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HomeMy WebLinkAbout75A-2 - PH - 2017-2018 BUDGETREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JUNE 6, 2017 TITLE: PUBLIC HEARING — FISCAL YEAR 2017-18 CITY BUDGET (STRATEGIC PLAN NO. 4,2A) RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: r1 J [i1WCb ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER 1. Authorize the use of fund balance from the general fund in the amount of $9.3 million for fiscal year 2017-18. 2. Direct staff to transition from a Type II Jail Facility to a Holding Facility during fiscal year 2017-18. 3. Adopt an ordinance appropriating funds for the fiscal year commencing July 1, 2017, pending adoption of the revisions to the Budget and Financial Policies (EXHIBIT 1). 4. Adopt a Seven -Year Capital Improvement Program (CIP) beginning fiscal year 2017-18 through fiscal Year 2023-24 per Orange County Transportation Authority (OCTA) Measure M2 eligibility requirement. 5. Adopt a resolution to amend and reestablish the City's basic classification and compensation plans (EXHIBIT 2). 6. Direct the City Manager to present a quarterly fiscal review, for the General Fund, during fiscal year 2017-18 and provide for the accounting of unspent funds as it relates to vacant positions. 7. Direct the City Manager to explore operational efficiencies and revenue enhancements to minimize usage of one-time funds. DISCUSSION On May 2, 2017, the City Council was provided with a Fiscal Year 2016-17 3rd Quarter Update and Fiscal Year 2017-18 General Fund Trial Budget presentation. Included in the presentation was a projected budget gap of $14.4 million for fiscal year 2017-18 and $19.5 million for fiscal year 2018- 75A-2-1 Public Hearing — Fiscal Year 2017-18 City Budget June 6, 2017 Page 2 19. Staff was subsequently directed to present consideration of modifying the Budget and Financial Policies as well as Jail operating options at the next Economic Development, Infrastructure, Budget and Technology Committee (Committee). On May 15, the Committee was provided a presentation on the Jail Cost Review and Structure (EXHIBIT 3). Included in the presentation was the projected costs under the current model (Type II) for fiscal year 2017-18. The estimated costs under a holding facility model provided significant costs reductions of approximately $4 million as well as revenue loss of nearly $2.5 million for fiscal year 2017-18. In fiscal year 2018-19, the anticipated savings amounts to $8 million in cost reductions with a revenue loss of approximately $5 million. Additionally, a two-year budget plan was presented to discuss the budget gap along with modification to the Budget and Financial Policies (Policy). The Committee provided feedback on modification of the Policy, recommended a mid -year budget review and requested staff to provide an accounting of unspent funds as it relates to vacant positions. Furthermore on May 16, 2017, the Proposed Fiscal Year 2017-18 Budget was presented at a City Council work study session. The presentation included a two-year budget plan to address a projected budget gap of $14.4 million in fiscal year 2017-18, and $19.5 million in fiscal year 2018- 19. Elements of the budget plan involved modifying the current jail model from a Type II holding facility to a holding facility as well as other revenue strategies. Pending City Council approval of the fiscal policy and direction to transition to a Holding Facility, the Fiscal Year 2017-18 City Budget is presented as a balanced budget. City staff will continue to explore operational efficiencies and revenue enhancements to minimize the usage of one-time monies during the fiscal year. Fiscal Year 2017-2018 City Budget The Fiscal Year 2017-18 City Budget (EXHIBIT 4) fulfills the City's purpose of providing quality service to enhance the safety, livability and prosperity for our community. In alignment with the seven Strategic Plan goals of Community Safety; Youth, Education and Recreation; Economic Development; City Financial Stability; Community Health, Livability, Engagement & Sustainability; Community Facilities & Infrastructure; and Team Santa Ana, the budget includes but is not limited to the following: continued funding of the Strategic Plan, enhanced public safety utilizing community policing, prevention and youth summer programs, and investment in City infrastructure through the Capital Improvement Program. The total annual proposed budget for fiscal year 2017-18 is $510,678,778. Incorporated are all funded appropriations related to the General Fund, Internal Service, Enterprise, Special Revenue, Community Development and Housing, and Capital Improvement Projects. The proposed fiscal year 2017-18 General Fund budget is estimated at $234,200,795 and equates to approximately 45.9% of the total annual proposed budget. The General Fund supports those functions most commonly associated with city government such as police, fire, recreation, library, planning and building, street maintenance and general city administration. 75A-2-2 Public Hearing — June 6, 2017 Page 3 Fiscal Year 2017-18 City Budget In regards to proposed workforce changes in fiscal year 2017-18, there is a net total of five full- time positions, as well as, ten positions to be reallocated. In addition, the proposed resolution amends prior resolutions by adding a number of classification titles to reflect the proposed workforce changes. Capital Improvement Program (CIP) The proposed City's Capital Improvement Program (EXHIBIT 5) for fiscal year 2017-18 totals $44.9 million. The program includes the following initiatives: continued planning and development of the OC Streetcar Project; traffic improvements including the addition of protected bike lanes, continuation of Safe Routes to Schools and the Safe Mobility Santa Ana (SMSA) program; park improvements of playground equipment and installation of security lighting and cameras for park safety; street improvements for ongoing residential street repair and arterial streets, and significant funding in public utility improvements. The Seven -Year CIP of $132.7 million from fiscal year 2017-18 to 2023-24 includes utilizing various funding sources such as OCTA Measure M2 funding for street improvements over the next seven years. