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HomeMy WebLinkAbout19F - ARTS AND CULTURE COMMISSION ANNUAL RPRTREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: AUGUST 1, 2017 TITLE: RECEIVE AND FILE ARTS AND CULTURE COMMISSION ANNUAL REPORT (STRATEGIC PLAN NO. 5, 5) CIT ANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1" Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For_ CONTINUED TO FILE NUMBER Receive and file the Arts and Culture Commission Annual Report, ARTS AND CULTURE COMMISSION ACTION On July 20, 2017, the Arts and Culture Commission voted to approve the Arts and Culture Commission Annual Report and recommend it be submitted to the City Council. (6:0, Cribb absent). DISCUSSION At the July 5, 2017 City Council Meeting, the City Council requested an annual report of the Arts and Culture Commission. Staff prepared an annual report and presented it to the Arts and Culture Commission for consideration (Exhibit 1). The Annual Report provides an overview of the programs that the Arts and Culture Commission has pursued and also includes a look ahead at the current projects for Fiscal Year 2017/18. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal 5 -Community Health, Livability, Engagement & Sustainability, Objective 5 (Promote a strong arts and culture infrastructure). FISCAL IMPACT There is no fiscal impact associated with this item. Robert Co tez f Acting Executive"Director Community Development Agency EXHIBIT: 1. Arts and Culture Commission Annual Report 19F-1 19F-2 EXHIBIT 1 FISCAL YEAR 2016-17 ACCOMPLISHMENTS ARTS AND CULTURE COMMISSION INTRODUCTION The Arts and Culture Commission has diligently worked to support existing, as well as new arts and culture projects over the last year. These important accomplishments exemplify the City's commitment in support of the arts community and enrichment of arts and culture programs for all residents. The Arts and Culture Commission has many accomplishments that have set a pathway for growth and strengthening of future arts and culture programs for the city. ACCOMPLISHMENTS ARTS & CULTURE MASTER PLAN • Adopted by the City Council on August 16, 2016 • All items presented to the Arts and Culture Commission now have a Master Plan Alignment, similar to the Strategic Plan Alignment for items presented to the City Council The development of the Master Plan was over a year-long process that involved identifying the most qualified consultant through a rigorous RFP process, active community engagement throughout the phases of the plan's development, and a thorough vetting by residents and community stakeholders. There was a great show of hard work, commitment and collaboration by residents, City leadership, staff, and community stakeholders as evidenced by participation in the many activities in support of the plan's development. A number of one-on-one interviews with leadership and community stakeholders took place. A Steering Committee composed of community stakeholders indifferent disciplines was formed. There was a community survey and numerous targeted discussions in the different art disciplines, two town hall meetings and an arts advocacy meeting all open to the public and highly attended. FULL-TIME POSITION TO SUPPORT ARTS & CULTURE • Created a full-time Arts and Culture Specialist positon to assist with grant writing and project coordination • This position was outlined in the Arts & Culture Master Plan UTILITY CABINET PILOT ART PROJECT- PHASE 3 • 2016-17 was the third year of the Utility Cabinet Pilot Art Project • New to the program this year: utility cabinets were painted by local elementary schools from SAUSD The utility cabinet pilot art project is in its 3rd year. New this year was the expansion of the project to include elementary schools in Santa Ana. Phases 1 and 2 were completed by local artists in previous years. To implement this project the first year with elementary schools, staff 19F-3 met with SAUSD coordinator to discuss implementation of the project. Staff prepared a new application and a new agreement was also prepared with the legal department. There has been ongoing communication by staff with the school district coordinator in each step of the process involving the school's applications, designs, and utility box choices. Staff also worked with Public Works to verify availability of the utility boxes and coordinate a meeting with the schools. The school designs were presented to the Arts and Culture Commission and then approved by City Council. After Council's approval, staff coordinated and attended a pre -installation meeting on March 17. Staff also coordinated the signing of the agreement between the City/SAUSD and the payment to SAUSD for painting supplies. Schools are currently painting their utility cabinets. INVESTING IN THE ARTIST GRANT OPPORTUNITY • 2016-17 grant awarded to six artists and four organizations f 2017-18 application and panel reviews were completed by an outside panel o Consequently approved by the City Council on July 5, 2017 • $217,500 total investment in the last three years (2015/16 $80,000; 2016/17 $70,000; and 2017/18 $67,500) Completing the second year of the grant which ended on June 30. Six individual artists and four organizations were awarded the grant this past year. Communication between