Loading...
HomeMy WebLinkAbout20A - AA- EMERGENCY REPAIRSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MARCH 21, 2017 TITLE AUTHORIZE EMERGENCY REPAIRS AT FOUR LOCATIONS AND AWARD A CONTRACT TO ARNAZ ENGINEERING CONTRACTORS, INC. (PROJECT 17 -6612) (STRATEGIC PLAN NO. 6, 1C) t� CITY MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: ^.0 pl ❑ As Recommended ❑ As Amended ❑ Ordinance on 1 et Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolutlon ❑ Set Public Hearing For CONTINUED TO FILE NUMBER 1. Authorize emergency repairs to the Third and Birch Parking Structure, the First Street Bridge over the Santa Ana River, the Safety Wall adjacent to the railroad tracks near Lincoln Avenue and Beechwood Street, and a City- owned, 20- foot -wide drainage channel located at the rear of 4080 First Street. 2. Award a contract to Arnaz Engineering Contractors, Inc., to perform the urgent repairs to the four locations identified above, with all four repairs to be performed on a time - and - materials basis in the total amount not to exceed $220,000, subject to nonsubstantive changes approved by the City Manager and the City Attorney. 3. Approve an appropriation adjustment recognizing $30,000 from prior year fund balance in the Local Drainage Area Fund 221 revenue account, and appropriating the same amount into the Local Drainage Area Fund 221 expenditure account. DISCUSSION The City has experienced damage to four city -owned facilities which require urgent attention. Two facilities were damaged in December 2016, and the other two were recently discovered as a result of the latest rainfall activity in early 2017. a) The first urgent repair is the safety barrier located on the second floor of the Third & Birch Parking Structure (Exhibit 1). The barrier was shattered by a vehicle that nearly drove through it and off of the second floor of the parking structure. This incident occurred in December 2016 by an individual driving while intoxicated. Immediately after the damage occurred, staff engaged a structural engineer to determine if there was imminent danger and to make the area temporarily safe. The total expected construction cost for this location is not expected to exceed $100,000. 20A -1 Authorize Urgent Repairs to the Third and Birch Parking Structure, First Street Bridge over Santa Ana River, Safety Wall adjacent to Railroad Tracks, and Drainage Channel Sinkhole South of First Street March 21, 2017 Page 2 b) The second urgent repair is to the First Street Bridge over the Santa Ana River (Exhibit 2). A fire that was allegedly caused by transients living at the southwest bank of the river resulted in structural damage to the underside of the bridge. A structural engineer was immediately engaged to assess the damage and make the area temporarily safe. The bridge repairs require structural engineering inspection and oversight before resuming full regular use. The cost to repair the bridge and provide structural engineering is not expected to exceed $50,000. c) The third location is a partial collapse of the Safety Wall between the railroad tracks and adjacent residential properties near the intersection of Lincoln Avenue and Beechwood Street (Exhibit 3). The recent rain activity weakened the wall footings which resulted in the wall's partial collapse. Staff has already provided temporary measures to make the area safe. The permanent repairs will be coordinated with the Southern California Regional Rail Authority ( SCRRA - railroad operator) due to the close proximity to the railroad tracks. SCRRA may require additional engineering and repairs to an adjacent 4- foot -wide drainage channel. Staff will assess the drainage issues and report them back separately. The cost to rebuild the safety walls is not expected to exceed $40,000. d) The fourth location is a drainage channel which runs east and west, parallel to and south of First Street. The mobile home park located at 4080 W. First Street drains to the rear and into the subject channel. The channel walls are collapsing and the adjacent mobile homes are in danger of becoming undermined by a sinkhole that has developed (Exhibit 4). Staff recommends the voids filled with slurry cement material followed by structural concrete slab replacements at a cost not to exceed $30,000. Long -term channel rehabilitation will be necessary, and staff will be engaging a consultant to perform a detailed analysis for future permanent repairs. The urgent repairs at the four locations identified above may be completed