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #4 - City Financial Stability, Objective #2, (Provide a reliable five-year financial forecast that ensures financial stability in accordance with the strategic plan), Strategy A (Adopt a budget that is in alignment with the financial forecast and strategic plan). FISCAL IMPACT With approval of the proposed fiscal year 2017-18 budget, $510,678,778 will be appropriated to the City's various funds, departments, programs and enterprise activities. Of those amounts, $234,200,795 will be appropriated to the various general fund operating departments. APPROVED AS TO FUNDS AND ACCOUNTS: 31 AC) Francisco Gutierrez Executive Director Finance and Management Services Agency Exhibits: 1. Ordinance (Budget and CIP) 2. Resolution (City's Basic Classification and Compensation Plan) 3. Jail Cost Review and Structure Presentation 4. Fiscal Year 2017-18 City Budget 5. Capital Improvement Program 75A-2-3 75A-2-4 Exhibit 1 LS 6/6/17 ORDINANCE NO. NS-XXXX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA APPROPRIATING MONIES TO THE SEVERAL OFFICES, AGENCIES, AND DEPARTMENTS OF THE CITY FOR FISCAL YEAR BUDGET PERIOD COMMENCING JULY 1. 2017 THE CITY COUNCIL OF THE CITY OF SANTA ANA DOES ORDAIN AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines, and declares as follows: A. The City Manager has prepared and submitted to the City Council, pursuant to Section 605 of the City Charter, a proposed budget for expenditures for the fiscal year commencing July 1, 2017. B. In accordance with Section 606 of the City Charter, a public hearing has been held upon the proposed budget of expenditures after notice of such public hearing had been published in the manner prescribed in Section 606 of the City Charter. C. The proposed budget of expenditures duly submitted and considered as herein stated, together with any supplemental revisions and amendments thereto, was approved, adopted, and fixed by the City Council as the budget of the City for fiscal year 2017-2018, commencing July 1, 2017, in the amounts and for the funds, purposes, functions, department activities, and programs as therein set forth, including the Seven -Year Capital Improvement Program Plan update per Orange County Transportation Authority Measure M2 eligibility requirement. The adopted budget, including any supplemental revisions and amendments, together with a copy of the appropriation ordinance, shall be placed in the official files of the Clerk of the Council. Section 2. There are hereby appropriated to the several offices, agencies, and departments of the City, being the respective object and purposes specified in that certain document entitled " Fiscal Year 2017-2018 City Budget", a copy of which is on file in the Office of the Clerk of the Council, out of the various funds of the City for fiscal year 2017-2018, the several amounts stated as proposed expenditures from such funds, respectively, in those columns of the Budget that are headed "FY 17-18". Each aggregate of expenditures so specified in the Budget for the fiscal year for each program shall be deemed to be an appropriation for a single object and purpose within the meaning of Section 609 of the City Charter, except that as to any office, department, Ordinance No. NS - Page 1 of 4 75A-2-5 or agency of the City for which more than one program is designated in Section 2 (General Fund Operating Budget) of the Budget, the aggregate expenditure authorized for all programs in Section 2 of each such office, department, or agency shall be deemed to be an appropriation for a single object and purpose within the meaning of Section 609 of the City Charter. Section 3. The appropriations hereby made shall constitute the maximum expenditures authorized for the several offices, agencies, and departments opposite which the amounts of such appropriations are shown in the Budget. Section 4. No warrant shall be issued or indebtedness incurred for any purpose that exceeds the unexpended balance of the appropriations established by this ordinance, unless such appropriation shall have been amended or supplemented by the City Council in the manner set forth in Section 609 of the City Charter. The City Manager is hereby authorized to make revisions between the items included within any such appropriation if, in his/her opinion, such revisions are necessary and proper. Section 5. In accordance with Governmental Accounting Standards Board Statement 54, the City Manager or his/her designee is hereby authorized, as of the date of this ordinance, to allocate assigned governmental funds' balances to specific programs and activities as deemed necessary and proper. Section 6. The Executive Director of Finance and Management Services is hereby authorized to transfer monies in accordance with the Interfund Transfers listed in the Budget in such amounts and at such times during the fiscal year as he/she may determine necessary to the competent operation and control of City business, except that no such transfer shall be made in contravention of State law or City ordinance or exceed in total the amount stated herein or as amended by