HomeMy WebLinkAbout22B - SPEC - WIRELESS SUPPORT SYSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
JULY 5, 2017
TITLE:
CONTRACT AWARD TO DAY
MANAGEMENT CORP. FOR
BRIDGEWAVE WIRELESS SYSTEMS
AND MAINTENANCE SUPPORT
(SPEC. NO. 17-045)
(STRATEGIC PLAN NO. 6,1FV
J
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1"Reading
❑ Ordinance on 2ndReading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one-time purchase and payment of purchase order to Day Management Corporation
for the purchase, installation, and maintenance support of two BridgeWave wireless systems in
the amount of $37,000, subject to non -substantive changes approved by the City Manager and
City Attorney.
DISCUSSION
The City utilizes micro -wave based wireless data communication systems between City Hall and
the Police Department and between City Hall and the Corporate Yard. Throughout the years
these systems have proved to be very reliable in providing data links from one city facility to the
other. The current wireless systems were installed over seven years ago and have reached their
end of life for manufacture support. Maintaining reliable data links to these facilities is crucial in
conducting daily City business. This purchase will replace the two wireless systems whereby
preserving the links that support City agencies such as the Police Department, Finance and
Management Service Agency, the Public Works Agency and the Parks, Recreation and
Community Services Agency.
In addition to the purchase and install of the systems, a three year maintenance and support
contract is essential for preserving the fitness and maintaining the service levels with an 8 -hour
business day, 5 days a week, with next -business -day (NBD) delivery.
The notice inviting bids was advertised on May 23, 2017 and offers were solicited. A mandatory
job walk was conducted and three vendors attended. A summary of the bids and offers received
is as follows:
2213-1
Contract Award for BridgeWave wireless systems
July 5, 2017
Page 2
412 Vendors were notified
19 Vendors downloaded the bid
0 Bids received from a Santa Ana vendor
2 Bids received
Bids were received and opened on June 13, 2017. The bid received from Day Management
Corporation is responsive to the specifications and meets the City's requirements.
STRATEGIC PLAN ALIGNMENT
Approval of these item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy F (perform periodic measurements to monitor and update each asset's
condition and ensure adequate funding for repair, and /or replacement costs in future budgets).
FISCAL IMPACT
Funds in the amount of $37,000 are available in FY 2016-17 Council Special Projects —
Information Systems Data Center equipment account (no. 05010024-66400).
Jacl iulla
Chi Technology Innovations Officer
Information Technology Department
JUEG
APPROVED AS TO FUNDS AND ACCOUNTS:
>
Francisco Gutierrezpv
Executive Director
Finance and Management Services Agency
22B-2