most rapidly by performing the work on a design -build contract basis and by engaging a well- equipped contractor with the knowledge and capabilities to perform structural building and structural site work. Arnaz Engineering Contractors, Inc., is mobilized in the City for construction work on the Walnut Pump Station project and is immediately available to perform these additional repairs. Work carried out on a design -build basis limits costs to time and material pricing methods. That means costs paid by the City would be capped to actual costs and quantities of materials used by the contractor at standard materials pricing, and limited to actual man -hours worked at standard prevailing wage rates (Exhibit 5). This contractor will also be passing on savings to the City because they are already mobilized and working for the City. Staff is prepared to take detailed inspection notes and accounting of materials and labor consumed to monitor progress and billing. Time and material contracting is industry accepted, is considered a neutral method by agencies /owners and construction contractors, and is typical of emergency contract work. 20A -2 Authorize Urgent Repairs to the Third and Birch Parking Structure, First Street Bridge over Santa Ana River, Safety Wall adjacent to Railroad Tracks, and Drainage Channel Sinkhole South of First Street March 21, 2017 Page 3 STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #6 Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy C (invest resources to extend the service life of existing infrastructure to protect the City's investment and support a high quality of life standard). ENVIRONMENTAL IMPACT No environmental impact is associated with this action. FISCAL IMPACT The appropriation adjustment will recognize $30,000 from prior year fund balance in the Local Drainage Area Fund 221 revenue account (No. 22117002 - 50001), and appropriating the same amount into the Local Drainage Area Fund 221 expenditure account (No. 22117660 - 62300). Upon approval of the appropriation adjustment, funds will be available for expenditure in Fiscal Year 2016/17, Project 17 -6612, as follows: Account Number Account Description Location Amount 08009051 -62300 Liability & Property Insurance Fund Third & Birch $100000 Parking Structure , 08009051 -62300 Liability & Property Insurance Fund First Street Bridge $50,000 Over SA River 08009051 -62300 Liability & Property Insurance Fund Safety Wall @ Lincoln /Beechwood $40,000 22117660 -62300 Local Drainage Area I Fund Drainage Channel $30,000 South of First St TOTAL REPAIR COSTS: $220,000 Any insurance reimbursements received shall be deposited into Account No. 08009002 -57000 Liability & Property Insurance Expense Reimbursement. 20A -3 Authorize Urgent Repairs to the Third and Birch Parking Structure, First Street Bridge over Santa Ana River, Safety Wall adjacent to Railroad Tracks, and Drainage Channel Sinkhole South of First Street March 21, 2017 Page 4 W, A I' Fre Mousavip ur Executive Director Public Works Agency Edward Raya Executive Director Personnel Services Agency FM /EWG /TC /MG Exhibits: 1. Location map 2. Location map 3. Location map 4. Location map 5. Construction APPROVED AS TO FUNDS AND ACCOUNTS: -Al iY 16J l Francisco Gutierrez Executive Director Finance & Management Services Agency & picture of the Third and Birch parking structure & picture of the First Street Bridge & picture of the wall collapse near Lincoln and Beechwood & picture of drainage channel sinkhole at 4080 W. First Street Contract 20A -4 W 31d St om m PR( LOCATION W Santa Ana Blvd *- - !'u ( 11 par rt W 1st st pq Vu 2ad St i rA c 501 st 2 Z edit E 1st S 250 feet EXHIBIT 1 N TITLE: CITY COUNCIL EMERGENCY REPAIR AT PWAA Ir A AGENDA DATE 3RD/BIRCH PARKING STRUCTURE wmmmmmmmmmv MARCH 21, 2017 P,,!, c V ... 1, A ...... I I 4 r 17M co c 501 st 2 Z edit E 1st S 250 feet EXHIBIT 1 N TITLE: CITY COUNCIL EMERGENCY REPAIR AT PWAA Ir A AGENDA DATE 3RD/BIRCH PARKING STRUCTURE wmmmmmmmmmv MARCH 21, 2017 P,,!, c V ... 1, A ...... I I 4 r 17M 20A -6 s F A l7 z A �'lh Sc IN i C PROJECT LOCATION -7 W 1st st } : .. Z t.afol dove �7 Gvodman Dr e ro 6 L n c i Mt a $ d Ave ,_ Ca .• d caY3fle5 Ave i+Vr .. C' 14 u *] D II a e VV h?�i iTt kve - : Al ..- Teton May °` _ 4tPtari Ave °r j a st � � u 4Pi ? 