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Home My WebLink About29D - DONATION - SAC FOUNDATIONREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: APRIL 4, 2017 TITLE: DONATION AGREEMENT WITH SANTA ANA COLLEGE FOUNDATION TO SUPPORT FUTURE COLLEGE STUDENTS (STRATEGIC PLAN NO. 5,4) / r !/ CLERK OF COUNCIL USE ONLY: ❑ As Recommended ❑ As Amended ❑ Ordinance on 1S1 Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO I�I��ULrllq 7 Authorize the City Manager and Clerk of the Council to execute an agreement with Santa Ana College Foundation for a one -time donation amount of $2,000, subject to nonsubstantive changes approved by the City Manager and the City Attorney. DISCUSSION On August 4, 2015, City Council adopted Resolution 2015 -042, establishing a City Special Event Sponsorship Policy and Guidelines for Disbursement of Discretionary Funds. The resolution and policy outline the eligibility criteria for neighborhood associations and eligible non- profit entities for consideration of City Council sponsorship. In accordance with this policy, each Councilmember is allowed to appropriate up to $10,000 per fiscal year to support eligible organizations, including neighborhood associations and non - profit organizations. Eligible organizations that are not tax exempt under section 501(c)3 of the Internal Revenue Code are eligible for in -kind funding for City Services. Councilmember Villegas recommends appropriating $2,000 to Santa Ana College Foundation to provide scholarship funds specifically for graduating high school seniors that live within the Santa Anita Neighborhood Association to support their college education, in response to their donation request (Exhibit 1). Upon approval of this item, a donation agreement (Exhibit 2) will be executed. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #5 - Community Health, Livability, Engagement & Sustainability, Objective #4 (support neighborhood vitality and livability). 29D -1 Donation Agreement with Santa Ana College Foundation April 4, 2017 Page 2 FISCAL IMPACT Funds to support the City Council Sponsorship Policy are available in the Fiscal Year 2016 -17 General Non - Departmental account (01105015 - 62300). The $2,000 will be spent from Councilmember Villegas's appropriated amount for FY 2016 -17. APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance and Managem Services Agency EXHIBITS: 1. Donation Request Form 2. Donation Agreement 29D -2 City of Santa Ana a Donation Request City Manager's Office- M -31 20 Civic Center Plaza P.O. Box 1080 Santa Ana, CA 82702 (714) 847.0200 ;Name Christina Romero - �nuts Executive Director Address; 1530 W. 17th Street City, state, zip: Santa Ana, CA 92706 iPhone: '714-564-6096 '.,Email: rmero christina @sac.edu Fax: Name: 11 Santa Ana College Foundation Tax-Exam pt p your organizetlon a non•pro0t or publlctax- exempt organization as (gelect One: 'defined under Section 601(c)(3) of the Internal Revenue Code? I" Yes Oft �.� fNo. you wilt only que8fy fore credif forClty- related costs for yourrequest (i.e. permit fees, I ftafftime, rental rates for facilities or equipment. etc.). Costs for City servkes vary and If T Y95-6209198 ,pproved, credit mayor may not coverlull cost of requested City services. ax ID 8: I � IDlrect Payment Amount 6s 2,00® - ;Requested: Event May Event 11 ®am -12pm Event Location: Santa Ana College at 1530 W. 17th St., Santa Ana, CA 92706 Address Clry. State Zip Santa Ana College will be hosting the Scholarship Award Ceremony in May 2017 at Santa Ana College to recognize Description of the hundreds of students who have earned a scholarship or award for their achievements in higher education. This Event! Purpose: event will Include donors, students, families, and faculty to celebrate the various scholarships and accomplishments. j The designated funds will be allocated to high school seniors that Ave In the City of Santa Ana, specifically within the Santa Anita li community Benefit: Neighborhood Assoclaton, whom typically attend schools In other cities and don't qualify for the SAUSD programs or benefits. This will benefit The community by promoting higher education encouraging financial stability, and promoting sustainebility, within the city. i I ,Applicant Signature: . -... ;Date: 'Mall: City Manager's Office —M -31 rEmail: donallonrequestQsanta- ena.org 20 Civic center Plats Fax: (714) 047.8064 j P.O. Box 1986 Santa Ana, CA 92702 j Donation Request k DR . - Counnh Meeting Date:. 04/04/2017 Eligibility Met: YES/NO YES Approved Amount: $2,000 City Manager Signature: Date: Revised DI/06/2017 EXHIBIT 1 29D -4 CITY OF SANTA ANA DONATION AGREEMENT WITH SANTA ANA COLLEGE FOUNDATION 1. PARTIES AND DATE This Donation Agreement ( "Agreement") is entered into on APRIL 4, 2017 by and between the City of Santa Ana, a municipal corporation ( "City ") and SANTA ANA COLLEGE FOUNDATION, a California 501(c)3 NON - PROFIT ORGANIZATION ( "Recipient "). City and Recipient are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement. 2. RECITALS 2.1 Community Benefit. The City wishes to provide Recipient with funding to assist Recipient in PROVIDING SCHOLARSHIP FUNDS FOR GRADUATING HIGH SCHOOL SENIORS THAT LIVE WITHIN THE SANTA ANNTA NEIGHBORHOOD ASSOCIATION TO SUPPOPRT THEIR COLLEGE EDUCATION ( "Community Benefit "). The Parties wish to enter into this Agreement to establish the terms and conditions under which the City will provide funding. 