HomeMy WebLinkAbout2017-03-27 YOUTH,EDUCATION & COMMUNITY SERVICES MINUTES OF A SPECIAL MEETING
OF THE COMMUNITY SERVICES COUNCIL COMMITTEE
March 27, 2017
CALL TO ORDER
Meeting convened at 5:04 p.m. at Santa Ana City Hall Ross Annex Room 1600; 20
Civic Center Plaza, Santa Ana, California 92702.
ATTENDANCE
Council members Present Juan Villegas
Jose Solorio
David Benavides (Absent)
Staff Present: Gerardo Mouet, Acting City Manger
Jeannie Jurado, Acting Executive Director PRCSA
Robert Cortez, Deputy City Manager
Jorge Garcia, Sr. Management Assistant CMO
Julie Castro-Cardenas, Sr. Management Assistant CMO
Ron Ono, Administrative Services Manager
Juan Lara, Acting Community Services Manger
Enrique Marban, Community Services Supervisor
Hiram Uribe, Graphic Designer
PUBLIC COMMENTS:
o None
AGENDA ITEMS
1. ELECT CHAIR AND VICE CHAIR
o Motion by: Councilmember Solorio to appoint Councilmember Villegas as
Chair. Seconded by: Councilmember Villegas.
■ Motion approved.
o Motion by Councilmember Villegas to appoint Councilmember Jose
Solorio as Vice Chair. Councilmember Solorio agreed to be Vice Chair,
unless Councilmember Benavides is interested. Seconded by:
Councilmember Solorio.
• Motion approved.
2. REVIEW BY-LAWS
o Reviewed PREY by-laws. Approved by-laws with committee new name
change.
o Motion by: Councilmember Villegas. Seconded by Councilmember Solorio
• Motion approved.
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3. REVIEW AND APPROVE PROPOSED MEETING SCHEDULE
o Reviewed quarterly meeting schedule. Recommended approval with the
addition of Special meetings as needed.
o Motion by Councilmember Solorio. Seconded by Councilmember
Villegas.
• Motion approved.
4. APPROVAL OF PREY MINUTES
o PREY Minutes of January 25, 2016 was reviewed and the new committee
members noted they were not members at time. Committee
administratively accepted the minutes as presented.
o Motion by: Councilmember Villegas Second by: Jose Solorio
• Motion approved.
5. NAME OF COMMITTEE
o Councilmember Solorio indicated the name "Community Services
Committee" should reference "Education and Youth". Recommended the
name "Community Services Committee" be changed to "Youth, Education
& Community Services Council Committee".
o Motion by Councilmember Villegas. Seconded by Councilmember Solorio
• Motion approved.
6. MAJOR CITY PRODUCED EVENT UPDATE
o Acting Executive Director Jurado presented the various events,
agreements and programs. Indicated the headliners for Cinco de Mayo.
o Acting City Manager Mouet indicated staff is working on the Downtown
agreements to program some of the events on Saturday with the Art Walk.
City will program the Sunday Event. Working with Downtown on the 2018
Fiesta Event due to possible impact of the street car construction work.
o Councilmember Solorio indicated if the City seeks sponsorships and if we
obtained sufficient funding for the events? Also does the event have an
Official Marshall and what is the process? Suggested the Attorney
General as a possibility.
o Acting City Manager Mouet indicated there isn't sufficient sponsorship to
cover the cost of the event.
o The Dia de los Ninos event is scheduled for Saturday April 22, 2017 that
will also include the Earth Day Celebration. The event is free and the area
has been increased, with volunteers planting a tree and drought tolerant
plants. Educational materials will be provided on Water Conservation and
the Ground Water system.
7. DAN YOUNG SOCCER COMPLEX AND CENTENNIAL PARK PROGRAMMING
UPDATE
o Community Services Supervisor Enrique Marban presented an update on the
Dan Young Soccer Complex. Renovation of the synthetic turf on fields #2 and
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#4, the soccer organizations and schools being served. Centennial Park is
used for Special Events and the park also includes Joint use of Godinez
Fundamental High School, Centennial Adult Education Center and the Skate
Park.
o Councilmember Solorio asked questions on the Skate Park and operations.
o Acting City Manager Mouet addressed issues of vandalism, graffiti, signage,
and control by older individuals. Indicated the agreement with OCWD will be
providing renovation of the existing restroom to include an office for city staff,
higher fencing and security cameras at the skate park to properly manage the
use of the skate park.
o Councilmember Solorio asked if there are capital improvement needs at
Godinez High School and Acting City Manager indicated the possibility of
installing synthetic turf on the Godinez Football/Soccer Field. Thought of
using the $418,000 soccer surcharge funding to install synthetic turf on
God inez football field, but the interest got re-focused to another school and
the item is still pending.
o Councilmember Solorio indicated he heard interest from soccer leagues to
realign the existing soccer fields to include additional smaller fields at DYSC
and the park. Do what can be done administratively to accommodate
additional fields at minimal cost?Would like to agenize this at a future
meeting for further discussion. Also would like to look at future revenue bond
to pay for improvements.
8. DISCUSS 2017 YOUTH & YOUNG ADULT SUMMER INTERNSHIP PROGRAM
UPDATE
o Sr. Management Assistant Jorge Garcia presented an historical overview
of the City Internship Program. Hired over 100 interns. Typically high
school students are hired during the summer and college students are
hired year round.
o Councilmember Villegas asked the type of assignments the interns
perform?
o Mr. Garcia indicated high school interns are assigned clerical work
whereas graduate students are assigned higher level projects and
recruitments are done in April.
o Councilmember Solorio recommended we connect with the schools and
college so we all work together or combine our intern programs. There is a
$250,000 partnership program with Lathrop school. We should look into
combining the programs.
o Councilmember Villegas indicated there should be some control on the
use of facilities to minimize any damages.
9. DISCUSS CITY/SCHOOL JOINT POLICY MEETING
o Acting City Manager Mouet indicated we have a number of Joint Use facilities
with the SAUSD and the City/School meet to discuss any issues. The SAUSD
sends 2 representatives and the City sends 3 representative of this
committee. The Joint Use Policy meetings are usually held after the Council
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committee meetings. Administratively we have a lot of joint use agreements
with different terms and both organizations are considering developing one
master joint use agreement. The previous City Manager implemented an idea
of a deferred maintenance fund of new joint use agreement, whereby each
organization to budget $75,000 each year into an irrevocable fund. Our share
is in our current budget.
10.FUTURE ITEMS FOR COMMITTEE AGENDA
o City owned lots and a comprehensive process for non-profits to use them.
Process to make available the sale of city property and put proceeds into
a maintenance fund.
o Discussion on plans for old Rescue Mission site.
COMMITTEE MEMBER COMMENTS
o None
MEETING ADJOURNED: 6:18 P.M.
1.411_
Ron Ono, Recording Secretary
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