4M C�+ar Lx.rrc Rc� W Rgn`ar "I PP 500 feet EXHIBIT 2 N SANTA ANA . PWA CITY COUNCIL AGENDA DATE TITLE: EMERGENCY REPAIR AT FIRST STREET BRIDGE u MARCH 21, 2017 Public Works Agency -7 20A -8 Ave a joana Di c c: c E 5 Chem S1 BeeC {iwtiF7d 5t Asmn �,. c w Clara Aver E Park iln joaf Asters t E Buffa lo Ave CITY COUNCIL ■ AGENDA DATE u MARCH 21, 201 i P��� evok, nge��y E Santa Clara Ave St ig Beechwood st d 7 250 feet EXHIBIT 3 'N _E: EMERGENCY REPAIR AT WALL NEAR LINCOLN AND BEECHWOOD °;LI® ©� _PROJECT LOCATION Cherry St d c 0 Q in *a Beeahwaod St 't " tC i Asters t E Buffa lo Ave CITY COUNCIL ■ AGENDA DATE u MARCH 21, 201 i P��� evok, nge��y E Santa Clara Ave St ig Beechwood st d 7 250 feet EXHIBIT 3 'N _E: EMERGENCY REPAIR AT WALL NEAR LINCOLN AND BEECHWOOD °;LI® ©� 20A -10 c c e +Q et 6 mn _i Sr - .ry °v U a rry Crnn 'A w �fl� st Bali St �t " Oahu St L.1Ve v a 4 K vv W 1st St W 1st St EXHIBIT 4 OD L 0 L 1 FA Aloha Ln PROJECT � Bali HI Un LOCATION co Kona Lin Aloha Aloha Ln 1 ab- 250 feet p N Bats Hi Ln a� �c Kona Ln EXHIBIT 4 OD L 0 L 1 FA Aloha Ln � Bali HI Un r co Kona Lin 0 1 ab- 250 feet p N SAN FA ANA TITLE: CITY COUNCIL EMERGENCY REPAIR AT 3 AGENDA DATE REAR OF 4080 W FIRST STREET UMARCH 21 2017' PuGI¢ WoRS Agency 20A -11 20A -12 CITY OF SANTA ANA CONSTRUCTION CONTRACT PROJECT NO. 17 -6612 URGENT REPAIRS - VARIOUS LOCATIONS This CONSTRUCTION CONTRACT is made and entered into this 21 st day of March 2017 , by and between the CITY OF SANTA ANA, CALIFORNIA, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California, hereinafter referred to as "CITY" and ARNAZ ENGINEERING CONTRACTORS, INC. hereinafter referred to as "CONTRACTOR ". WITNESSETH: The CITY and the CONTRACTOR, for the consideration hereinafter named, mutually agree as follows: 1. CONTRACTOR agrees to perform all the work and furnish all the materials at its own cost and expense necessary to construct and complete in a good and workmanlike manner and to the satisfaction of the City Engineer of the CITY, the URGENT REPAIRS - VARIOUS LOCATIONS Project, hereinafter referred to as the "Work of Improvement" identified in and in accordance with the Contract Documents prepared by the City's Public Works Agency and approved by the City Couticil. 2. The complete Construction Contract consists of the "Contract Documents" as defined by the Standard Specifications for Public Works Construction and which include the following: • General Provisions • Special Provisions • Technical Provisions and Project Plans In case of conflict between the Contract Documents, the precedence of documents shall be as established in the Standard Specifications for Public Works Construction. 3. CITY agrees to pay and CONTRACTOR agrees to accept in full payment to complete the Work of Improvement the sum total amount not to exceed $ 220,000 -- Two - Hundred Twenty Thousand Dollars and no cents , as set forth and identified in the PROPOSAL, which is attached hereto and incorporated herein as Exhibit "A." Exhibit 5 is oii CITY OF SANTA ANA CONSTRUCTION CONTRACT PROJECT NO. 17 -6612 URGENT REPAIRS - VARIOUS LOCATIONS The PROPOSAL contains a schedule of unit price(s) or lump sum(s) based on approximate quantities only, and the City does not expressly, or by implication agree that the actual amount of work will correspond therewith, but reserves the right to increase or decrease the amount of any class or portion of the work or to omit portions of the work as may be deemed necessary or advisable. 4. CONTRACTOR agrees to complete the Work of Improvement within the time specified in the Time for Completion of Improvements section of the PROPOSAL (Exhibit "A ") including commencing construction within the timeframe therein specified after issuance of a Notice to Proceed. 5. The CONTRACTOR will pay, and will require all subcontractors to pay, all employees on the Work of Improvement a salary or wage at least equal to the prevailing salary or wage established for such work as set forth in the wage determinations for this work in accordance with applicable State and Federal law. 6. CONTRACTOR shall, after award of this Contract, furnish two bonds to be approved by the CITY, one in the amount of One Hundred Percent (100 %) of the Contract price, to guarantee the faithful performance of the work (Performance Bond), and one in the amount of One Hundred Percent (100 %) of the Contract price to guarantee payment of all claims for labor and materials furnished (Payment Bond). This Contract shall not become effective until such bonds are supplied to and approved by the CITY. 7. CONTRACTOR shall, prior to the release of the performance and payment bonds or the retention payment, famish a warranty performance and payment bond (Warranty Bond). Said Warranty