the City Council. Section 7. One certified copy of this appropriation ordinance together with a certified copy of each amendment thereto shall be transmitted by the Clerk of the Council to the Executive Director of Finance and Management Services. Section 8. The City Council of the City of Santa Ana hereby adopts the updated Seven -Year Capital Improvement Program, as set forth in the 2017-2018 City Budget. Section 9. Upon and from the effective date of this ordinance, expenditures of monies appropriated hereby are authorized beginning July 1, 2017. Section 10. The Clerk of the Council shall cause the title of this ordinance to be published as required by law. - Section 11. All presently applicable documentation pertaining to the number, titles, qualifications, powers, duties, or compensation of officers or employees of the City, which has been previously approved by resolution or order of the City Council and Ordinance No. NS - Page 2 of 4 75A-2-6 which is currently on file with the Executive Director of Personnel Services, is incorporated herein and is hereby approved. The City Manager is authorized to create, alter, or abolish any position of employment, or the number, title, qualifications, powers, duties, or compensation thereof, when such action is appropriate to promote the efficiency of the City administrative organization; provided, however, that no such action shall be effective unless and until approved by resolution or order of the City Council. ADOPTED this day of June, 2017. APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney By: r/UvIpu-� Lisa Storck Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers Ordinance No. NS - Page 3 of 4 75A-2-7 Miguel A. Pulido Mayor CERTIFICATE OF ATTESTATION AND ORIGINALITY I, MARIA D. HUIZAR, Clerk of the Council do hereby attest to and certify the attached Ordinance No. NS- to be the original ordinance adopted by the City Council of the City of Santa Ana on June _, 2017, and that said ordinance was published in accordance with the Charter of the City of Santa Ana. Date Ordinance No. NS - Page 4 of 4 Clerk of the Council City of Santa Ana 75A-2-8 Exhibit 2 RESOLUTION NO. 2017 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND RESOLUTION NO. 2015-026 TO EFFECT CERTAIN CHANGES TO THE CITY'S BASIC CLASSIFICATION AND COMPENSATION PLANS. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1: The City Council hereby finds, determines and declares as follows: A. Section 1004, Article X of the City Charter of the City of Santa Ana requires the City Manager to prepare, install and maintain a position classification and pay plan subject to civil service rules and regulations and the approval of the City Council. B. On June 16, 2015, the City Council adopted Resolution No. 2015-026 amending and re-establishing the Basic Classification and Compensation Plan for all Full -Time and Part -Time Classifications of Officers and Employees of the City of Santa Ana. C. It is the City's practice to assign job titles that reflect the duties and responsibilities of the classification and are consistent with other classifications within the City's organizational structure as well as comparable job titles in the labor market, while maintaining internal pay equity relationships and attracting and retaining qualified candidates. -Y D. The Personnel Services Department has completed a review of the various departmental requests to make changes to the City's organizational structure, classification titles, and staffing which revealed the need to effect certain changes to the City's basic classification and compensation plans. E. The City Council has amended and reestablished the Basic Classification and Compensation Plan on numerous occasions since adoption. F. It is now desired to amend Council Resolution No. 2015-026, as amended, in order to effect these changes, as shown below: Resolution 2017 -XXX Page 1 of 3 75A-2-9 Section 2: The Santa Ana City Council amends Resolution No. 2015-026, Exhibit "B" as follows: A. Adding the following full time classification titles at the monthly six -step salary rate range indicated: 6 -Step Salary Rate Ranae Effective 07/01/16 Monthly Salary Classification Title SSR Minimum -Maximum Litigation Assistant (UC) 610 $4352 - $5559 Risk Management Assistant (UC) 571 $3597 - $4592 Section 3: The Santa Ana City Council amends Resolution No. 2015-026, Exhibit "E" as follows: A. Adding the following full time classification title at the monthly five-step salary rate range indicated: 5 -Step Salary Rate Range Effective 07/01/16 Monthly Salary Classification Title SSR Minimum -Maximum Risk Management Supervisor (AM) AM -723 $7560-$9192 Section 4: The Santa Ana City Council amends Resolution No. 2015-026, Exhibit "F" as follows: A. Adding the following full time classification titles at the monthly seven -step salary rate range indicated: 7-Steo Salary Rate Ranae Effective 07/01/16 Monthly Salary Classification Title SSR Minimum -Maximum Arts & Culture Specialist 646 $4894 - $6558 Water Services Production Supervisor 670 $5502 - $7373 Section 5: All salary rate range classifications are set forth in the City's "Salary Schedule" as periodically updated. Section 6: That except as amended by this Resolution, all other provisions of Resolutions Nos. 2015-026 shall remain in full force and effect Resolution 2017 -XXX Page 2 of 3 75A-2-10 Section 6. