HomeMy WebLinkAbout22B - AWARD TWO ENCLOSED CARGO TRAILERSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 20, 2017
TITLE:
CONTRACT AWARD TO CNC TRAILERS,
INC. FOR TWO ENCLOSED CARGO
TRAILERS (SPEC. NO. 17-036)
{STRATEGIC PLAN NO. 1, 2 & 6}
CITY ANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
•I;•
❑ As Recommended
❑ As Amended
❑ Ordinance on 1 � Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one-time purchase and payment of purchase order to CNC Trailers, Inc. for the
purchase of two enclosed cargo trailers for Community Emergency Response Team use in an
amount not to exceed $60,850 plus a $3,000 contingency amount for a total amount not to
exceed $63,850, subject to non -substantive changes approved by the City Manager and City
Attorney.
DISCUSSION
The United States Department of Homeland Security, Office of Grants and Training has
developed the Urban Areas Security Initiative (UASI) funding program. This initiative was
designed to enhance the domestic preparedness of urban areas by ensuring that all emergency
first responders have adequate and appropriate equipment and training to prevent, respond to,
and recover from acts of terrorism. Santa Ana has been designated as an Urban Area Core City
since 2003. As such, for certain grant years, Santa Ana is responsible for purchasing equipment
and providing training for the 34 jurisdictions in Orange County. The US Department of Homeland
Security has identified Community Preparedness, Participation, and Awareness as a priority for
state and local jurisdictions.
Community Emergency Response Teams (CERT) address the Anaheim/Santa Ana Urban Area's
(ASAUA) "whole community" approach to hazard risk mitigation, response & protection
capabilities. To date, there are several jurisdictions within the ASAUA which lack CERT teams
and/or the necessary equipment to sustain themselves in the event of a disaster of any sort. This
investment will address some of these preparedness gaps by increasing the level of equipped
CERT teams. One trailer will be issued for the City of Santa Ana CERT program, and the other
for the City of Orange CERT program. The interior of the trailers are designed to allow for
personnel to help manage volunteers and resources during an event. CERT teams are not just
equipped to aid their community members in disaster relief, but can provide valuable data and
information to first responders off -scene via radio or other modes of communication. This
enhances efficiency and response during disasters, as well as increases community resiliency.
2213-1
Contract Award for Enclosed Cargo Trailers
June 20, 2017
Page 2
The notice inviting bids was advertised on March 15, 2017, on the City's online bid management
and publication system. A summary of the bid invitations and bids received is as follows:
25 Vendors were notified
5 Vendors downloaded the bid packet
1 Bid received
0 Bid received from a Santa Ana Vendor
The bid was opened on April 13, 2017 and evaluated. The bid received from CNC Trailers, Inc.,
is responsive to the specifications and meets the City's requirements. The amount of $3,000 has
been included in the award amount to allow for any unanticipated charges.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #1 Community Safety, Objective #2
(broaden communications, information sharing and community awareness of public safety
activities), and Objective #6 (enhance Public Safety integration, communications and community
outreach).
FISCAL IMPACT
Funds are available in the FY 2015 UASI Cal OES Santa Ana fund (12514407-66400-
16423001182-3492). Funding is available in FY 2017-18. The cities of Santa Ana and Anaheim
alternate the administration of the UASI grant on behalf of the other cities in the County. This year
Santa Ana is serving in this capacity and funds are expended through the City grant account.
APPROVED AS TO FUNDS AND ACCOUNTS:
Ja es Schnab] Francisco Gutierrez
Acting Chief of Police Executive Director
Police Department Finance and Management Services Agency
DS/OL/sp
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