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Home My WebLink About2016-07-11 JOINT SAUSD Unapproved Minutes City of Santa Ana 20 Civic Center Plaza Ross Annex Santa Ana, California 92701 MINUTES Santa Ana Unified School District / City of Santa Ana Council Special Joint Policy Meeting July 11, 2016 CALL TO ORDER The meeting was called to order at 5: 43 p.m. by City of Santa Ana Councilmember Sal Tinajero. SAUSD Board members present were Mr. John Palacio and Ms. Cecilia Iglesias. SAUSD staff members present were Dr. Miller, Superintendent of Schools; Mr. Williams, Assistant Superintendent, Facilities and Governmental Relations; Dr. David Haglund; and Suzie Lopez-Guerra, Director of Community Relations. City Council members present were Mr. Sal Tinajero, Mr. Roman Reyna and Ms. Angi Amezcua. City staff members present: David Cavazos, City Manager; Gerardo Mouet, PRCSA Executive Director; Ron Ono, Administrative Services Manager; Jeannie Jurado, Community Services Manager; John Funk, Deputy City Attorney; Hiram Uribe, Graphic Aide; Yasmin Vasquez, Executive Assistant; Julie Castro-Cardenas, Senior Management Assistant; Jorge Garcia, Senior Management Assistant; Robert Cortez, Special Assistant to the City Manager; Chief Rojas, City of Santa Ana Police; Nabil Saba, Water Resources Manager; Lynn Nguyen, Principal Librarian. 1.0 Approval of Minutes of the March 28, 2016 District/City Minutes Moved by Councilmember Reyna and seconded by Councilmember Amezcua to approve Minutes of March 28, 2016. 2 .0 Graduation Fee Waivers Rick Miller indicated graduation at Centennial went well. Received one invoice for $1, 700. Sal Tinajero indicated SAUSD held a successful Event at Centennial Park. Needed to know up front on the correct cost for graduation so we can work together. City could have done more. We are partners . Chief Rojas indicated SAPD provided an upfront cost of $10, 000 and reduced it by 40 percent. City Manager indicated the City will absorb the $6, 000 balance. 3.0 Davis Water Tower Lease Expiration, next steps and resolution, etc. Rick Miller indicated the City has a 99 year lease on the water tower property that will be expiring. The City needs to submit a letter requesting 1 Unapproved Minutes an extension to January 1, 2017 to allow time to resolve negotiations. An appraisal should be done for a possible land swap. David Cavazos indicated a committee could help resolve negotiations or acquisition of the site. The water tower site occupies .465 acres. A land appraisal should be done to identify a trade of equal value. 4 . 0 DTSA 5K and Ciclovia & Fiesta Patrias 2016 Gerardo Mouet indicated this year we are combining the events. Last year the city had 200 runners for the 5K run that was held between 10am-2pm. The route looped through the Downtown area and the Stadium. A parade was held on September 11, 2015. Jeannie Jurado explained the 2016 parade application process and media contact. She also provided an update on the July 20th Shakespeare in the Park and identified the performers at the event. Gerardo Mouet thanked SAUSD participation on the July 4th event that drew 8000 people. Roman Reyna indicated race participants requested we should start an hour earlier (7 :00am) . Gets hot in the afternoon. Sal Tinajero asked if participants are able to register on-line and can students register on site? Cecilia Iglesias indicated the planning process for the July 4th event starts too late. Can it be earlier and can we have sponsors for the July 4th event to make it bigger? Roman Reyna indicated SAUSD should participate in all of our events. John Palacio suggested combining the events and the Toast of Santa Ana Event. 5. 0 Partnerships 5. 1 Possible Joint Use Agreements 5. 1.1 Review Progress on Segerstrom High School Gerardo Mouet indicated the cost estimate for Segerstrom High Ballfield Sports Lighting and the Batting Cage is approximately $522, 528 . He mentioned that the Bristol property (north of the College Digital Center) will generate revenue for this project and the specifics and mechanics will be defined in the agreement. Staff estimates sale will close in September and funding would be available for City Council approval in December 2016. Cecilia Iglesias indicated maintenance cost of the facility should be considered as part of the agreement. Rick Miller indicated $50, 000 identified for the Irrevocable Trust for maintenance of the facility needs to be prioritized in the agreement and funding. John Palacio asked if we could look at combining the purchasing of brick dust for the fields. 