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Home My WebLink About29A - DONATION - WINDSOR VILLAGE- PULIDO• CITY COUNCIL MEETING DATE: MAY 2, 2017 TITLE: DONATION AGREEMENT WITH CHARITABLE VENTURES OF ORANGE COUNTY INC. TO SUPPORT THE WINDSOR VILLAGE NEIGHBORHOOD ASSOCIATION (STRATEGIC PLAN NO. 5,4) CITY MANAGER CLERK OF COUNCIL USE ONLY: ❑ As Recommended ❑ As Amended ❑ Ordinance on 151 Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute an agreement with Charitable Ventures of Orange County Inc. for a one -time donation amount of $500, subject to nonsubstantive changes approved by the City Manager and the City Attorney. DISCUSSION On August 4, 2015, City Council adopted Resolution 2015 -042, establishing a City Special Event Sponsorship Policy and Guidelines for Disbursement of Discretionary Funds. The resolution and policy outline the eligibility criteria for neighborhood associations and eligible non - profit entities for consideration of City Council sponsorship. In accordance with this policy, each Councilmember is allowed to appropriate up to $10,000 per fiscal year to support eligible organizations, including neighborhood associations and non - profit organizations. Eligible organizations that are not tax exempt under section 501(c)3 of the Internal Revenue -Code are eligible for in-kind funding for City Services: Mayor Pulido recommends appropriating $500 to Charitable Ventures of Orange County Inc. to support a fire alarm installation event that will be held on Saturday, May 13, 2017, in response to a donation request submitted by the Windsor Village Neighborhood Association(Exhibit 1). Upon approval of this item, a donation agreement (Exhibit 2) will be executed. 29A -1 Donation Agreement with Charitable Ventures of Orange County Inc. May 2, 2017 Page 2 Approval of this item supports the City's efforts to meet Goal #5 - Community Health, Livability, Engagement & Sustainability, Objective #4 (support neighborhood vitality and livability). FISCAL IMPACT Funds to support the City Council Sponsorship Policy are available in the Fiscal Year 2016 -17 General Non - Departmental account (01105015- 62300). The $500 will be spent from Mayor Pulido's appropriated amount for FY 2016 -17. APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance and Management Services Agency EXHIBITS: 1. Donation Request Form 2. Donation Agreement 29A -2 s; City of Santa Ana &Donation Request City Manager's Office _ M•31 20 Civic Center Playa P.o. Box 1908 Santa Ana, CA 92702 (714) 647 -5200 ,Contact m Name: Chris Schmidt Title: ':;President 'Address: 1;1117 S. Arapaho Dr. 'City, state, zip: Santa Ana, CA. 92704 Phone: 714- 724 -5466 Email: chris714oc @gmail.com Fax: iNamer ',Windsor Village Neighborhood Association (Charitable Ventures OC) Tax - Exempt Status: Is your organization a non - profit or public tax - exempt organization as 'Idefined under Section 501(c)(3) of the internal Revenue Code? Selont One: W1 Yes ❑ No i If No, you will only qualify for a credit for City - related costs for your request (i.e. permit fees, If Yes, staff time, rental rates for facilities or equipment, etc.), Costs for City services vary and If 20-8756660 G approved. credit may or may not cover full cost of requested City services. Tax ID #: ,City Services Credit Amount Requested: $ 'Date Needed; May 10, 2017.,Mayor /Counclimember: Pulido `Requ sled: Payment Amount t500100 :Event Date: May 13,2017 ,Event Time: :9 cam - 12 am ;Requested: � . Event Location: Windsor Village Neighborhood and Jackson Elementary School IAddrass. City state. Zip ';1143 S Nakoma or, Santa Ana, CA 92704 Orange County Fire Authority will be holding a free fire alarm installation event to install fire alarms In Description of the 500+ house in our neighborhood. OCFA partners with Red Cross and other groups who volunteer Event 1 Purpose: ! to participate in the event. We are requesting a donation to provide food to the volunteers. Almost two- thirds of all home fire deaths occur in homes with no working smoke alarm. By providing and 'Community Benefit: !.. installing free film alarms, we will help reduce the amount of deaths in homes. - Applicant Signature: „»pate: March 31, 2017 Mail: City Manager's Office —M-31 Email donationrequest @ santa-ana.org 20 Civic Center Plaza Pax: (714) 647- 8954 '.. P.O. Box 1988 Santa Ana, CA 92702 Oon;ittoa rr,tursat R DR May 2, 2017 YES $500 :iryr flan u, - 3ipnuiur¢. i;t£. Revised 01/05/2017 Exhibit 1 29A -3 29A -4 CITY OF SANTA ANA DONATION AGREEMENT WITH CHARITABLE VENTURES OF ORANGE COUNTY INC. 1. PARTIES AND DATE This Donation Agreement ( "Agreement ") is entered into on May 2, 2017 by and between the City of Santa Ana, a municipal corporation ( "City ") and CHARITABLE VENTURES OF ORANGE COUNTY INC., a California 501(c)3 NON - PROFIT ORGANIZATION ( "Recipient "), City and Recipient are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement. 2. RECITALS 2.1 Community Benefit. The City wishes to provide Recipient with funding to assist to HOLD A FREE ALARM INSTALLATION EVENT WITHIN THE WINDSOR NEIGHBORHOOD ASSOCIATION PROVIDED BY THE ORANGE COUNTY FIRE AUTHORITY AND RED CROSS SCHEDULED TO OCCUR MAY 13, 2017 ( "Community Benefit "). The Parties wish to enter into this Agreement to establish the terms and conditions under which the City will provide funding. 2.2 Public Purpose, The City, by recommendation of MAYOR PULIDO, believes there is a public purpose in supporting the Community Benefit because it will PROMOTE COMMUNITY SAFETY, COMMUNITY ENGAGEMENT and SAFE LIVES. The foregoing is a general description of the public purpose, and is not necessarily the only public purpose to be gained from the Community Benefit. 