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HomeMy WebLinkAbout20A - AA - GRANT FUNDS PDREQUEST FOR COUNCIL ACTION CITY COUNCIL. MEETING DATE: MARCH 7, 2017 TITLE; APPROPRIATION ADJUSTMENT ACCEPTING 2016 IMPROVING CRIMINAL JUSTICE RESPONSES TO SEXUAL ASSAULT, DOMESTIC VIOLANCE, DATING VIOLENCE, AND STALKING GRANT PROGRAM FUNDS {STRATEGIC PLAN NO. 1, 313} CITY OANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: ,...• E E-1 As Recommended LZ1 As Amended © Ordinance on I6� Reeding L� Ordinance on 2 I Reeding ® Implementing Resolution Set Public Hearing For CONTINUED TO FILE NUMBER Approve an appropriation adjustment accepting $136,036.80 in the Human Options Grant revenue account (no. 12714002 52001) and appropriate same in the Human Options Grant expenditure account (no. 12714406 61040). DISCUSSION The United States Department of Justice Office on Violence Against Women solicited grant applications for the Improving Criminal Justice Responses to Sexual Assault, Domestic Violence, Dating Violence, and Stalking grant program, which implements certain provisions of the Federal Violence Against Women Act. The program enhances victim safety and offender accountability in cases of sexual assault, domestic violence, dating violence, and stalking by encouraging jurisdictions to implement pro- arrest policies as an effective intervention that is part of a coordinated community response. An integral component of the Improving Criminal Justice Responses program is the creation and enhancement of collaborative partnerships between criminal justice agencies, victim services providers, and community organizations, which respond to sexual assault, domestic violence, dating violence and stalking. In response to this available funding, Human Options and Santa Ana Police Department entered into the attached memorandum of understanding, which was a requirement of the grant application. Human Options submitted the grant application to the United States Department of Justice Office on Violence Against Women and was awarded $450,000. The memorandum of understanding designated Human Options, Inc. as the lead agency for this program, and names the Santa Ana Police Department as the criminal justice agency partner to investigate domestic violence cases. The Santa Ana Police Department was awarded $136,036.80 to fund detective overtime. 20A -1 Agreement with Human Options, Inc. February 21, 2017 Page 2 Police Department, will investigate domestic violence cases, update cases in the Police Department's case tracking system, and assist with the creation of a mobile domestic violence response team comprised of a Human Options domestic violence advocate and a Santa Ana Special Crimes Detective. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #1 - Community Safety, Objective #3 (promote fiscal accountability to ensure financial responsibility at all levels of the organization), Strategy B (promote ongoing efforts to obtain grant funding for activities that will assist in preventing and reducing criminal activity and traffic collisions). FISCAL IMPACT The appropriation adjustment will recognize $136,036.80 in the OVW -Impr Criminal Justice Resp. revenue account (no. 12714002 52001) and appropriate same in the OVW- Impr Criminal Justice Resp, expenditure account (no. 12714406 61040) for the following fiscal years: FY 2016 -17 FY 2017 -18 FY 2018 -19 FY 2019 -20 Total i Carlos Rojas Chief of Police Santa Ana Police Department $22,190.40 $42,491.40 $56,440.80 $14,914.20 $136,036.80 APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez W Executive Director Finance & Mgmt. Services Agency EXHIBIT: 1. Memorandum of Understanding 20A -2 N- 2016 -028 tBPCt, �.�. °116 MEMORANDUM OF UNDERSTANDING BETWEEN Human Options Inc and the City of Santa Ana WHEREAS, Human Options, Inc. (Human Options), a nonprofit domestic violence victim services program and The City of Santa Ana, a California Municipal Corporation have come together to collaborate on the 2016 hnproving Criminal Justice Responses to Sexual Assault, Domestic Violence, Dating Violence, and Stalking Grant Program (OVW -2016- 9206). WHEREAS, the partners listed above have agreed to enter into a Memorandum of Understanding ( "MOU ") in which Human Options, Inc. will be the lead agency and named applicant and the other agency will be a partner in this application. WHEREAS, the partners herein agree to be collectively referred to as the "Coordinated Domestic Violence Response Coalition" (CDVRC) and desire to enter into a Memorandum of Understanding setting forth the services to be provided by the collaborative; and WHEREAS, the application prepared and approved by the collaboration through its partners is to be submitted to the Office on Violence Against Women on or before March 3, 2016. . The parties therefore agree as follows that this Memorandum of Understanding ( "MOU ") stands as evidence that Human Options, Inc. (Human Options) and The City of Santa Ana, in this collaborative have consulted and coordinated in a meaningful way and intend to work together as partners in an integrated service agreement to develop and deliver services to strengthen legal advocacy services to victims of domestic violence, dating violence, and elder abuse and to develop and promote policies that enhance best practices for responding to the crimes of domestic violence, dating violence, and elder abuse as set forth in the Grant Program, The Grant Program's purpose is to address Improvement in the Responses by Criminal Justice Systems (OV W -2016- 9206). 