Bond shall also be required as a condition of project acceptance. For projects up to $500,000, the Warranty Bond amount shall be the' eater of $10,000 or 20% of the final contract price. For projects above $500,000, the Warranty Bond amount shall be the greater of $100,000 or 10% of the final contract price. S. CONTRACTOR shall, after award of this Contract, furnish Certificates of Liability Insurance and Worker's Compensation Insurance as outlined in the General Provisions, to be approved by the CITY. Pa e2 f 20 -14 CITY OF SANTA ANA CONSTRUCTION CONTRACT PROJECT NO. 17 -6612 URGENT REPAIRS - VARIOUS LOCATIONS IN WITNESS WHEREOF, the parties hereto have executed this Construction Contract on the day and year first above written. 00460106 MARIA D. HUIZAR Clerk of the Council APPROVED AS TO FORM: SONIAR. CARVALHO City Attorney BY 014 11 Jobfi Funk Assistant City Attorney CITY OF SANTA ANA: GERARDO MOUET Acting City Manager 12010]uiu isle I pill D711030 110000110.19 Fred Mousavipour Executive Director, Public Works Agency CONTRACTOR: Arnaz Engineering Contractors, Inc. rim, CITY OF SANTA ANA CONSTRUCTION CONTRACT PROJECT NO. 17 -6612 URGENT REPAIRS - VARIOUS LOCATIONS EXHIBIT A PROPOSAL SCOPE OF SERVICES AND COMPENSATION SCHEDULE SHALL BE BASED ON A TIME AND MATERIAL FORCE ACCOUNT BASIS AS SPECIFIED IN THE STANDARD SPECIFICATIONS FOR PUBLIC WORKS CONSTRUCTION. The urgent repairs shall be completed by performing the work on a design -build basis limited to time and material pricing, using acceptable methods and equipment approved by the City. Costs shall be calculated based on actual costs and quantities of materials used by the contractor at standard materials pricing, and actual man-hours worked at standard prevailing wage rates. Staff shall verify and confirm accounting of materials and labor consumed to monitor progress and billing. THE WORK SHALL TAKE PLACE AT THE FOLLOWING FOUR CITY -OWNED FACILITIES LOCATIONS: 1) The first urgent repair is the safety barrier located on the second floor of the Third & Birch Parking Structure (Exhibit 1). The barrier was shattered by a vehicle that nearly drove through it and off of the second floor of the parking structure. This incident occurred in December 2016 by an individual driving while intoxicated. Immediately after the damage occurred, staff engaged a structural engineer to determine if there was imminent danger and to make the area temporarily safe. The total expected construction cost for this location is not expected to exceed $100,000. 2) The second urgent repair is to the First Street Bridge over the Santa Ana River (Exhibit 2). A fire that was allegedly caused by transients living at the southwest bank of the river resulted in structural damage to the underside of the bridge. A structural engineer was immediately engaged to assess the damage and make the area temporarily safe. The bridge repairs require structural engineering inspection and oversight before resuming full regular use. The cost to repair the bridge and provide structural engineering is not expected to exceed $50,000. 3) The third location is a partial collapse of the Safety Wall between the railroad tracks and adjacent residential properties near the intersection of Lincoln Avenue and Beachwood Street (Exhibit 3). The recent rain activity weakened the wall footings which resulted in the wall's partial collapse. Staff has already provided temporary measures to make the area safe. The permanent repairs will be coordinated with the Southern California Regional Rail Authority ( SCRRA - rail road operator) due to the close proximity to the railroad tracks. SCRRA may require additional engineering and repairs to an adjacent four foot wide drainage channel. Staff will assess the drainage issues and report them back separately. The cost to rebuild the safety walls is not expected to exceed $40,000. 4) The fourth location Is a drainage channel which runs east west parallel to and south of First Street. The mobile home park located at 4080 west First Street drains to the rear and into the subject channel. The channel walls are collapsing and the adjacent mobile homes are in danger of becoming undermined by a sinkhole that has developed (Exhibit 4), Staff recommends the voids filled with slurry cement material followed by structural concrete slab replacements at a cost not to exceed $30,000, Long term channel rehabilitation will be necessary, and staff will be engaging a consultant to perform a detailed analysis for permanent repairs. 20A -16