3. TERMS AND CONDITIONS 3.1 Use of Funds. The City has chosen to provide Recipient with a one -time parnent of FIVE HUNDRED DOLLARS ($500.00) for the free alarm installation event in over 500 homes within the Windsor Neighborhood Association, because the City has determined that there is a public purpose to be served in supporting the Community Benefit. In executing this Agreement and receiving the funds, Recipient agrees to use the fluids only for the purpose described and subject to the terms and conditions provided for in this Agreement. Should Recipient fail to use the funds for such purpose or otherwise comply fully with the terms of this Agreement, City shall have the right to terminate this Agreement and demand the return of the fluids pursuant to Section 3.2 below. 3.2 Term; Termination of Agreement. This Agreement shall take effect on the date first above written and remain in effect through Recipient's full expenditure of the funds. The City has the right to terminate this Agreement upon one day's notice, with or without cause, Should the City terminate this Agreement, it shall also have the right to demand the immediate return of all funds provided to Recipient pursuant to this Agreement, as well as interest at the rate of ten percent (10 %) per annunn. Notwithstanding the foregoing, the indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. EMBIT 2 29A -5 CITY OF SANTA ANA DONATION AwwxmENT Page 2 of 3 3.3 Waivers. Insurance or Other Obligations. For purposes of the City's protection, if the City determines that the funds will be used for a purpose which may cause a significant risk of injury, the City may, in its sole discretion, require Recipient to provide certain insurance and participant waiver /release protections. This right shall be on -going and may be implemented by the City at any time, and all insurance and waiver /release forms shall be provided on forms, in amounts and with provisions acceptable to City. 3.4 No Oversight by City. Nothing in this Agreement shall be implied or interpreted as City establishing or providing oversight, control or approval of the Community Benefit or any activities conducted by the Recipient. 3.5 Indemnification. Recipient understands, acknowledges and agrees that Recipient shall assume all risks associated with the Cornmrunity Benefit, including, but not limited to, the possibility of death or serious trauma or injury. To this end, therefore, Recipient shall defend, indemnify and hold City and its officials, officers, employees, agents and volunteers free and harmless from and against any and all claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any and all acts, omissions, willful misconduct or other activities of the Recipient or its officials, officers, employees, agents, guests, participants attendees, and contractors, including the performance of the Community Benefit or this Agreement, including without limitation the payment of all consequential damages and attorneys fees and other related costs and expenses. The only exception to the Recipient's obligations hereunder shall be for claims, demands, causes of action, costs, expenses, liabilities, losses, damages or injuries caused by the sole negligence, sole willful misconduct or sole active negligence of the City. Recipient shall defend, at Recipient's own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against the City, its officials, officers, employees, agents, or volunteers. Recipient shall pay and satisfy any judgment, award or decree that may be rendered against the City or its officials, officers, employees, agents, or volunteers, in any such suit, action or other legal proceeding. Recipient shall reimburse City and its officials, officers, employees, agents, and /or volunteers, for any and all legal expenses and costs incurred by each of them in comiection therewith or in enforcing the indemnity herein provided. Recipient's obligation to indemnify shall not be restricted or limited by insurance proceeds, if any, received by the City, its officials, officers, employers, agents or volunteers. The indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement, 3.6 Entire Contract/Modification. This Agreement contains the entire agreement of the Parties with respect to Ure subject matter hereof, and supersedes all prior negotiations, understandings or agreements. The terms and conditions of this Agreement may be altered, modified or amended only by written agreement signed by both Parties. 3.7 Authority to Enter Agreement. The person executing below on behalf of Recipient represents and warrants that the Recipient has all requisite power and authority to conduct its business and to execute, deliver and perform this Agreement. Each Party warrants that the EXIIIBIT 2 29A -6 CITY OF SANTA ANA DONATION AGREFMENT Page 3 of 3 individuals who have signed this Agreement have the legal power, right and authority to make this Agreement bind each respective Party. RECOMMENDED FOR APPROVAL Robert C. Cortez Deputy City Manager City Manager's Office CITY OF SANTA ANA By: Attest.* C Gerardo Monet Acting City Manager Maria D. HLli7ar Clerk of the Council Appro wd cis to Forin: By: G34 9xi, f9fin M. Punk .Assistant City Attorney CHARITABLE VENTURES OF ORANGE COUNTY, INC. a 501(c)3 NON - PROFIT ORGANIZATION By: EXHIBIT z 29A -7 Signature Ted Kim Name Chief Operating Officers Title 29A -8