1. Description and History of Partners. Clearly identify the partners and provide a brief history of the collaborative relationship among those partners, including when and under what circumstances the relationship began and when each partner entered into the relationship. Human Options (Lead Agency) is a nonprofit that has been offering comprehensive services to victims of domestic violence for over 34 years. Its mission is to provide safe haven and life changing programs to help abused women, their children and families rebuild their lives — and work with the conuvunity to break the cycle of violence. Human Options has evolved from a small grassroots organization into a large, multi- service program with a full continuum of programs that address the specific needs of abused adults and children, Services include the Residential Shelter Program that provides adults and children with a safe, supportive place that gives them the tools to begin reclaiming their lives. The community based Center for Children and Families (CCF) provides a safety net and support services to individuals who are not ready to enter a residential program but are trying to break the cycle of violence. Services at CCF are designed to reach underserved clients with limited access to resources and offices are also located in five Family Resource Centers throughout Orange Corurty. Seniors and older adults in need of accessible, Memorandum of Understanding Page 1 20A -3 affordable domestic violence services can obtain resources through Human Options' Safe Options for Seniors program. Lastly, Human Options' Community Education program is well -known throughout the community, offering violence prevention education/awareness presentations to community groups and business organizations since 1984. Every year Human Options provides community -based prevention, intervention and treatment services to over 1,400 children/families each year, answers over 4,000 emergency hotline calls, and provides community education programming to over 6,000 students and community members. Human Options is the only domestic violence service provider in the City of Santa Ana. The City of Santa Ana. Founded in 1869, Santa Ana is located in Southern California adjacent to the Santa Ana River, within 10 miles (16 kin) from the California coast. The City is part of the Greater Los Angeles Area which, according to the U.S. Census Bureau, is the second largest metropolitan area in the U.S., with almost eighteen million people. According to the 2000 U.S. Census, of U.S. cities with more than 300,000 people, Santa Ana is the 4th -most densely populated behind New York City, San Francisco, and Chicago, and slightly denser than Boston. Santa Ana is the 5711' most populous in the nation according to a 2014 Census report and the 11th largest in the State. Moreover, Santa Ana is the 2nd largest City within Orange County occupying 27.2 square miles and serving a population of 335,264. Centrally located within Orange County, the City serves as the goverrunental center housing State and Federal Offices, County Administration, County Court functions and the Ronald Reagan Federal Courthouse within its civic center complex. The Santa Ana Police Department (SAPD) is a community-oriented department committed to delivering public safety services to the community with the utmost professionalism and integrity. The Department strives to be a leader in community policing by providing exceptional policing services that embody the spirit of community partnerships by being responsive, efficient and transparent in resolving community concerns to public safety. The organizational values of the Santa Ana Police Department are the foundation from which the policies that govern all aspects of police service delivery are derived. These values serve as a public declaration of the principles, which guide the Department and articulate its commitment to professionalism. Our values act as the guideline for the discretionary use of police powers and are the basis by which all employee actions are evaluated. Our values are reflected in every operational policy and procedure. All members are expected to uphold each value, thereby fulfilling the standards of conduct. The Santa Ana Police Department will reward conduct which best exemplifies our values and sanction behavior which is contrary to these values: • Integrity - We value adherence to the rule of law, to the Constitutions of California and of the United States, and to complete honesty. • Accountability - We value ethical decision making and accepting responsibility for our decisions and actions. • Community Participation - We value working with Santa Ana's diverse coran unvties to ensure the safety and security of our neighborhoods. • Quality Service - We value providing fair, courteous, responsive, and efficient service, equally to all people, which observes each individual's dignity and worth. Memorandum of Understanding Page 2 20A -4 The SAPD has a long history of Problem Oriented Policing. Integral to SAPD's Problem Oriented Policing philosophy is a commitment to identify underserved community members and address their needs in a proactive manner, with an eye on transformational community change. In 2014, the City of Santa Ana adopted a five year Strategic Plan, which supports addressing community needs in the area of domestic violence and sexual assault. In support of the Strategic Plan, the SAPD has made several initiatives to promote education and services to domestic violence and sexual assault victims. Each initiative involves a partnership with nonprofit, community, or government agencies. Human Options has and continues to partner with local law enforcement, Santa Ana Police Department (SAPD) through an operational agreement to provide assistance for crime victims residing in Orange County since 2004. The Santa Ana Police Department links domestic violence victims to Human Options' 24 hour emergency hotline where hotline advocates assess the client's needs and assist in provide immediate shelter or providing