2 Unapproved Minutes 5. 1.2 Discuss New Collaborative for Community After School Use of Schools Roman Reyna indicated we need to start a pilot program in 6-8 weeks. We should look at starting the program at Monte Vista Elementary School to open up classrooms for Joint Use. Cecilia Iglesias ask why we are not using McFadden Library. Chief Rojas indicated McFadden Library currently is a PAAL Center. Gerardo Mouet indicated a Joint Use agreement will spell out the process to use school classrooms. There are issues that need to be considered such as Insurance and care of the room that need to be addressed. Sal Tinajero indicated we need to include Cecilia Iglesias in the process and identify a process to rotate participation. 5.2 Update on Roosevelt/Walker Project Gerardo Mouet provided a brief summary of the project, indicating the City obtained a $5 million State Grant to build a 10, 000 square foot Community Center and Park on the Roosevelt/Walker site. SAUSD is the project manager to implement the project. SAUSD received bids over the budget by $1.8 million. The SAUSD is value engineering the project to reduce cost and the City will be providing an additional $690, 000 of CDBG funding for the project. Additional funding may still be needed. He also indicated the building will be programed as a technology center. We can work together to provide this to the community. John Palacio asked how we can maximize use of the facility as a community center, library and technology center that we both can use. Students can congregate in the library. Cecilia Iglesias indicated the facility should also have access to families. 5. 3 City of Santa Ana Library Card for Every Student Project Lynn Nguyen indicated the library started the program in late fall of last year. Currently three schools (Middle School, Garfield School and Roosevelt School) are participating in the program. Lynn presented a handout and indicated Hero's Elementary will be the next school to participate in the program. John Palacio asked that we look at schools that are close to the Main and Newhope Library to incorporate into this program. Cecilia Iglesias indicated parents are concerned about the increase homeless in the Civic Center and are afraid to visit the Main Library. Gerardo Mouet indicated a year ago the City installed security cameras around the library. The City will be adding 2 additional security guards and re- configuring the book shelves to make the reading areas more visible and safe. David Cavazos indicated the library is packed and well used. City will be adding security in the back and front of the library and additional porters to clean the restrooms. We need to address homes for the homeless. The Police Chief 3 Unapproved Minutes will be meeting with the Judges next week to obtain their assistance in address the homeless situation in the Civic Center. 5.4 Utility Cabinet Art Program with Santa Ana Elementary Schools Jorge Garcia indicated this is the third program for the city and will focus on Elementary schools. The City needs to execute one agreement with the District. A $200 amount is identified for each Traffic Control Utility cabinet. SAUSD, PWA and City Manager staff will work together on the program. Roman Reyna indicated the District should re-paint every utility box in every elementary school. We also need to look at the State Law concerning murals. John Palacio indicated the city allows neighborhoods to paint behind signs . Need to identify maintenance of the signs. Jorge Garcia indicated once the cabinet is painted this has reduced the amount of graffiti on the cabinet and mural. Staff will be working with the City Art & Culture Commission and the School District. Program will be launched in September. 6. 0 Future Items for Discussion and Planning Angi Amezcua indicated the City needs to notify the SAUSD ahead of time so we can work together with the district on events and issues. 7 . 0 Next scheduled meeting- Monday, September 26, 2016 at 5:30pm- Santa Ana Unified School District, 1601 E. Chestnut Ave. , Santa Ana, California, in Board Room, located on the first floor at 5:30pm. ADJOURNMENT There being no further business, the meeting was adjourned at 7:00 p.m. On May 22, 2017, the SAUSD/CITY Joint Policy Committee elected to suspend approval of the July 11, 2016 SAUSD/CITY Joint Policy Committee Minutes since new committee members were not present at the July 11, 2016 meeting. ATTEST: 1449 �/ v"v 4