing Room (East) Boxing Room (North)
erome Center Renovations
Boxing Room (South) Boxing Room (West)
EXHIBIT 1
19H -6
erome Center Renovations
Exercise Room (East) Exercise Room (North)
erome Center Renovations
Exercise Room (South) Exercise Room (West)
EXHIBIT 1
19H -7
erome Center Renovations
Gym (North) Gym (South)
erome Center Renovations
Main Office
EXHIBIT 1
4
19H -8
outhwest Senior Center
Before After
uthwest Senior Center
Before After
EXHIBIT 1
19H -9
outhwest Senior Center
Before After
uthwest Senior Center
Before After
EXHIBIT 1
19H -10
Southwest Senior Center
Before After -
uthwest Senior Center
Before After
EXHIBIT 1
19H -11
Corporate Yard
Roof Restoration
Corporate Yard
Roof Restoration
Roof Restoration Roof Restoration
EXHIBIT 1
19H -12
Grand Central Art Center
EXHIBIT 1
19H -13
Cooling Tower
Salvad ®r Center
HVAC Security Enclosure HVAC Security Enclosure
Replacement
Animal Control Vehicle Fleet Vehicle
EXHIBIT 1
10
19H -14
eet Replacement
SAPID Interceptor SUV SAPD Motorcycle
ewhope Library
HVAC Condenser HVAC Condenser
EXHIBIT 1
19H -15 11
Ana Police Departmen
Body -Worn Cameras Body -Worn Cameras
EXHIBIT 1
19H -16 12
Civic Center Renovations
Before
After
Civic Center Renovations
Water Fountain Pump
Replacement
EXHIBIT 1
19H -17 13
tiago Park
Playground Replacement
Angels Park
Restroom Renovations
EXHIBIT 1
19H -18 14
Lighting
Bomo Koral park
Dan Young Soccer Field
Turf Replacement
EXHIBIT 1
19H -19 15
Sample Dashboard
............
d+w -- - ------------ ----
M 1
M
nnis Court Resurfacing
EXHIBIT 1
19H-20 16