referrals to victims. In addition, through Human Options' role in the two local Family Resource Centers in Santa Ana, members of the SAPD attend community outreach events. Human Options is also a current recipient of Community Development Block grant funds from the City of Santa Ana. In this current fiscal year, 2015 -2016, the City of Santa Ana granted Human Options funding to educate youth and parents about teen dating violence and healthy relationships. From 2009 -2012, the City of Santa Ana additionally provided Emergency Service grant finding for Human Options' Emergency Shelter. The funds provided assisted with emergency housing needs for victims of domestic violence. Roles and Responsibilities. Clearly state the roles and responsibilities each partner will assume to ensure the success of the proposed project. Each partner agrees to participate in the "Coordinated Domestic Violence Response Coalition" (CDVRC) as outlined below. In this collaborative, Human Options, Inc. and the City of Santa Ana will each commit to the following roles and responsibilities to ensure the success of the project: • Develop and promote legislation and policies that enhance best practices for responding to the crimes of domestic violence, dating violence, and elder abuse in the City of Santa Ana • Strengthen legal advocacy service programs and other victim set-vices for victims of domestic violence, including strengthening assistance to victims in immigration matters • Ensure linguistically, culturally, and community relevant services are available for underserved communities or that linkages to existing services in the community are tailored to the needs of the underserved population • Have policies in place that address confidentiality, information sharing, parental consent, and mandatory reporting • Have policies that support or enhance the safety and security of children and youth who have been or are being exposed to violence including the non - abusing caregiver Memorandum of Understanding Page 3 20A -5 • Secure background checks for any adults working with ininors or vulnerable populations within organizations receiving grant funds from the collaborative partners • Commit to filly participate in data collection and program evaluation to the extent allowed by law • Indicate approval of the proposed budget • Provide information to lead agency for evaluation of the program • Report on performance measures and grant- funded activities through the timely submission of completed semi- amival progress reports As the lead agency, Human Options, Inc. will receive compensation from this grant in the amount of $313,963.20 to: • Participate in any technical assistance and capacity building activities sponsored by OVW designated technical assistance providers • Provide administrative support in order to implement grant activities • Ensure that' linguistically, culturally, and community relevant services are available • Coordinate meetings and schedules for proposed activities • Coordinate and finalize evaluation of the program • Report on performance measures and grant - funded activities through the timely submission of complete semi - annual progress reports and other grant reporting requirements As a collaborating, funded agency; Human Options, Inc. will commit to the following roles and responsibilities to ensure the success of this project: • Work in conjunction with the City of Santa Ana, Santa Ana Police Department to develop and promote policies that enhance best practices for responding to the crimes of domestic violence • Work in conjunction with the City of Santa Ana, Santa Ana, Police Department develop and deliver services to strengthen legal advocacy services to victims of domestic violence • When available, provide emergency shelter for victims of domestic violence and their children • Offer evidence -based counseling to victims • Provide non legal resources to victims • Host eight Community Forums to engage and inform potential victims about the availability of services • Co -lead enforcement trainings for patrol officers, highlighting the best practices for responding to crimes of domestic violence —18 hours in year one; 72 hours in year two and three. As a collaborating, funded agency, the City of Santa Ana will receive compensation from this grant in the amount of $136,036.80 and corrunit to the following roles and responsibilities to ensure the success of this project: Memorandum of Understanding Page 4 20A -6 • Work in conjunction with the Human Options to develop and promote policies that enhance best practices for responding to the crimes of domestic violence • Provide one Domestic Violence Detective to partner with HO advocate in the Domestic Violence Response Car program 20 days in year one; 30 days in year two, and 40 days in year three. • Co -lead enforcement trainings for patrol officers, highlighting the best practices for responding to crimes of domestic violence --18 hours in year one; 72 hours in year two and three. • Provide Domestic Violence Detective to be a participant in eight Community Forums to engage and inform potential victims about the availability of services 3. Resources. Describe the resources each partner would contribute to the project, either through time, in -kind contributions, or grant fiords (e.g. office space, project staff, and training). To offset costs, Human Options will provide staff time and salaries for one staff (Director of Residential Programs) to lead the proposed goals. Further, Human Options will provide administrative staff time to support the implementation of the project and to obtain data collection and evaluation information. Human Options will also provide Emergency Shelter housing and other services when available to victims of domestic violence. The City of Santa Ana will be able to provide an in -kind contribution, specifically office space to host a Human Options' legal advocate for in- person appointments or legal clinics for victims, and planning meetings related to the grant. 