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this 6th day of June, 2017. Miguel A. Pulido Mayor APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: aOJ �� Rob's, ru Laura A. Rossini Senior Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2017- to be the original Resolution adopted by the City Council of the City of Santa Ana on June 6, 2017. Date: Resolution 2017 -XXX Page 3 of 3 75A-2-11 Clerk of the Council City of Santa Ana I' 75A-2-12 M r/ H L X + 4 J E 'A'E Q n +J co N W u( s p rm Rya V 4a •E n Om u W 75A-2-13 I i 4 k 4 i 4 p i r 0000 vii en `O ( N 00 0�0 O - 0�0^ O �--1 bF} r -I E�4 r•41 f o O � a 4aC u V 4.5 4a L .. az O w V V 75A-2-15 m iii � O W •V o c PON 0 s 4) I U co: -=Ia in a m a It rA W .rV•, W) ci .ed 0 Mi 0 ■ ■ ■ ■ ■ ■ ■ 75A-2-16 ■ O 0 y � +, (ALM U co: -=Ia in a m a It rA W .rV•, W) ci .ed 0 Mi 0 ■ ■ ■ ■ ■ ■ ■ 75A-2-16 P 0 0 LM a 1%0 o00 o 00 59 Eft li V fj I r A o i y O U► � ,_., a� y ■ ,WOO fin W-0 i rT i 75A-2-17 .FA . Ln 14 .-j m c O 401 it SEEM. m LL lD V� OdL S. •� e;O"ae � A� O CJ ci e� O oj C O �" c � T W W 0 In��1^n �••� 4IN �`ii�// •� tit V •� ry 0 0 1 %�•Q•II O P-4 �o 40o I-1"1 V1 � •rl � � � 0 75A-2-18 401 V m L ^ A •~ un cn Lr O cn y v 0.0 O v � ►� r� O c U 42 z 75A-2-19 �1 ■ 4@J a 0 V H 75A-2-20 0 O V O o o � O G� •• .t," . POO AOJ a� POO( 75A-2-20 0 75A-2-21 w 75A-2-22 w ' EXHIBIT 4 - t- w t!° `-2-23 JUNE 6, 2017 FISCAL YEAR 2017-18 PROPOSED CITY BUDGET TOTAL CITY BUDGET REVENUE SOURCES & APPROPRIATIONS FY 2017-2018 Community Safety Youth, Education, Recreation Economic Development City Financial Stability Community Health. Livability, Engagement & Sustainability Community Facilities & Infrastructure Team Santa Ana 75A-2-24 4) 0) N ti co ti co ti t0 O r LO LL m I- 0 0 a CD co _M 0 ka U d N o d � v a LO C LOm L O LL R 00 d 0:5 c � a� UJ d d O ir ''. N LL C.1 � N Qj 69 R VU) O U) O Q O 'C V Q O !/i C CO N N Cl) W O C = y V A L w 0 75A -2g-25 �+ LO LO _ 4) C> do M N 69 ' co C6 � C ^ N d M ■ ■ m EH rM A ■O ON M d CL■ L d v w0 �^ N v i N /� O L Crn °' Ua a 0' A� li = LL 01 V a� A omo `c � O � ^ N i� Lq y = o c N LL V y N V ^ N O ..R.. LL V TOM CD N DO N 6> V to f0 7 ' N (=, fn C C O +� 7 u W N N L M ll l O _ O O 75A-2-26 FISCAL YEAR 2017-18 PROPOSED CITY BUDGET INTERNAL SERVICE FUND REVENUE SOURCES & APPROPRIATIONS FY 2017-2018 Community Safety Youth, Education, Recreation Economic Development City Financial Stability Community Health, Livability, Engagement & Sustainability Community Facilities & Infrastructure Team Santa Ana 75A-2-27 LL AO iL O L an LL F I m La O ; 7 U LL 75A-2-29 LL L co 1 co W O M 0 M w N W d d Lu 0 00 U � C Q" N O N d N 06 LO N d � L O N •� v3 V1 C ^ O c ` M ' d � co 75A-2-29 N d ^ C o N N m 0? Q 7 O 0 co L r- N w T m O Q � uj W FISCAL YEAR 2017-18 PROPOSED CITY BUDGET GENERAL FUND REVENUE SOURCES & APPROPRIATIONS FY 2017-2018 Community Safety Youth, Education, Recreation Economic Development City Financial Stability Community Health. Livability, Engagement & Sustainability Community Facilities & Infrastructure Team Santa Ana 75A-2-30 Tf. y U. LL 0 CD N V Z00 W co N o w � N cli E, A t U 0 O LL FR - U T O �• 00 o N N Q J cn O U LCI MV H b) F c0 coco d O O. MN O IL 00 O O" v LL41 O O a y N O N M u cin � LL r •. W O O LL a v O R U C o a. R O } M Q1 O IL Tf. y U. LL 0 CD N V Z00 W co N o w � N cli E, A t U 0 O LL FR - J > T O �• 00 o N N Q J cn O LCI MV H b) F c0 coco d O O. MN O IL N F d r y v C fyl O J O N O 01 000 c �N r m GA 75A-2-31 9 rM �ryO. O o a` U' N N O M LO O M N y 7 Mo N O olp M _ 0 J GCI y CO E E atf p v OD o CLLo ^ d N 0 0 � L c) M M N ? m LO 0 06 fir' 69 N M N C Cl)(q r O r 'a I O O CD ol CD CD CD cn _N M V P MN n CNJ C V H3 M) m CO Lyj LO 'O 00 0) O U N � 69 N Q E r 6S fA O_ EH N Cl c > o = 2 q 0) d 0) _0 N 0) E 61 O U N T CO.... 0) 5 2 c LC rn� co ca < N 04CL @to D E. Tn �- o � 0 1 a� a € C E O N ' N 0a) m �z U olp M I 75Art2-32 A o _ C Lq J GCI y CO E E atf p v OD O CLLo O d N � L c) M LL N LO � I 75Art2-32 A o M J GCI y CO m atf p v OD LR Z o c 08 E to00 aCD m Oo �^ 06 fir' 69 64 C R 'a I L FISCAL YEAR 2017-18 AOMW#X PROPOSED CITY BUDGET ` == WORKFORCE CHANGES GENERAL FUND & NON -GENERAL FUND Community Safety Youth, Education, Recreation Economic Development City Financial Stability Community Health, Livability, Engagement & Sustainability Community Facilities & Infrastructure Team Santa Ana 75A-2-33 Proposed Full -Time Workforce Changes - FY 17-18 Additions/Deletions Organizational Changes Police Department (8) Correctional Officer (1,052,674) (1,052,674) 0 Non - Correctional Supervisor (333,260) (333,260) Fiscal General General Department Qty. Position Impact Fund Fund Community Development Agency 1 Arts & Culture Specialist 92,680 1 0 92,680 0 1 92,680 0 92,680 Finance & Management Services 1 Accountant 1 20,374 20,374 0 Assistant Engineer I (Parking Pgm) 1 Senior Accounting Assistant 103,091 103,091 Senior Office Assistant 31,641 2 (1) Accounting Assistant (103,091) z (103,091) 0 0 1 1 20,374 20,374 0 148,633 3 Network Specialist/WAN Systems 384,381 0 384,381 Information Technology 1 Administrator 140,850 0 140,850 1 Web Systems Technician 85,310 0 85,310 (1) Project Management Officer (226,160) 0 (226,160) 1 0 0 0 Parks, Recreation & Community Services 1 Librarian 92,920 0 92,920 2 Recreation Leader 110,970 z 110,970 0 3 203,890 110,970 92,920 Police Department (8) Correctional Officer (1,052,674) (1,052,674) 0 (2) Correctional Supervisor (333,260) (333,260) 0 (1) Sr. Correctional Records Specialist (96,551) (96,551) 0 1 Personnel Technician 81,621 2,3 81,621 0 1 Senior Management Analyst 147,122 3 147,122 0 (9) (1,253,742) (1,253,742) 0 Public Works Agency 1 Management Aide 131,056 0 131,056 1 Assistant Engineer I (Parking Pgm) 171,805 171,805 0 1 Senior Office Assistant 31,641 2 0 31,641 2 Construction Inspector 1 245,974 0 245,974 1 Water Services Supervisor 148,633 0 148,633 3 Water Services Quality Inspector 384,381 0 384,381 (1) Equipment Operator (114,084) 0 (114,084) General Fund Positions (5) Non -General Fund Positions 30 Total 5 ' Strategic Plan Funding ' Includes reduction in part time staffing 3 Funding through operational savings 75A-2-34 62,608 171,805 827,601 1,013,201 Proposed Full -Time Workforce Changes - FY 17-18 Reallocations 75A-2-35 Non - Fiscal General General City Attorney's Office Qty. Position Impact Fund Fund (1) Senior Legal Secretary (110,177) (110,177) 0 1 Litigations Assistant 110,177 110,177 0 Management Aide 0 0 0 1 Management Analyst Non - 0 Fiscal General General Community Development Agency Qty. Position Impact Fund Fund (1) Senior Receptionist (99,314) 0 (99,314) 1 Senior Office Assistant 95,826 0 95,826 (3,488) 0 (3,488) 75A-2-35 Non - Fiscal General General Finance & Management Services Qty. Position Impact Fund Fund (1) Management Aide (87,065) 0 (87,065) 1 Management Analyst 93,939 0 93,939 6,874 0 6,874 Now Fiscal General General Personnel Services Agency Qty. Position Impact Fund Fund (1) Personnel Services Specialist (104,470) 0 (104,470) 1 Risk Management Assistant 104,470 0 104,470 (1) Risk Management Coordinator (133,599) 0 (133,599) 1 Risk Management Supervisor 144,015 0 144,015 10,416 0 10,416 Non - Fiscal General General Planning & Building Agency Qty. Position Impact Fund Fund (1) Associate Planner (170,287) (170,287) 0 1 Senior Planner 178,201 178,201 0 (1) Code Enforcement Supervisor (168,492) (168,492) 0 1 Code Enforcement Principal (AM) 195,770 195,770 0 35,192 35,192 0 Non - Fiscal General General Police Department Qty. Position Impact Fund Fund (1) Police Services Officer (103,197) (103,197) 0 1 Communications Services Officer 103,197 103,197 0 0 0 0 Non - Fiscal General General Public Works Agency Qty. Position Impact Fund Fund (1) Engineering Aide (185,339) 0 (185,339) 1 Assistant Engineer II 185,339 0 185,339 !1) Senior Water Systems Operator (130,624) 0 (130,624) 1 Water Services Production Supervisor 131,226 0 131,226 602 0 602 Total 49,596 35,192 14,404 75A-2-35 m c A N Y M U -t5A-2-36 Vl W W O 5a F W W a a �w H � z I� F z 0 H d N z a m c A N Y M U -t5A-2-36 FISCAL YEAR 2017-18 PROPOSED CITY BUDGET CAPITAL IMPROVEMENT PROGRAM Community Safety Youth, Education, Recreation Economic Development City Financial Stability Community Health, Livability, Engagement & Sustainability Community Facilities & Infrastructure Team Santa Ana 75A-2-37 CITY OF SANTA ANA CAPITAL IMPROVEMENT PROGRAM (CIP) FY 17-18 CIP PROJECTS BY CATEGORY PROJECTS TOTAL I. Street Improvements Planning Pavement Management 200,000 Project Development 100,000 Right -of -Way Management 100,000 Subtotal Planning 400,000 Curb, Gutter, Sidewalk Improvements Omnibus Concrete 200,000 Subtotal Curb, Gutter, Sidewalk Improvements 200,000 Alley Rehabilitation Alley Improvement Program 126,145 Subtotal Alley Rehabilitation 126,145 Neighborhood Street Rehabilitation Residential Street Repair Program 1,033,604 Subtotal Neighborhood Street Rehabilitation 1,033,604 Local Street Rehabilitation Local Street Preventative Maintenance 2,000,000 Subtotal Neighborhood Street Rehabilitation 2,000,000 Arterial Street Rehabilitation Main Street Rehabilitation: Edinger to 1 st 657,000 Sustainable Mobility and Roadway Transformation (SMaRT) 2,090,897 Bristol Street Rehabilitation: 17th to Santa Clam 750,000 Westminster Avenue Rehabilitation: Harbor to Farview 239,000 Subtotal Neighborhood Street Rehabilitation 3,736,897 Street/Bridge Improvements & Widening Bristol Street and Memory Lane Inten:ection Widening 1,556,325 Farview Bridge and Street Improvements 1,627,625 Grand Avenue Widening: Phase l - First to Fourth 40,000 Warner Avenue Improvements: Phase I - Main to Oak 8,728,220 Warner Avenue Improvements: Phase 2 - Oak Street to Grand Avenue 1,081,500 Subtotal Neighborhood Street Rehabilitation 13,033,670 TOTAL STREET IMPROVEMENTS 20,530,316 75A=`2-38 CITY OF SANTA ANA CAPITAL IMPROVEMENT PROGRAM (CIP) FY 17-18 CIP PROJECTS BY CATEGORY PROJECTS TOTAL 11. TRAFFIC IMPROVEMENTS Planning Bike Lane Pmject Development 69,448 OC Street Car 431,500 Trail Subtotal Planning 600,948 Traffic Safety/Mobility Improvements Sepulveda Safe Routes to School Project 35,000 Subtotal Mobility/Safety 6,313,752 TOTAL TRAFFIC IMPROVEMENTS 7,579,750 III. UTILITY/DRAINAGE/LIGHTING IMPROVEMENTS Sewer Wate Subtotal Sewer Improvements 846,752 Subtotal Water Improvements 3,600,000 Santa Ana Delhi Channel Diversion Project 3,795,000 Subtotal Facility Improvements 6,470,300 Street Lighting Improvements Strut Light Re -wiring and TOTAL PUBLIC UTILITY/DRAINAGE IMPROVEMENTS 11,117,052 75AV2-39 CITY OF SANTA ANA CAPITAL IMPROVEMENT PROGRAM (CIP) FY 17-18 CIP PROJECTS BY CATEGORY PROJECTS IV. City Facility Improvements Recreation Improvements TOTAL Park/Zoo Facilities Civic Center Improvements Subtotal Safety/Mobility Improvements 1,250,000 TOTAL BUILDING FACILITIES IMPROVEMENTS 5,740,614 GRAND TOTAL 44,967,732 75A=2-40 L Alley Rehabilitation Arterial Street Rehabihtalion Curb, Gutter, Sidewalk Impmvem Local Street RehabiEtation Neigbborhood Strep Rehabilitabo Plmming StreeUBricip MprovemenLa & Widening Total Planning Traffic Irrmrovemems Traffic Safety / Mability Inprove SEVEN-YEAR CAPITAL IMPROVEMENT PROGRAM FY 17-18 THROUGH FY 23-24 FY 17/18 FY IN19 FY 19/20 FY 20/21 FY 21/22 FV 2L23 FY 23/24 TOTAL 126,145 150,000 150,000 150,000 150,000 150,000 150,000 1,026,145 3,736,897 6,352,403 6,352,403 6352,403 052,403 6,352,403 6,352,403 41951315 200,000 250,000 250,000 250,000 250,000 250,000 250,000 1,700,000 2,000,000 2,000,000 2,000,000 2,000.000 2,000,000 2,000.000 2,000,000 14,000,000 1,033,604 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 7,033,604 400.000 400.000 400.000 400,000 400,000 400.000 400.000 2,800.000 13,033,670 0 0 0 0 0 0 13,033.670 20,530316 10,152,403 10,152,403 