HomeMy WebLinkAbout22B - SPEC - DATA BACKUP SERVERREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
MARCH 21, 2017
TITLE:
CONTRACT AWARD TO CPAC INC.
FOR BARRACUDA DATA BACKUP
AND SERVER MAINTENANCE
(SPEC. NO. 17 -027)
(STRATEGIC PLAN NO. 6,2)
(ADDRESSING MAINTENANCE,
ENHANCING SERVICE PROGRAM)
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
= °^:• r,
❑ As Recommended
❑ As Amended
❑ Ordinance on I "Reading
❑ Ordinance on 206Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one -time purchase and payment of purchase order to CPAC, Inc. for the purchase of
Barracuda Data Backup and server maintenance in the amount of $170,600, subject to non -
substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The Information Technology (IT) Department provides support to both City Hall and the Santa
Ana Police Department (SAPD) data centers, which together house the largest concentration of
computer systems used to support City operations. More than 300 server class computers
operating in these data centers host business systems that all City agencies and departments
utilize. To ensure the integrity of these systems, the computer data must be protected from loss
or damage due to a disaster, equipment failure or inadvertent deletion or change.
The current backup and server maintenance solution is over 10 years old, consisting of both
Commvault and Veeam backup software and hardware. The current backup process, which
relies on tape storage, has been deemed costly and time sensitive. This is due to the aging
infrastructure and outdated process. Replacing the daily backup infrastructure to a modern and
more reliable system will enhance the process and provide better recovery capabilities.
Barracuda Data Backup is an all -in -one enterprise solution for on- premise and cloud data backup
protection. It eliminates the need to utilize complex pieces of hardware and software combining it
into a single appliance that is centrally managed. Barracuda Data Backup will also automatically
and securely replicate our data to the cloud, thus eliminating the need for third party data
management services and offsite tape storage.
2213-1
Contract Award for Barracuda Data Backup
And Server Maintenance
March 21, 2017
Page 2
The notice inviting bids was advertised on February 9, 2017 and offers were solicited. A summary
of the bids and offers received are as follows:
165 Vendors were notified
20 Vendors downloaded the bid
0 Bids received from a Santa Ana vendor
11 Bids received
1 Bid withdrawn
Bids were opened on February 22, 2017, and evaluated (Exhibit 1). The bid received from CPAC,
Inc. is responsive to the specifications and meets the City's requirements.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #2 (address deferred maintenance on City buildings and equipment).
FISCAL IMPACT
Funds in the amount of $170,600 are available in FY 2016 -17 Council Special Projects —
Information Systems Data Center equipment account (no. 05010024 - 66400).
Jr1ef Ciulla
C Technology Innovations Officer
In mation Technology Department
Exhibit 1: Abstract of Bids
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez Ob
Executive Director
Finance and Management Services Agency
228 -2
Contract Award for Barracuda Data Backup And Server Maintenance
March 21, 2017
Page 3
EXHIBIT I
ABSTRACT OF BIDS
BARRACUDA DATA BACKUP (17 -027)
BIDDER
CPAC Inc.
• •
Anaheim, CA
TOTAL
$166,536.00
California Integrated Solutions
Diamond Bar, CA
$174,964.82
Aprisa Technology LLC
Roslyn, NY
$176,688.88
Data Impressions
Cerritos, CA
$182,195.42
Howard Industries, Inc.
Ellisville, MS
$182,863.00
Code Red Infrastructure LLC
Phoenix, AZ
$184,519.00
Golden Star Technology, Inc.
Cerritos, CA
$187,591.60
Taborda Solutions, Inc.
Folsom, CA
$188,902.12
SoftwareOne Inc
Waukesha, WI
$189,486.28
Hypertec USA, Inc.
Tempe, AZ
$190,448.33
OZNet Systems, Inc.
Altadena, CA
$202,539.33
22B -3
22B -4