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Home My WebLink About29A - DONATION - TKOWA=" 0 M • • ik CITY COUNCIL MEETING DATE: MARCH 21, 2017 TITLE: DONATION AGREEMENT WITH TKO YOUTH FOUNDATION FOR YOUTH PROGRAMS (STRATEGIC PLAN NO. 5,4) PAP /I ♦, RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: :--:• 9" ❑ As Recommended ❑ As Amended ❑ Ordinance on I" Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with TKO Youth Foundation for on -going youth programs for a one -time donation amount of $500, subject to nonsubstantive changes approved by the City Manager and the City Attorney. DISCUSSION On August 4, 2015, City Council adopted Resolution 2015 -042, establishing a City Special Event Sponsorship Policy and Guidelines for Disbursement of Discretionary Funds. The resolution and policy outline the eligibility criteria for neighborhood associations and eligible non - profit entities for consideration of City Council sponsorship. In accordance with this policy, each Councilmember is allowed to appropriate up to $10,000 per fiscal year to support eligible organizations, including neighborhood associations and non - profit organizations. Eligible organizations that are not tax exempt under section 501(c)3 of the Internal Revenue Code are eligible for in -kind funding for City Services. Councilmember Sarmiento recommends appropriating $500 to TKO Youth Foundation to support on -going youth programs, in response to their donation request (Exhibit 1). Upon approval of this item, a donation agreement (Exhibit 2) will be executed. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #5 - Community Health, Livability, Engagement & Sustainability, Objective #4 (support neighborhood vitality and livability). 29A -1 Donation Agreement with TKO Youth Foundation for Youth Programs March 21, 2017 Page 2 FISCAL IMPACT Funds to support the City Council Sponsorship Policy are available in the Fiscal Year 2016 -17 General Non - Departmental account (01105015- 62300). The $500 will be spent from Councilmember Sarmiento appropriated amount for FY 2016 -17. APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director w Finance and Management Services Agency EXHIBITS: 1. Donation Request Form 2. Donation Agreement 29A -2 City of Santa Ana Donation Request * "a City Manager's Office— M-31 20 Civic Center Plaza P.O. Bar 1086 Santa Ana, CA 82702 (714) 547.5200 !Name: Mary H. Lana Title: Director Address: P.O. Box 28541 !Event Location: Jerome Center, 726 S. Center, Santa Ana, CA 92704 ;city, State, zip: 'Santa Ana, CA 92799 Phone: (714) 336 -3361 Email: mary.lara813aiyahoo.com Fax: jevent / Purpose: Name: TKO Boxing Club communityBenetlt: the City. We offer at -risk youths a safe and structured place to meet after school. Tax - Exempt Status: is your organization a non -profit or public tax - exempt organization as dernad under Section 601(0)(3) of the Internal Revenue Code? Select one: Yes ❑ No If Ito, you will only qualify for a credit for City- ralated costs for your request (i.e. pennit fees, M Yes - �stafftime, rental rates forfaci8ties or equipment, etc.). Costs for CiTyservkes vary andif full City Tax ID #: _+�3087✓�050 0.J C,? / G ;approved credit may or may not cover cost of requested sets Ices. Santa Ana, CA 92702 a3 a? lJ Li laity Services Credit Amount Requested: .$ Date Neoded: 3/15/17 'Mayor /Councilmembor. -; Sarmlento Direct IRegUe PaymentAmount !f? °quested: $500 OQ ;Event Dato: 'Event'nma: !Event Location: Jerome Center, 726 S. Center, Santa Ana, CA 92704 .Address, Uty state, 2rp iDescrip#ion For ongoing expenses, i.e, equipment, supplies, travel to competitions. of jevent / Purpose: TKO serves as a gang - prevention program in one of the most troubled areas of communityBenetlt: the City. We offer at -risk youths a safe and structured place to meet after school. 'Applicant Signature:` Dated Mail: City Manager's Office —M -31 Email: donationmquest@santaana.org. 20 Civic Center Plaza Fax: (714) 047 -6954 P.O. @ox 1088 Santa Ana, CA 92702 Donation Request 9: ., ,, _. .� _. DR- , _ Council [100ting Dais: Eligibility Met 0c, YES 1 NO Approved Amount: City Manager Signature: Data: jVl �Ii�l f Revised 11116/2015 24X-3 29A -4 CITY OF SANTA ANA DONATION AGREEMENT WITH TKO YOUTH FOUNDATION 1. PARTIES AND DATE This Donation Agreement ( "Agreement ") is entered into on MARCH 21, 2017 by and between the City of Santa Ana, a municipal corporation ( "City ") and TKO YOUTH FOUNDATION, a California 501(c)3 NON - PROFIT ORGANIZATION ( "Recipient "). City and Recipient are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement. 2. RECITALS 2.1 Community Benefit. The City wishes to provide Recipient with funding to assist Recipient in PROVIDING GANG PREVENTION PROGRAMS AND AFTER - SCHOOL SERVICES TO SANTA ANA YOUTH ( "Community Benefit "). The Parties wish to enter into this Agreement to establish the terms and conditions under which the City will provide funding. 