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Home My WebLink About55B - AA - RESO - STORM DAMAGE REIMBURSMENTREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: MAY 2, 2017 TITLE: APPROPRIATION ADJUSTMENT, RESOLUTION AND APPLICATION FOR STATE AND FEDERAL DISASTER REIMBURSMENT FOR JANUARY 2017 STORM DAMAGE (STRATEGIC PLAN NO. 6: 1B and 1F) %G C Y_MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: rpT» ri710 ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER 1. Approve an appropriation adjustment recognizing approximately $431,250 in state and federal Disaster Recovery Public Assistance funding, related to costs and damages incurred during January 2017 rainstorms and flooding, in FEMA Disaster Assistance and OES Disaster Assistance revenue accounts (nos. 12217002 -52001 and 12217002- 52025), and appropriating same to FEMA /OES Disaster Assistance expenditure accounts (nos. 12217331 - various). 2. Adopt a resolution authorizing the City Manager and Director of Public Works to act on behalf of the City of Santa Ana for the purpose of obtaining state and federal Disaster Recovery Public Assistance funding, provided by the Federal Emergency Management Agency (FEMA) and by the California Office of Emergency Services. 3. Authorize the City Manager and Director of Public Works to execute such Disaster Recovery Public Assistance funding application documents as may be required by the Federal Emergency Management Agency (FEMA) and by the California Office of Emergency Services, subject to non - substantive changes approved by the City Manager and City Attorney. DISCUSSION Between January 18 and January 23, 2017, the City of Santa Ana, along with many other communities throughout California, experienced a period of heavy rainfall and flooding when a significant system of rainstorms passed over the state. In the course of these storms, the City suffered several instances of damages. Heavy runoff broke apart portions of a concrete storm drain channel which runs parallel to the east side of Lincoln Avenue, beginning at the intersection of Santa Clara Avenue and extending approximately 700 feet to the north. This also caused 5513-1 State and Federal Disaster Reimbursement May 2, 2017 Page 2 portions of a cinder block retaining wall along the channel to also collapse. Emergency cleanup and repairs for this damage cost an estimated $15,000 and permanent repair is estimated to cost up to $300,000. Another storm drain channel located west of Harbor Boulevard approximately 2,000 feet south of Ist Street was also damaged, with portions broken apart by heavy runoff over a 200 foot stretch between Harbor Boulevard and Newhope Street. Emergency cleanup and repairs for this damage cost an estimated $35,000 and permanent repair is estimated to cost up to $100,000. The City also experienced several trees felled by the storm on South Fairview and South Raitt Streets, which cost approximately $9,652 for street cleanup and tree replacement. This totals a little below $460,000 in estimated costs and damages for these storms. Due to extensive damage reported throughout the state from this storm system, Governor Brown proclaimed a State of Emergency and petitioned the federal government for a Disaster Declaration, which was also granted. This state Proclamation of Emergency and federal Declaration of Disaster opens up state and federal Public Assistance Disaster Recovery funding. Specifically, the federal government would reimburse 75% of our losses. The State would then share the remaining 25% with the City in a 75 -25 proportion, with the State reimbursing 18.75% and the City being responsible for the remaining 6.25 %. This would result in approximately $431,250 in reimbursement for the estimated $460,000 in losses, although the final dollar amounts will not be determined until actual repairs are finalized and pending state and federal project approvals. All repairs will be initially paid for by the City. Once all work has been completed and payment is documented, the City can apply for the reimbursement, which may take an additional estimated 6 to 12 months to receive. STRATEGIC PLAN ALIGNMENT Approval of these items assists the City in meeting Goal #6 Community Facilities and Infrastructure, Objective #2 (Establish and maintain a Community Investment Plan for all City assets), Strategy E (Equitably maintain existing streets and associated assets in a state of good repair so they are clean, safe and aesthetically pleasing for all users) and Strategy F (Perform periodic measurements to monitor and update each asset's condition and ensure adequate funding for repair and /or replacement costs in future budgets). FISCAL IMPACT The appropriation adjustment will recognize up to $431,250 (pending final repair costs and state and federal project approvals) in FEMA Disaster Assistance and OES Disaster Assistance revenue accounts (nos. 12217002 -52001 and 12217002 - 52025), and appropriating same to FEMA/OES Disaster Assistance expenditure accounts (nos. 12217331 - various). 