HomeMy WebLinkAboutHIGH LINE CORPORATIONiNSURANCi= 610T REQUIRED A-2017-045
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CLERK OF COUNCIL Dated this 8" day of March, 2017
DAFT- -14 1 X 1 `7
EIGHTH AMENDMENT TO PROGRAM LICENSE
AND SERVICE AGREEMENT #980603
between: HIGH LINE CORPORATION
145 Renfrew Drive, Suite 210
Markham, Ontario
L3R 9R6 Canada
(hereinafter referred to as HIGH LINE)
and: CITY OF SANTA ANA
20 Civic Center Plaza
Santa Ana, CA, 92702 USA
(hereinafter referred to as CUSTOMER)
(HIGH LINE and CUSTOMER. collectively referred to as "Parties")
Parties entered into certain agreement entitled "Program License & Service Agreement
#980603" dated June 22, 1998, hereinafter referred to as "Program License and Service
Agreement", for the provision of various computer software program licenses and services.
The Parties subsequently executed amendments dated April 3, 2000, May 3, 2001, January 19,
2006, January 12, 2009, May 17, 2010, January 2, 2013, April 1, 2016, previously referred to
as "Program License and Service Amendment #1, #2, #3, #4, #5, 46, and 47" respectively.
The parties now desire to again enter into an amendment, hereinafter referred to as the "Eighth
Amendment", in order to update the terms for purchasing additional professional services,
software licenses, and maintenance.
This Eighth Amendment when duly signed by both parties will constitute an amendment to the original
agreement stated above. Except as modified by this Eighth Amendment, and all prior amendments, all
terms and conditions of the Program License and Service Agreement shall remain unchanged and in
effect.
Part I -- Compensation and Pavment Terms
This Eighth Amendment to the Program License and Service Agreement provides for CUSTOMER to be
able to purchase professional services, software licenses, and maintenance from HIGH LINE at
CUSTOMER's discretion at the fees and rates specified herein. The total sum to be expended shall not
exceed $340,000 during the term of this amendment.
Payment terms are Net 30 days upon receipt of a valid invoice.
Professional Services fees will be billed after services are delivered.
Licenses fees will be billed upon the installation of software licenses purchased.
Maintenance fees will be billed at the same time as License fees and will be pro -rated to coincide with
the annual support period term of April 1 --- March 31 and be subject to the terms of the Annual Service
Agreement.
CUSTOMER may authorize purchase of services, licenses, and maintenance from HIGH LINE by way of
approval of a services work order, quotation, or Billing Authorization pursuant to the terms of the
Program License and Service Agreement.
Part II - Term
The term of the provisions in this Eighth Amendment shall commence upon the date first written above
and be in effect through March 31, 2020. The term of other provisions of the Program License and
Service Agreement that are in effect shall remain unchanged.
Part III — Professional Services
CUSTOMER may engage HIGH LINE professional services on a time and materials (T&M) basis for
assistance with the HIGH LINE Payroll and Human Resources and related software. Such services may
include consulting, training, configuration, customization, and other services not covered by the Annual
Service (Support) Agreement. Professional services will be billed at the following hourly rates based on
the resource provided.
Resource
Remote
Onsite
Vice President / Director / Manager
$200.00
$225.00
Sr. Application Consultant
$150.00
$187.50
Sr. Technical Consultant
$150,00
$187.50
Consultant
$125.00
$150.00
Programmer Analyst
$125.00
$150.00
Implementation Specialist
$87.50
$100.00
CUSTOMER will reimburse HIGH LINE for reasonable travel expenses for any on-site professional
services provided.
Part IV — Optional NextGen Un2rade
CUSTOMER shall have the option to upgrade the HIGH LINE application software modules licensed
under the Program License and Service Agreement from ePersonality to HIGH LINE's next generation
version of the software known as "NextGen" for the fees specified in the schedule below by way of
Billing Authorization.
Item License Fee Maintenance Tee
NextGen Upgrade Fee $25,000 None
Logi Info - Required: BI (business intelligence) dashboard Included $2,310
An upgrade does not affect the annual maintenance fees or terms of the covered application software
modules under the Annual Service Agreement. The annual Maintenance fee shown for Logi Info is the
current fee. The actual maintenance fee will be HIGII LINE's then -current maintenance rate at the time
the upgrade is purchased.
CUSTOMER may engage HIGII LINE professional services to help upgrade to NextGen. Below are
typical services and effort required to perform such an upgrade remotely. Actual time spent will be billed
on a T&M basis at the rates specified in this Agreement Amendment.
Implementation Services
Das
Costs
Planning Session
1.5
$1,950
Software Installation and Technical Assistance
5
$6,000
Training and Troubleshooting
15
$18,000
Total
21.5
$25,950
Part V — Optional Third Party Oracle Software Licenses
Upgrading to NextGen requires licensing certain Oracle software products. Some of the CUSTOMER's
existing licenses can transfer and others require re -licensing. HIGH LINE is an authorized Oracle
Reseller. CUSTOMER shall have the option to purchase Oracle software licenses from HIGH LINE by
way of Billing Authorization.
Below are HIGH LINE's Oracle license and maintenance fees at the time of execution of this Agreement
Amendment. HIGH LINE's then -current or negotiated fees will be used at the time of purchase.
CUSTOMER may change the quantity of licenses purchased as required.
Oracle Software Licenses
Item
Licenses
License
Maint
License
Maintenance
Cost/CPU
Cost /CPU
Fee
Fee
PRODUCTION ENVIRONMENT
Oracle Database Server - Standard Edition
2
Update
$3,850
$0
$7,700
Two — Processor License
Existing
Unlimited client users.
This license will replace CUSTOMER's
existing Standard Edition One license. This is a
no -cost upgrade; however, there is a change to
the Maintenance fees.
Oracle Weblogic - Standard Edition—
2
$6,000
$2,200
$12,000
$4,400
Processor License
for NextGen (requires new Oracle license for
WebLogic 12C or higher)
TEST ENVIRONMENTS
Oracle Database Server — Standard Edition
10
Update
$80
$0
$800
Two — Named User License
Existing
This License will replace the CUSTOMER's
existing Standard Edition One license. This is a
no -cost upgrade; however, there is a change to
the Maintenance fees.
Oracle Database Server— Standard Edition
10
$210
$80
$2,100
$800
Two — Named User License
Oracle Weblogic - Standard Edition -
20
$120
$45
$2,400
$900
Named User License
for NextGen (requires new Oracle license for
WebLogic 12C or higher)
OPTIONAL AD HOC REPORTING
Optional:
25
$230
$75
$5,750
$1,875
Oracle SI Publisher (25 user minimum,
discounted license cost)
In Witness whereof the parties have executed thk I:ighth Arii�mchncnl as orflic effeudve date stated
herein.
ATTEST,
-
4�IAA
(k/l
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Clerk of the Council
APPROVED NS TO FORIM:
Sonia R. Carvallio, City Attorney
. .... . ....
By: Lisa Storck
Assistant City Attorney
RECONINIENDE D FOR APPROVAL:
'ac CiuFla
Cif,f'FecUolo-RY Innovations offlecr
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In ormation 1'echnoloY
- Department
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CITY OF SANTA ANA
Acting City Manager
HU31-1 LINE. CORPORATION
Megan Rogj
President & Chief [Necubve Officer