10,152,403 10,152,403 10,152,403 10,152,403 81,M4,734 600,948 748,500 680,000 180,000 180,000 190,00D 180,000 2,749,448 665,050 100,000 100,000 100,000 100,000 100,000 100,000 165,050 6,313,752 7,182,448 1,063,000 0 0 0 0 14,559200 Total 7,579,750 8,030,948 1,843,000 280,000 280,000 280,000 280,000 1%,373,698 111 UTILITYMRAINAGEILIGHTING ISIPROVEMENTS Planning 150,000 0 0 0 0 0 0 150,000 Sewer lmprovemeota 846,752 2,500,000 3,000,000 0 0 0 0 634,752 Storm@aiNWater Quality 4,045,000 100,000 0 0 0 0 0 5,245,000 Improvement Street Lighting IaVrovemeots 200,000 200,000 200,000 200,000 200,000 200,000 200,000 1,400,000 Water haprovements 3,600,000 4,000,000 0 0 0 0 0 7,600,000 Water/Sewer Facility LrWmvement 2,275,300 1,000,000 3,000,000 0 0 0 0 6~75300 Total 11,117,051 8,900,000 6,200,000 200,000 200,000 20,000 200,000 27A17A52 w. rI ACILITY INIPROVEMENTS Park Facility Improvements 5,740,614 0 0 0 0 0 0 5,740,614 Toal 5,740,614 0 0 0 0 0 0 5,740,614 GRAND TOTAL ",967,732 27,483351 18,195,403 10,632,403 10,632,403 10,632,403 10612403 132,776,098 19 75A-2-41 FISCAL YEAR 2017-18 PROPOSED CITY BUDGET PROPOSED CHANGES TO THE MISCELLANEOUS FEES Community Safety Youth, Education, Recreation Economic Development City Financial Stability Community Health, Livability, Engagement & Sustainability Community Facilities & Infrastructure Team Santa Ana 75A-2-42 Proposed New Miscellaneous Fees FY 2017-2018 PLANNING AND BUILDING AGENCY 1. Conceptual Review "First Look" Fee Existing Fee: None Proposed Fee: $486.90 The "First Look" fee covers staff time to perform conceptual reviews of proposed development projects (pre -submittals). A conceptual review involves two planners and a manager to review documents, discuss, and render a decision on a project. Projected annual revenues are $4,869. 2. Site Plan Review (Public Hearing) Existing Fee: None Proposed Fee: $4,059.96 The Site Plan Review fee is to recover costs associated with taking a site plan to the Planning Commission for a public hearing. Costs such as preparation time by a Senior Planner and Planning Commision Secretary, as well as, incidental supplies/duplication costs necessary to bring a site plan before the Commission are fully covered. Department is anticipating to receive $16,240 annually. PUBLIC WORKS AGENCY 3. Backflow Device Testing Administrative Fee Existing Fee: None Proposed Fee: $87.00 This fee is to recover in full for an hour of staff's time to acquire a backflow, test for a customer not in compliance with Santa Ana Municipal Code (SAMC) and State of California backflow preventer device testing requirements. Due to revisions in SAMC, this fee will now be as set in the Miscellaneous Fees Schedule. Department anticipates $26,000 a year. 4. Backflow Preventer 3rd and Final Notice Fee Existing Fee: None Proposed Fee: $105.20 The Backflow Preventer 3rd and Final Notice Fee is to cover the full costs for staff to generate repeat notices for customers not in compliance with Santa Ana Municipal Code (SAMC) and State backflow preventer device testing requirements. Due to revisions in SAMC, this fee will now be as set in the Miscellaneous Fees Schedule. $52,600 is projected annually by the department in revenue. 75A1-2-43 PUBLIC WORKS AGENCY - Continued 5. Fire Flow Test Application Fee Existing Fee: None Proposed Fee: $24.46 This fee is to recover costs for an Assistant Engineer II to gather pertinent data for performing a witnessed fire flow test. These tests are required of certain development projects by the Orange County Fire Authority. Per revisions in the Santa Ana Municipal Code (SAMC), this fee will now be as set in the Schedule of Miscellaneous Fees. Department anticipates $978 in fees annually. 6. Fire Flow Test Witness Fee Existing Fee: None Proposed Fee: $114.75 This fee covers in full staff time in witnessing the fire flow test performed by a 3rd party in the field. Orange County Fire Authority requires these tests of certain development projects. Due to revisions in the Santa Ana Municipal Code (SAMC), this fee will now be as set in the Schedule of Miscellaneous Fees. $4,590 in fees is anticipated for FY 17-18. 7. Water Service Anolication Fee Existing Fee: None Proposed Fee: $24.46 This application fee recovers staff time gathering and processing pertinent data for the installation of a water meter as requested by customers. Per revisions in the Santa Ana Municipal Code (SAMC), this fee will now be as set in the Schedule of Miscellaneous Fees. Water Enterprise anticipates $1,468 in fees for FY 17-18. 8. Construction Meter Daily Rental CharEe Existing Fee: None Proposed Fee: $2.00 per day This charge is based on the cost of the equipment to be located at a construction site. This fee has been charged and collected per Santa Ana Municipal Code (SAMC) in the past, however due to revisions in the code, this charge will now be as set in the Miscellaneous Fees Schedule. 22 75A-2-44 PARKS, RECREATION, COMMUNITY SERVICES AGENCY 9. Jetoacks (Hotsoots) - Overdue/Loss of Use Fee Existing Fee: Proposed Fee: None $2.00 per day This fee is to deter borrowers from holding on to materials past the due date. Library Services estimates to receive $500 in Overdue/Loss of Use Fees in FY 17-18. 10. Lost/Damaged Jetoacks (Hotsoots) Existing Fee: None Proposed Fee: $10.00 Plus Replacement Cost of Equipment and Materials This fee is to recover in part some of staff's time and costs of materials to prepare a replacement unit for public use. Preparation requires a Library Assistant to unpack and logthe serial number of a unit for inventory and tracking purposes. Before making the hotspots available to patrons, units need to be activated and tested for connectivity. A user guide is printed, and the creation and adhering of labels need to be completed. Staff does not anticipate many replacements in FY 17-18 and therefore estimates $200 in cost recovery. 