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Home My WebLink About25C - AGMT - PRESSURE WASHING SRVSREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: APRIL 4, 2017 TITLE: AGREEMENT AMENDMENT WITH SUPERIOR PROPERTY SERVICES FOR PRESSURE WASHING SERVICES IN THE CIVIC CENTER {STRATEGIC PLAN NO. 6, 1113} 4/82--c/ CIT MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1a` Reading ❑ Ordinance on 2 "d Reading ❑ Implementing Resolution ❑ Set Public Hearing For,_ CONTINUED TO Authorize the City Manager and Clerk of the Council to execute an amendment to the agreement with Superior Property Services for pressure washing services in the Civic Center by increasing the scope and agreement amount by $76,680 for the remaining agreement period of April 1, 2017 through December 31, 2017 for a total annual amount of $195,315, which includes a 20% contingency, subject to non - substantive changes approved by the City Manager and the City Attorney. DISCUSSION On October 15, 2012, a Request for Proposals was issued for providing hardscape pressure washing services in the Civic Center. On December 17, 2012, the City Council awarded a five - year contract to Superior Property Services for a not -to- exceed amount of $57,950 per year. In November 2014 the scope of service was increased to include additional days and areas of service. Additionally, in 2015 and 2016, the scope and amount were further modified to be able to accommodate the need for pressure washing services after City events. Lastly, staff was receiving requests for additional pressure washing services in the Civic Center beyond the base service and therefore recommended adjusting the contingency. The yearly not -to- exceed amount, before this amendment, is $118,635. In September 2016, the City Council approved a Civic Center Safety & Security Enhancement Program, which included increased pressure washing services in the Civic Center Area and allocated funds for that purpose. The City has been working with the County to create a mutually approved Civic Center budget based on the increased services in the Civic Center Safety Plan. The City is ready to proceed with modifying the agreement with the current pressure washing company to accommodate the increased scope. 25C -1 Agreement Amendment with Superior Property Services April 4, 2017 Page 2 Staff will be issuing a new RFP for pressure washing services in Fall 2017, which will replace this agreement when it ends on December 31, 2017. Staff recommends approval of the amendment will allow the City to proceed with the increased service while staff issues the RFP. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #6 Community Facilities & Infrastructure, Objective #1 (Establish and maintain a Community Investment Plan for all City assets), Strategy B (Equitably maintain existing streets and associated assets in a state of good repair so they are clean, safe and aesthetically pleasing for all users). FISCAL IMPACT Funds are available in the following accounts for the specified fiscal years: Civic Center (no. 07413250 - 62320) $21,240 $55,440 J` nie Jurad� Acting Executive Director Parks, Recreation and Community Services Agency EXHIBIT: Agreement Amendment APPROVED AS TO FUNDS AND ACCOUNT: Francisco Gutierrez uY Executive Director Finance and Management Services Agency 25C -2 FIFTH AMENDMENT TO AGREEMENT FOR PROVISION OF PAVEMENT CLEANING SERVICES THIS FIFTH AMENDMENT to the above - referenced agreement is entered into on April 4, 2017 by and between Superior Property Services, Inc., a California corporation ( "Contractor "), and the City of Santa Ana, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ( "City„). RECITALS A. The parties entered into Agreement #A -2012 -248, dated January 1, 2013 ( "Agreement'), by which Contractor agreed to provide hardscape pressure washing services at various City -owned properties. B. On November 18, 2014, the parties executed a First Amendment to Agreement #A -201.4 -296, by which the original scope of services was expanded and the total annual compensation was increased to pay for the additional services. The total annual compensation includes a contingency amount of $10,000. C. On May 14, 2015, the parties executed a Second Amendment to Agreement #A -2015 -095, by which the contingency amount for the period of January 1, 2015 through December 31, 2015 was increased by $8,000 and the obligation imposed on the Contractor to use reclaimed water in the performance of its services. D. On October 20, 2015, the parties executed a Third Amendment to Agreement #A- 2015 -234, by which the contingency amount for the period of January 1, 2015 through December 31, 2015 was further increased by $8,250. E. On June 21, 2016, the parties executed a Fourth Amendment to Agreement #A -2015 -234, by which the compensation and contingency amount for the period of May 1, 2016 through December 31, 2017 was further increased by $20,000 to provide additional funds for services following major City - sponsored events. F. The parties now wish to further amend the Agreement to provide additional funds for pressure washing services due to the City Council approved Civic Center Safety Plan which included increased pressure washing services in the Civic Center Area, and to replenish and increase the contingency amount (See "Budget Estimate" and "Civic Center Pressure Washing Map" attached hereto and incorporated herein as Exhibit A). G. Staff will be issuing a new Request for Proposals for pressure washing services in Fall of 2017 as the Agreement expires on December 31, 2017. The Parties hereby agree: 1. Section 2, Compensation, is further amended to include, for the remaining Agreement period of April 1, 2017 through December 31, 2017, an additional $76,680 for pressure washing services as may be directed by the City which includes 20% additional contingency funds for said period such that the total annual amount to be expended during the remaining term shall not exceed $195,315. 1 Except as modified by this Fifth Amendment, and all prior Amendments, all terms and conditions of the Agreement shrill remain in full force and effect. Exhibit 1 Page 1 of 2 25C -3 IN WITNESS WHEREOF, the parties hereto have executed this Fifth Amendment to the Agreement on the date and year first written above. ATTEST MARIA D. IIUIZAR Clerk of the Council APPROVED AS TO FORM SOMA R. CARVALITO City Attorney By:, =!aka z 1 LISA STORCK Assistant City Attorney RECOMMENDED FOR APPROVAL CITY OF SANTA ANA GERARDO MOUET Acting City Manager CONTRACTOR Name: Title: Jeannie.furado, Acting Executive Director Parks, Recreation, and Community Services Agency Page 2 of 2 25C -4 COMPANY: ATTENTION CITYISTATE: TELEPHONE: FAX: ' ' Budget Estimate City of Santa Ana Kevin Eaton JOB ADDRESS: Additional Pressure Washing per email. PROPOSAL NO: 2295 DATE: April 29, 2016 We hereby propose to furnish all the materials and perform all the labor necessary for the completion of the following services: Areal: pressure wash 2 X week $2,800 /monthly We would like to apply a penetrating sealer to make it easier to clean and use less water. Our normal cost to apply sealer to this area would be $6,000. We would do it for $4,500 and if applied we would reduce our monthly cost to pressure wash this area to $2,400 /monthly Area 2 & 3: Pressure wash 2 X month $1,700 /monthly Area 4 & 5: Pressure wash 2 X monthly $ 300 /monthly Area 6: Pressure wash 2 X monthly $1,000 /monthly 9129 Perkins Street, Pico Ric cra, i A 90660 c -7 -, 562-801-9200 [7D 562�801-9230 1� EcEr5i,- =r-u, www. 4su perio r. corn • l f_t9 iL19 1 k 9 -t wt .F m PZ Pp ft . 9 t 111 u + C v JJJ ' e •- S� a r� , T ? � 1 25C -8