staff and grantees is on a continuous basis throughout the year as artists provide updates to staff on any project changes. Staff also process grant payments, collect invoices and receipts for project expenses and collect any required insurance. New this year, staff developed a schedule of events that was updated on a continuous basis. Highlights: 15 Community Events, 36 workshops, 12 community performances, 6 exhibitions, and 2 youth camps Information Sessions & Communication Four information sessions were held in the evening allowing artists ample time and the opportunity to inquire directly with staff on both the Investing in the Artist Grant and the Downtown Public Artwork Project. Information about the two grants was also made available by public announcement via Nixle, direct email, and posting on the City website. Information sessions were held on March 16, March 23, March 30 and April 12 this year. Review Panel Staff worked to assemble a panel of reviewers to assist with the evaluation and selection of the most qualified artists and outstanding projects. Panelists serve as volunteers and great effort is made to gather a panel of qualified members. Staff performed outreach to the arts community and an application for panelists was used. As a result, two panels composed of artists, arts administrators and arts educators were formed this year to assist with the reviews of both the Investing in the Artist Grant and the Downtown Restroom Artwork Panels. The application period for the panelists was from March 1 to April 3. The two panels reviewed the submissions from May 3 — May 29. The project rankings will be presented to the Arts and Culture Commission on June 15. 19F-4 DOWNTOWN PUBLIC ART PROJECT (DOWNTOWN RESTROOM ARTWORK PANELS) • Established an arts component to the Downtown Restrooms located at 3rd and Bush Streets on a City -owned parking lot o Project will install art work on eight panels on the restroom structure o Project is in the final stages of development and will be recommended for approval to the City Council in the near future A new project introduced this year, the Downtown Public Artwork Project for the restroom artwork panels is a new grant anticipated to be an ongoing opportunity for artists to showcase their work. With feedback from the Arts and Culture Commission, staff developed a detailed RFQ Call for Artists providing the details for the project. Staff also developed a corresponding application for artists to apply for this grant. In-person information sessions were delivered to interested applicants prior to the release of the application providing ample time for questions and answers. Arts and Culture staff are actively working at this time on this project. Currently artists have completed the application, and an outside panel has evaluated the projects. The panel's recommendations will be brought before the Arts and Culture Commission for further review on lune 15. WINGS OF THE CITY • Visiting Public Art Exhibition by Mexican Artist Jorge Marin o Unveiling October 2017 • Coordinated negotiations with the Mexican Consulate's Office; will be the last public exhibit before returning to Mexico SANTA ANA ARTIST ROUNDTABLE SPONSORSHIP • Partnered with Downtown Inc. and the Santa Ana Business Council to support the Santa Ana Roundtable • With support from the City, the group has developed the following: o Artist website o Artist registry o Calendar of events o Assisted artists with professional development EVALUATION/REVIEW PANELS FOR ALL PROJECTS • Assembled volunteer panelist from across Southern California to review grant submissions • Panelist have reviewed over 50 submissions for various submittal projects THE LINE DEVELOPMENT PROJECT • Public Art Plan component incorporated into The Line development project • First such project as a result of feedback from the arts community on a prior project approved by the Planning Commission • Sculpture proposal presented to Arts and Culture Commission and recommended for approval to the Executive Director of the Planning and Building Agency • Local Artist, Hiromi Takizawa, was a part of the project 19F-5 CALIFORNIA ARTS COUNCIL CULTURAL DISTRICT DESIGNATION • Application submitted for Cultural District Designation • Completed on-site tour of the proposed district by the California Arts Council • Program is a branding and marketing designation to highlight the Cultural District at the State level; no funds are associated with project UPCOMING TASKS • Coordinate of the Wings of the City traveling bronze sculpture exhibition • Present the Artist Grant (2017-18) to Arts and Culture Commission and to City Council for approval • Manage the Artist Grant (2017-18) • Release the application for the Artist Grant (2018-19) • Present the Downtown Restroom Artwork Project first year to Arts and Culture Commission and City Council • Manage the Downtown Restroom Artwork Project (2017-18) • Release the application for the Downtown Restroom Artwork Project (2018-19) • Coordinate information sessions and communication about the grants for the public • Release the application for the Utility Cabinet Art Project (2017-18) • Present Utility Cabinet Art Project to Arts and Culture Commission and City Council (2017-18) • Mange the Utility Cabinet Art Project (2017-18) 4 19F-6