11. Garfield Community Center Existing Fee: None Proposed Fee: Multi -Purpose Room Group 1 Group 2 Group 8 Group 4 Group 5 N/C $75.54 $126.75 $84.77 $151.91 Dance Room Group 1 Group 2 Group 3 Group 4 Group 5 N/C $33.32 $53.33 $40.00 $80.56 This fee is to recover costs associated with the use of spaces by requestors maintained by Park and Recreation. 2; 75A-2-45 Propgsals to Modify Existing Fees FY 2017-2018 PLANNING AND BUILDING AGENCY 1. Landscape Plan Review -Single Family or Duplex Existing Fee: $ 652.71 Proposed Fee: $ 335.57 Reclassification of the fee name will specify the proper project category and distinguish this charge from two other Landscape Plan Review fees for multiple family (residential), and non-residential/mixed-use. The fee amount is being decreased to stimulate voluntary re -landscaping projects throughout the City. 2. Landscape Plan Review - Triplex. Townhouse. or Multiple Family Existing Fee: $ 652.71 Proposed Fee: $ 620.68 Reclassification of the fee name will specify the proper project category and distinguish this charge from the other two Landscape Plan Review fees for single family/duplex (residential), and non-residential/mixed-use. The fee amount is being decreased to stimulate voluntary re -landscaping projects throughout the City. 3. Landscape Plan Review - Mixed Use or Non-residential Existing Fee: Proposed Fee: $ 1,460.33 Reclassification of the fee name will specify the proper project category and distinguish this charge from the other two residential Landscape Plan Review fees for single family/duplex and triplex/townhouse/multiple family. The fee amount is being decreased to stimulate voluntary re -landscaping projects throughout the City. POLICE DEPARTMENT 4. Driving Under Influence Cost Recovery Existing Fee: Actual Cost Up to $1,000 Proposed Fee: Actual Cost Up to $12,000 (per incident) The proposed action is based on Government Code Section 53150 that allows for the reimbursement of expenses up to $12,000. This increase is in response to obtaining 100% cost recovery when statutes sanction full cost recovery. 14 75A-2-46 POLICE DEPARTMENT - Continued 5. Hit & Run Accident Investigation Existing Fee: Actual Cost Up to $1,000 Proposed Fee: Actual Cost Up to $12,000 (per incident) The proposed action is based on Government Code Section 53150 that allows for the reimbursement of expenses up to $12,000. This increase is in response to obtaining 100% cost recovery when statutes sanction full cost recovery. 6. Police Pursuits Cost Recovery Existing Fee: Actual Cost Up to $1,000 Proposed Fee: Actual Cost Up to $12,000 (per incident) The proposed action is based on Government Code Section 53150 that allows for the reimbursement of expenses up to $12,000. This increase is in response to obtaining 100% cost recovery when statutes sanction full cost recovery. 7. Police Security Services Ponos Personnel FxlsUng Fee (Hourly) Proposed Fee (Hourly) Police Commander 73.78 $86.51 Police Sergeant $102.49 $108.26 Police Officers $85.58 $90.33 PCO, PSO, other Civilian $52.83 $48.39 Proposed modifications would achieve full cost recovery. Department estimates $10,000 to $30,000 annually depending on special events needs. 75A-2-47 Proposals to Delete Fees FY 2017-2018 POLICE DEPARTMENT 1. Police Evidence Photos to CD/DVD Per Image Fee Existing Fee: $1.00 per image Proposed Fee: $0.00 This fee is being eliminated because staff time to set-up and burn one image to a disk is not much different than burning multiple images to a disk. Therefore with the elimination of this fee all Police's evidence photos to CD/DVD would be subject to the $20 per a disk charge. LIBRARY 2. Library Room Rental per Hour Meeting Room: Existing Fee: $46.08 Proposed Fee: $0.00 Kitchenette: Existing Fee: $17.56 Proposed Fee: $0.00 Due to nominal requests to utilize these areas bythe public, the Library has ceased rentingthem. However, these rooms remain available for Library programs and events, as well as, city activities at no charge. 3. UUT Max Tax Processing Fee Maximum: $232.39 per refund Proposed Fee: $0.00 per refund Review & processing: $40.00 per hour Proposed Fee: $0.00 per hour UUT Max Tax Processing Fee is being deleted due to the repeal of the Max Tax Program in November 2014 through ballot Measure AA. 'n 75A-2-48 Community Safety Youth, Education, Recreation Economic Development City Financial Stability Community Health, Livability, Engagement & Sustainability Community Facilities & Infrastructure Team Santa Ana 75A-2-49 75A-2-50 CITY OF SANTA ANA Maple Bike Trail Safety Enhancement Slurry Seal Resurfacing 51" Street near Newhope E33 EXHIBIT 5 Memory lane Resurfacing 75A-2-51 New Memory lane Park = i ccGoW- cc 0 H W InfraF&wturelm-prove ats City 1� w v 2 a >Ya d m N C N C o(D Q) )aa �a `m 2 c= = E m E m"m= t a) >�<o c nm ma � 1 o� npr a) c ^No 0 a) C0 U) 0)a) N d 1 d O C� a)U o N Q mfn NUM m m a) G7 q. .0 M 0 c E (� 7 ° cp��mmcmmcmo �,N V. > a) Ow -y Om Gm>a)m«omflm �Q o c Nha)�- U na mE° CD �, o o N C E 0 a) 3 C d �,,, o m E c= m ma d J CD<CN N a) •R N m U m =O Z N 'NO s w = N LL C "O U �L70 tm 'C rm+ ��OO= yc�O ���OO N L 0 .-. 0 00 Y V N ,F o O N f6 � n Q C m c C nm O nC O C n`a �a nM 07 U a a) O O' J 0 7- w, O O m 41 N Z O 2 `-• Y a) ) E tE C) z m N U C c 'C N m t ip Q w C N C o H o fl.� a>i C V- o m> of c ~ m oQ.cm �� 1 ac) nQ E•y W p mr Qaa)) aN.0 m m W c� d E N a) E �+ 9 C a) U > > o m m �'m a mop rnm�af- W d O� o U Ll Z c o= CL O° �, E r ui E _ W m..F- .J E c m o Q noa N •y Z N ° m > �N p > E� m�- m3a a) CD Q m m 0 .2:Z O °U Q WUNEpo mm g moo UU) OLa a�w a) O =5 w atm Cts = N o Z m C 0 n. 3~ �� m m X �� m w,X ° O o= m >,� vim C E Z m:= E mn a) N 10 0 mom- c nU O'u� =2) cm �.