2,2 Public Purpose, The City, by recommendation of COUNCH,MEMBER VILLEGAS, believes there is a public purpose in supporting the Community Benefit because it will PROMOTE YOUTH EDUCATION, FINANCIAL STABILITY, LIVABILITY, AND POSITIVE COMMUNITY ENGAGEMENT. The foregoing is a general description of the public purpose, and is not necessarily the only public purpose to be gained from the Community Benefit. 3. TERMS AND CONDITIONS 3.1 Use of Funds. The City has chosen to provide Recipient with a. one -time payment of TWO THOUSAND DOLLARS ($2,000.00) to support college education for graduating high school seniors that live within the Santa Anita Neighborhood Association, because the City has determined that there is a public purpose to be served in supporting the Community Benefit. In executing this Agreement and receiving the farads, Recipient agrees to use the funds only for the purpose described and subject to the terms and conditions provided for in this Agreement, Should Recipient fail to use the funds for such purpose or otherwise comply fully with the terms of this Agreement, City shall have the right to terminate this Agreement and demand the return of the funds pursuant to Section 3.2 below. 3.2 Term; Termination of A reement. This Agreement shall take effect on the date first above written and remain in effect through Recipient's fall expenditure of the funds. The City has the right to terminate this Agreement upon one day's notice, with or without cause. Should the City terminate this Agreement, it shall also have the right to demand the immediate return of all funds provided to Recipient pursuant to this Agreement, as well as interest at the rate of ten percent (10 %) EXHIBIT 2 29D -5 CITY OR SANTA ANA DONATION AGREEMENT Page 2 of 3 per annum. Notwithstanding the foregoing, the indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3.3 Waivers. Insurance or Other Obligations. For purposes of the City's protection, if the City determines that the funds will be used for a purpose which may cause a significant risk of injury, the City may, in its sole discretion, require Recipient to provide certain insurance and participant waiver /release protections. This right shall be on -going and may be implemented by the City at any time, and all insurance and waiver /release forms shall be provided on forms, in amounts and with provisions acceptable to City. 3.4 No Oversight by City. Nothing in this Agreement shall be implied or interpreted as City establishing or providing oversight, control or approval of the Community Benefit or any activities conducted by the Recipient. 3.5 Indemnification. Recipient understands, acknowledges and agrees that Recipient shall assurne all risks associated with the Community Benefit, including, but not limited to, the possibility of death or serious trauma or injury. To this end, therefore, Recipient shall defend, indemnify and hold City and its officials, officers, employees, agents and volunteers free and harmless from and against any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any and all acts, omissions, willful misconduct or other activities of the Recipient or its officials, officers, employees, agents, guests, participants attendees, and contractors, including the performance of the Community Benefit or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. The only exception to the Recipient's obligations hereunder shall be for claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries caused by the sole negligence, sole willful misconduct or sole active negligence of the City. Recipient shall defend, at Recipient's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, employees, agents, or volunteers. Recipient shall pay and satisfy any judgment, award or decree that may be rendered against the City or its officials, officers, employees, agents, or volunteers, in any such suit, action or other legal proceeding. Recipient shall reimburse City and its officials, officers, employees, agents, and /or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided, Recipient's obligation to indemnify shall not be restricted or limited by insurance proceeds, if any, received by the City, its officials, officers, employers, agents or volunteers. The indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. 3,6 Entire Contract /Modification. This Agreement contains the entire agreement of the Parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. The terms and conditions of this Agreement may be altered, modified or amended only by written agreement signed by both Parties. 3.7 Authority to Enter Agreement. The person executing below on behalf of Recipient represents and warrants that the Recipient has all requisite power and authority to conduct its EXHIBIT 2 29D -6 CITY OF SANTA ANA DONATION AGREEMENT Page 3 of 3 business and to execute, deliver and perform this Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right and authority to make this Agreement bind each respective Party. RECOMMENDED FOR APPROVAL CITY OF SANTA ANA LAW By: Gerardo Mouet Robert C. Cortez Acting City Manager Deputy City Manager City Manager's Office Attest: By: Maria D. Huizar Clerk of the Council Approved as to Fora: By: tvG! r M. Funk ssistant City Attorney SANTA ANA COLLEGE FOUNDATION a 501(c)3 NON - PROFIT ORGANIZATION By: Signature Name Title EXHIBIT 2 29D -7 r•o