55B -2 State and Federal Disaster Reimbursement May 2, 2017 Page 3 APPROVED AS TO FUNDS AND ACCOUNT: Carlos Rojas ° /Francisco Gutierrez, n/ Chief of Police Executive Director r! Santa Ana Police Department Finance and Management Services Agency Fred Mousavipour Executive Director, Public Works Agency Attachments: Resolution Designating City Manager and Director of Public Works as Authorized Agents 55B -3 55B -4 TB 5/2/17 RESOLUTION NO. 2017 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AUTHORIZING THE CITY MANAGER, AND DIRECTOR OF PUBLIC WORKS OR HIS DESIGNEE(S) TO APPLY FOR STATE AND FEDERAL DISASTER RECOVERY PUBLIC ASSISTANCE FUNDING FROM THE FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) AND THE CALIFORNIA OFFICE OF EMERGENCY SERVICES (CALOES), TO EXECUTE SUCH DISASTER RECOVERY PUBLIC ASSISTANCE FUNDING APPLICATION DOCUMENTS AND REQUEST REIMBURSEMENT FOR COSTS AND LOSSES INCURRED FROM JANUARY 2017 STORM DAMAGE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. Between January 18 and January 23 2017, the City of Santa Ana, along with many other communities throughout California experienced a period of heavy rainfall and flooding from a system of rainstorms that passed over the state. B. As a result of these storms, the City of Santa Ana suffered heavy damage. Heavy runoff broke apart portions of two concrete storm drains resulting in a collapse of one channel and damage to another channel. Further, several trees fell. C. Emergency clean -up and temporary repairs for the damage suffered to the storm drain channels cost approximately $45,000 with permanent repairs estimated to cost up to $400,000. The cost associated with street clean- up for the fallen trees was $9,652. The loss from these storms totals approximately $460,000. D. Due to the extensive damage from the storm system, Governor Brown proclaimed a State of Emergency and petitioned the federal government for a Disaster Declaration which was granted. E. The state Proclamation of Emergency and Federal Declaration of Disaster opens up state and federal Public Assistance Disaster Recovery funding resulting in the federal government reimbursing the City of Santa Ana's 75% of the City's losses with the State of California reimbursing the City the remaining 18.75% and the City responsible for the remaining 6.25 %. Resolution No. 2017 -XXX 55B -5 Wage 1 of 3 The City may be reimbursed approximately $431,250 from an estimated $460,000 in losses. Section 2. The City Council of the City of Santa Ana hereby authorizes the City Manager and the Director of Public Works to act as authorized agents of the City for the purposes of applying for state and federal Disaster Recovery Public Assistance Funding provided by the FEMA and by CALOES. Section 3. The City Council of the City of Santa Ana hereby authorizes the City Manager and the Director of Public Works to execute such Disaster Recovery Public Assistance funding application documents as may be required by FEMA and CALOES, subject to non - substantive changes approved by the City Attorney. Section 4. 'The City Council of the City of Santa Ana hereby authorizes the City Manager and the Director of Public Works to seek reimbursement for the costs and losses incurred by the January 2017 storms and flooding in the City of Santa Ana. Section 5. This Resolution shall take effect immediately upon its adoption by the City Council and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this — day of May, 2017, Miguel A. Pulido Mayor APPROVED AS TO FORM: Sna . C arvalho City Attorney B Tainara Bogos a ' Assistant City Attorney AYES: NOES: ABSTAIN: NOT PRESENT: Councilmembers Councilmembers Councilmembers Councilmembers Resolution No. 2017 -XXX 55B -6 Page 2 of 3 CERTIFICATE OF ATTESTATION AND ORIGINALITY I, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2017 -XXX to be the original resolution adopted by the City Council of the City of Santa Ana on Date: Clerk of the Council City of Santa Ana Resolution No. 2017 -XXX 55B -7 Page 3 of 3 55B -8