�° � ai o mw c m N W ° Q o)E -No U �Ya m _ N E Egm COw' ZQ c'o ` . y Q. m— o E o> E >, " m wU U.1 cL o v U2 v cL] nU E� UUI`H `o_ N a a) m s '-' U ()I m a) C a >, t a) 70-0 a) j ^.y C w a1 .-'m0 f`6 C m 7 +' m m m o d a a_ c H M O� 3� Vas ° a c o o o U 7 (D , _j - Qo c m (a CD (n-00�� �w c na) nm o m m a) N a) �- o m c �.s c .,_. 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O. sz? pi Uj JI 5' w: ❑1 31 LL. al _ dl m� `o c at 'cl �I . ) UI U; ); U; U. ) U � 4 6 a. a c m a s m b O h N N O b Fry'" O a a • a n N� yi N� a E OL a: o-: w• T 5: a N C: u): O' Ni 5A-2-158 u '9: @: o OE.: C W: `a.12 U 25. s d, mom: �, a; @, 0. m 3• w; m; '� Y: C N: o b O h N N U co O b Fry'" O r d 0 N� yi N� a E OL a: o-: w• T 5: a C: u): O' Ni 5A-2-158 U co 0 0 75A-2=1 59 rn CORRESPONDENCE 75A-2-161 75A-2-162 SANTA ANA' CHAMBER OF COMMERCE May 22, 2017 Mayor, Mayor Pro Tem, City Council Members and City Manager 20 Civic Center Plaza Santa Ana, CA 92701 RE: City of Santa Ana 2017-2018 General Fund Trial Budget Dear Esteemed City Leaders: The Executive Committee members of the Santa Ana Chamber of Commerce Economic Development Council would like to thank you for partnering with us in providing $500k to support a comprehensive public relations outreach, Destination Santa Ana website development and ongoing Chamber business acquisition and retention events, all designed to increase tourism and thereby fuel economic development. As you know, the Economic Development Council, co-chaired by Marc Morley from the City's Economic Development Division and Michael Weisman, CEO of Amusement Park, is comprised of a diverse cross-section of city stakeholders representing every major sector including, commercial and retail business, education, arts, culture, development, technology, marketing communications, education, finance and healthcare. The collective vision of the Council is to propel economic development through the creation of unified communications campaigns, citywide events, and business retention programs all to position Santa Ana as the face of the "new urbanism" movement in Southern California. You will be receiving ongoing updates as to the progress of all of the above mentioned initiatives. It is in that spirit of partnership that we now ask for you to consider additional funding to further empower a comprehensive, sustainable marketing communications effort. It has been brought to our attention that another $500k (originally set aside in the current budget) remains available for complimentary efforts. We have authored a plan which enables us to move from the development phase of building a strategic PR plan and website infrastructure, to an activation stage of reaching the region with outbound marketing messaging. We are prepared to share that plan at your earliest convenience. We also realize that the city engaged with an external marketing firm for purposes of rebranding and that a report is due soon with recommendations for future communications. We propose that the city engages with the Chamber EDC to manage not only our current PR, website and event activities but also the rebranding recommendations coming from 1631 W. Sunflower Ave #C-35, Santa Ana, CA 92704 (714) 541-5353 75A-2-163 the consultant. Based on the branding feedback, we can create a messaging plan to activate the branding effort. It's absolutely in the best interest of the city and all stakeholders to insure that the work completed thus far is sustained indefinitely. Most importantly, the current city budget has no line item for economic development. For the developer and business communities who are presently evaluating Santa Ana for investment, no budget for economic development creates "messaging implications" that could make them pause and question the city and its priorities. During Mr. Cavazo's tenure, we approached the city with a recommendation to establish an ongoing Economic Development/Marketing & PR Fund to support a citywide marketing/toudsm effort as many other cities utilize to support their own campaigns. At this point in time it appears as though Santa Ana Hotel & Visitor's taxes, $9,600,000 currently, are absorbed into the general fund but could provide a substantial funding mechanism for a tourism/branding effort. At the time, we proposed allocating 5% of the existing Hotel & Visitor's tax and 50% of the Hotel & Visitor's Tax from any new hotels (25% to be placed into a Tourism Fund and 25% to go to the City to enhance these efforts as well). We want to ensure that there is a line item included in the 2017-2018 budget for economic development/marketing/tourism and PR. Without this included in the budget there will be no funding to sustain or build upon the infrastructure created this year or to implement a sustainable external marketing campaign including the new branding of Santa Ana. We will make ourselves available to meet to discuss securing a permanent funding mechanism to support future economic development because the effort will ultimately help grow tax generation, which will help the city, its business and residential communities. We truly see the investment in an economic development infrastructure as an investment in our collective future. We look forward to continuing a sustainable public/private, symbiotic relationship between the city and the chamber EDC. Sincerely, David Elliott President, Santa Ana Chamber of Commerce Michael Weisman Co -Chair, Santa Ana Chamber of Commerce, Economic Development Council CEO, Amusement Park 1631 W. Sunflower Ave #C-35, Santa Ana, CA 92704 (714) 541-5353 75A-2-164