4. Partner Participation. Specify the extent of each partner's participation in developing the application. When the 2016 Improving Criminal Justice Responses to Sexual Assault, Domestic Violence, Dating Violence, and Stalking Grant Program (OVW- 2016 -9206) grant opportunity was released, Human Options' leadership team identified an opportunity to deepen and strengthen the services being provided to the City of Santa Ana. Additionally, through recent planning meetings with the Santa Ana Police Department and in reviewing the City of Santa Ana's 2014 -2015 to 2018 Strategic Plan, we discovered two areas which could meet the requirements of this grant application and the City's strategic goal. It is anticipated that with the funds provided by this grant, and in conjunction with our collaborative partner, Human Options will be able to strengthen and expand services and create meaningful change in the Santa Ana communities. As the lead agency, Human Options set tip the initial meeting to review the Request for Proposal (RFP) and collaborated with the City of Santa Ana, Santa Ana Police Department to identify the two purpose areas ( #5 and 416), goals, and objectives set forth in the application. Additionally, Human Options and the City of Santa reviewed the funding levels identified in the RFP and agreed on a set amount for each respective agency /unit of local government to obtain based on services being provided. Memorandum of Understanding Page 5 20A -7 5. Commitment to Partnership. Demonstrate the commitment of each project partner to work together to achieve stated project goals. The partners agree to collaborate to develop and promote policies that enhance best practices for responding to the crimes of domestic violence, The partners further agree to collaborate and strengthen legal advocacy service programs and other victim services for victims of domestic violence, including strengthening assistance to viotims in immigration matters. Compensation for non -lead partners' contribution to this project will be provided as outlined in the attached OVW budget detail worksheet. The roles and responsibilities described above are contingent on Human Options, Inc. receiving funds requested for the project described in the OVW grant application. 6. Approval and Representatives. Indicate the approval of the proposed project budget by all signing parties. Identify the representatives of the planning and development team who will be responsible for developing and implementing project activities and describe how they will work together and with project staff. For the purpose of this project, there are two program goals (1) Strengthen legal advocacy service programs and other victim services for victims of domestic violence, and (2) Develop and promote state, local, or tribal legislation and policies that enhance best practices for responding to the crimes of domestic violence, dating violence, and elder abuse. Judith Rose, Director of the Center for Children and Families at Human Options will provide grant oversight and prograrn irnplementation. David GUlanders, Director of Residential Programs at Human Options and Sara Behmerwohld, Legal Advocacy Supervisor for Human Options will lead the program and planning of program goal #1. Jessica Reynaga, Community Education Manager for Human Options will lead program goal #2. Term of MOU The tern of the Memorandum of Understanding would coincide with the grant period, anticipated to be 10/01/2016 through 09/30/2019 or until the end of the grant period as specified in the grant award. Termination This Agreement can be terminated without cause by any party with thirty days written notice to the parties. Any unused funds would be returned to the lead agency. In the event that, the lead agency Human Options is not awarded the Grant, then the MOU is terminated. Hold Harmless The partners shall indemnify, defend, and hold harrnless each other, their respective officers, agents, and employees fi-om any expense, liability, or claim for death, injury, loss, damage or expense to person or property that may arise or is claimed to have arisen pursuant to this MOU to Memorandum of Understanding Page 6 20A -8 the extent that such expenses, liability, or claim is proximately caused by any act or omission of the other, or its officers, agents, or employees, Entire A rg eetnent This Agreement constitutes the entire agreement between the parties regarding the subject matter herein, and supersedes all other agreements, oral or written, between the parties. This Agreement may only be modified in a writing signed by authorized representatives of all parties. Venue /Choice of Law This Agreement and all questions relating to its validity, interpretation, performance, and enforcement shall be governed by and construed in accordance with the laws of the State of California, The parties further agree that Orange County, California, shall be the venue for any action or proceeding that may be brought or arise out of, in connection with, or by reason of this Agreement. - - -- --- - - - - -- Memorandum of Understanding Page 7 20A -9 WHEREFORE, the parties have entered into this Agreement on the date 'first written above, or I3 rn�n O tions: Maricela Ri -Faust a e Chief Executive Officer Human Options, Inc. ATTEST: l —laAlr Z MARIA 1ICJIZAR, C� lerk APPROVED AS TO FORM: l 7 ",,' ONIA R.CARVAL HO, City Attorney Laura A. Rossini, Senior Assistant City Attorney CITY OF SANTA ANA DAVID CAVAZOS, City Mai gel, RECOMMENDED FOR APPROVAL: CARLOS ROJAS. Chief of Police Memorandum of Understanding Page 8 20A -10