HomeMy WebLinkAbout22D - CONTRACT FOR HEWLETT PACKARD SRVCS, FIBER SWITCHES AND STORAGEREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JUNE 20, 2017
TITLE:
CONTRACT AWARD TO
GOLDEN STAR TECHNOLOGY, INC.
FOR HEWLETT PACKARD
SERVERS, FIBER SWITCHES
AND STORAGE
(SPEC. NO. 17-058)
{STRATEGIC PLAN NO. 6,21
CITY MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance.on 1s' Reading
❑ Ordinance on 2 I Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one-time purchase and payment of purchase order to Golden Star Technology, Inc.
for the purchase of Hewlett Packard servers, fiber switches and storage in the total amount of
$154,740, subject to non -substantive changes approved by the City Manager and City Attorney.
DISCUSSION
The City Hall Data Center houses 40 physical computer servers and over 250 virtual computer
servers. These servers host a number of enterprise and department applications such as the
financial management system, payroll system, utility billing system, business tax system, IT
service management system, content management system, the City web site, and Email system.
A key component of the City Hall computing environment is a specialized shared storage system
called a Storage Area Network (SAN). This system utilizes a number of high capacity individual
disk drives linked together by specialized software. The system allows the SAN to act as the data
storage for the virtual and physical host servers concurrently. The SAN allows flexible allocation
of data storage to the connected host servers along with sophisticated protection to prevent data
loss.
Currently, six servers have reached their end of life and no longer meet the City's operational
capacity. In addition, two fiber switches are obsolete and are no longer supported. To meet the
ever increasing amount of data and computing requirements, staff recommends the replacement
of six servers, two fiber switches and additional data storage capacity to improve the performance
of the applications critical to the City's.operational needs.
22D-1
Contract Award for HP Servers & Storage
June 20, 2017
Page 2
The notice inviting bids was advertised on May 15, 2017 and offers were solicited. A summary of
the bid invitations and bids received is as follows:
245 Vendors were notified
24 Vendors downloaded the bid
0 Bids received from a Santa Ana vendor
2 Bids received
Bids were received and opened on May 30, 2017. The bid received from Golden Star
Technology, Inc. is responsive to the specifications and meets the City's requirements.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #2 (address deferred maintenance on City buildings and equipment).
FISCAL IMPACT
Funds in the amount of $154,740 are available in FY 2016-17 Council Special Projects —
Information Systems Data Center equipment account (no. 05010024-66400).
APPROVED AS TO FUNDS AND ACCOUNTS:
Jack iulla Francisco Gutierrez 93
Chie echnology Innovations Officer Executive Director
Infor ation Technology Department Finance & Management Services Agency
22D-2