2.2 Public Purpose. The City, by recommendation of COUNCILMEMBER SARMMNTO, believes there is a public purpose in supporting the Community Benefit because it will PROMOTE EDUCATION, SAFETY, HEALTH, FITNESS, AND POSITIVE LIFE SIU.LLS The foregoing is a general description of the public purpose, and is not necessarily the only public puupose to be gained from the Community Benefit. 3. TERMS AND CONDITIONS 3.1 Use of Funds. The City has chosen to provide Recipient with a one -time payment of FIVE HUNDRED DOLLARS ($500.00) for the on -going community outreach and adult educational clinics, because the City has determined that there is a public purpose to be served in supporting the Community Benefit. In executing this Agreement and receiving the funds, Recipient agrees to use the funds only for the purpose described and subject to the terms and conditions provided for in this Agreement. Should Recipient fail to use the fiords for such purpose or otherwise comply fully with the terms of this Agreement, City shall have the right to terminate this Agreement and demand the return of the funds pursuant to Section 3.2 below. 3.2 Tenn; Termination of Agreement, This Agreement shall take effect on the date first above written and remain in effect through Recipient's full expenditure of the funds. The City has the right to terminate this Agreement upon one day's notice, with or without cause. Should the City terminate this Agreement, it shall also have the right to demand the irmnediate return of all frnids provided to Recipient pursuant to this Agreement, as well as interest at the rate of ten percent (10 %) per annum. Notwithstanding the foregoing, the indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.3 Waivers, Insurance or Other Obligations. For purposes of the City's protection, if the City determines that the funds will be used for a purpose which may cause a. significant risk of �� CITY OF SANTA ANA DONATION AGREEMENT ]Page 2 of 3 injury, the _City may, in its sole discretion, require Recipient to provide certain insurance and participant waiver /release protections. This right shall be on -going and may be implemented by the City at any time, and all insurance and waiver /release forms shall be provided on forms, in amounts and with provisions acceptable to City. 3.4 No Oversight by City, Nothing in this Agreement shall be implied or interpreted as City establishing or providing oversight, control or approval of the Community Benefit or any activities conducted by the Recipient. 3.5 Indemnification. Recipient understands, acknowledges and agrees that Recipient shall assume all risks associated with the Community Benefit, including, but not limited to, the possibility of death or serious tratima or injury. To this end, therefore, Recipient shall defend, indemnify and hold City and its officials, officers, employees, agents and volunteers free and harmless from and against any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any and all acts, omissions, willful misconduct or other activities of the Recipient or its officials, officers, employees, agents, guests, participants attendees, and contractors, including the performance of the Community Benefit or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. The only exception to the Recipient's obligations hereunder shall be for claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries caused by the sole negligence, sole willful misconduct or sole active negligence of the City. Recipient shall defend, at Recipient's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, employees, agents, or volunteers, Recipient shall pay and satisfy airy judgment, award or decree that may be rendered against the City or its officials, officers, employees, agents, or volunteers, in ally such suit, action or other legal proceeding. Recipient shall reimburse City and its officials, officers, employees, agents, and /or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Recipient's obligation to indemnify shall not be restricted or limited by insurance proceeds, if any, received by the City, its officials, officers, employers, agents or volunteers. The indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.6 Entire Contract/Modification. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. The terms and conditions of this Agreement may be altered, modified or amended only by written agreement signed by both Parties. 3,7 Authority to Enter Agreement. The person executing below on behalf of Recipient represents and warrants that the Recipient has all requisite power and authority to conduct its business and to execute, deliver and perform this Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right and authority to make this Agreement bind each respective Party. EXHIBIT 2 29A -6 CITY OF SANTA ANA DONATION AGREEMENT Page 3 of 3 RECOMMENDED FOR APPROVAL, A Robert C. Cortez Deputy City Manager City Manager's Office CITY OF SANTA ANA By: Attest: M Gerardo Monet. Acting City Manager Maria D, Iluizar Clerk of the Council Approved as to Form: By J�nF! Assistant City Attorney TKO YOUTLI FOUNDATION a 501(c)3 NON - PROFIT ORGANIZATION M. J §IAT2 Signature Name: MARY H. LARA Title: Director 29A -8