HomeMy WebLinkAbout22A - SPEC - SAFETY SHOESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 21, 2017
TITLE:
CONTRACT AWARDS FOR SAFETY SHOES
(SPEC. NO. 17 -019)
(STRATEGIC PLAN NO. 7,4)
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑
As Recommended
❑
As Amended
❑
Ordinance on ls`Reading
❑
Ordinance on 2nd Reading
❑
Implementing Resolution
❑
Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award contracts for the purchase of safety shoes for a one -year period expiring March 31, 2018,
with provision for four one -year renewals exercisable by the City Manager and City Attorney, in
annual aggregate amount not to exceed $50,000, subject to non - substantive changes approved
by the City Manager and City Attorney with the following vendors:
Vendor
Location
Industrial Safety Shoe Company
Santa Ana
Red Wing Shoe Store
Santa Ana
Shoeteria
Orange
DISCUSSION
Employees from various departments require safety shoes while performing job duties. Under
Memorandum of Understanding with the employee associations, the City agrees to provide a
safety shoe allowance per fiscal year to each qualifying employee. To provide the widest
selection and to address varying job requirements, staff recommends awarding contracts with
three local vendors. The recommended action will allow employees to purchase steel toe safety
footwear and accessories, as required, to comply with the City's safety shoe regulation.
The notice inviting bids was advertised on January 31, 2017 on the City's online bid management
and publication system. A summary of the bid invitations and bids received is as follows:
172 Vendors were notified
11 Vendors downloaded the bid
2 Bids received from a Santa Ana vendor
3 Bids received
22A -1
Contracts Award for Safety Shoes
March 21, 2017
Page 2
The bids were received and opened on February 14, 2017, and evaluated. The bids received
from Industrial Safety Shoe Company, Red Wing Shoe Store and Shoeteria are all responsive to
the specifications and meets the City's requirements.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #7 — Team Santa Ana, Objective #4
(establish employee compensation that attracts and retains a highly qualified workforce).
FISCAL IMPACT
Funds are available in the FY 2016 -17 budget, and will be included in future fiscal year budgets
in the following accounts for anticipated expenditure upon exercising the four one -year renewal
options as follows:
Frej Mousavipour
Executive Director
Public Works Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
r
Francisco Gutierrez DD
Executive Director
Finance & Management Services Agency
22A -2
Account
Antici ated Ex enditure
FY
FY
FY
FY
FY
FY
Department
No
2016 -17
2017 -18
2018 -19
2019 -20
2020 -21
2021 -22
Public Works
06017641 -
Water Systems
63001
$5,000
$20,000
$20,000
$20,000
$20,000
$15,000
Maintenance
Recreation &
Comm.
01113250-
$3,750
$15,000
$15,000
$15,000
$15,000
$11,250
Services Park
63200
Maintenance
Fleet
07510100-
$2,500
$10,000
$10,000
$10,000
$10,000
$7,500
Maintenance
63202
Finance &
Management
Srvcs.
01110130-
$1,250
$5,000
$5,000
$5,000
$5,000
$3,750
Treasury
63001
Customer
Srvcs.
Totals
$12,500
$50,000
$50,000
$50,000
$50,000
$37,500
Frej Mousavipour
Executive Director
Public Works Agency
APPROVED AS TO FUNDS AND ACCOUNTS:
r
Francisco Gutierrez DD
Executive Director
Finance & Management Services Agency
22A -2
Contracts Award for Safety Shoes
March 21, 2017
Page 3
Jeannie Jurado
Acting Executive Director
Parks, Recreation & Community
Services Agency
EG
EXHIBIT: 1. Abstract of Bids
22A -3
ABSTRACT OF BIDS
SAFETY SHOES (17 -019)
Bidder Industrial Safety Red Wing Shoe Store Shoeteria
Shoe Co.
Store Location Santa Ana Santa Ana Orange
Local vendor preference 1 % 1 % _
Discount Offered 20% 14% 15%
EXHIBIT 1
22A -4