HomeMy WebLinkAbout65C - BED SPACE US MARSHAL'SREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 1, 2017
TITLE:
APPROVE TERMS AND CONDITIONS
FOR PROPOSED ADDITIONAL BED
SPACE WITH THE US MARSHAL'S
{STRATEGIC PLAN NO, 1, 4A}
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on V1 Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Approve terms and conditions with US Marshal's for an additional 173 beds for a two-year period
and provide direction to staff to return on August 15, 2017 with the necessary budget and staffing
plan.
DISCUSSION
On June 22, 2017, the Police Department met with representatives from the US Marshal's (USM)
to discuss their need for additional bed space. Significant renovations are taking place at the
Bureau of Prisons (BOP) Metropolitan Detention Center (MDC) in Los Angeles, which affects their
ability to house inmates. The renovation work is scheduled to begin in late September 2017 and
anticipated to be completed in August 2019. The USM have requested immediate approval to
transfer inmates to the Santa Ana Jail under the existing terms of their agreement with the City at
the current rate of $105/day.
Under the proposal, an estimated 138 inmates would arrive on or after September 1, 2017, followed
by an additional 35 inmates over the following three months. The estimated new revenue from
these inmates is $5,181,750 for the remainder of the Fiscal Year 2017/18.
In addition, the USM general population has increased, as allowed under their current agreement
with the City, by an average of 75 inmates and is projected to generate an additional $2,874,375
for the fiscal year.
65C-1
US Marshal's Terms and Conditions
August 1, 2017
Page 2
Between the proposal for additional bed space to accommodate the USM construction needs and
the additional general population that has been housed at the Santa Ana Jail, the estimated
revenue from these inmates is $8,056,125 for FY 2017-18.
Note that none of these inmates are Immigration and Customs Enforcement (ICE) related
detainees. These inmates would be pre -trail inmates under the custody of the USM or Federal
Bureau of Prisons.
In order to accommodate the USM request and the increase in general population inmates, the Jail
Operations budget would need to be increased by $6,183,121. The costs are attributed to adding
back personnel positions and operating expenses that were removed from the FY 2017/18 budget.
Table 1 below illustrates the revised net impact for FY 2017/18. If supported by the City Council,
the net operating deficit for FY 2017/18 would be reduced by $4,034,195. This would reduce the
amount of one-time funds necessary to balance the budget. For FY 2018/19, an additional
$2,242,466 would be realized as deficit savings, which would represent a full year of revenue from
all anticipated inmates.
Table 1 — Partial FY 2017/18 Year Comparison Holding vs Type II Facility with USM Proposal*
Net Change
10,217,316
6,183,121
4,034,195
*Compares current plan to transition to Holding Facility Jan. 1 vs. Housing Proposal thatwould include additional USM
inmates effective Sept. 1.
The proposal would require a budget adjustment to appropriate the revenue and allocate funding
in the various salary and contractual accounts. Staff would return to the City Council with the
staffing plan, appropriation adjustments and necessary action items at the August 15, 2017 Council
Meeting.
By continuing jail operations as a Type II Housing Facility, it will prevent the layoff of 26 correctional
positions and provide additional time needed to implement jail reuse options, and/or negotiate
housing agreements with Federal and State agencies.
65C-2
Holding Facility*
Type II Facility
with USM
Increase
Revenues
2,586,500
12,803,816
Expenditures
11,840,586
18,023,707
Net Operating Bal(Def)
(9,254,086)
(5,219,891)
Net Change
10,217,316
6,183,121
4,034,195
*Compares current plan to transition to Holding Facility Jan. 1 vs. Housing Proposal thatwould include additional USM
inmates effective Sept. 1.
The proposal would require a budget adjustment to appropriate the revenue and allocate funding
in the various salary and contractual accounts. Staff would return to the City Council with the
staffing plan, appropriation adjustments and necessary action items at the August 15, 2017 Council
Meeting.
By continuing jail operations as a Type II Housing Facility, it will prevent the layoff of 26 correctional
positions and provide additional time needed to implement jail reuse options, and/or negotiate
housing agreements with Federal and State agencies.
65C-2
US Marshal's Terms and Conditions
August 1, 2017
Page 3
STRATEGIC PLAN ALIGNMENT
Approval of this item assists the City in meeting Goal #1 Community Safety, Objective #4 (ensure a
sound fiscal model for jail operations), Strategy A (modify the Santa Ana Jail business model and
identify short- and long-term goals to effectively meet the needs of the community through contract
negotiations with outside agencies, evaluation of staffing needs and increasing operational efficiency).
FISCAL IMPACT
There is no fiscal impact associated with this action. However, if the US Marshal's terms and
conditions are approved, an appropriation adjustment and resolution to modify the FY 2017-18 Jail
Operating budget and staffing will be presented for Council consideration at the August 15, 2017
City Council meeting. That subsequent action would result in a net operating deficit reduction of
$4,034,195 for FY 2017/18 and $6,276,661 for FY 2018/19. Exhibit 2 outlines the impact to the
General Fund for both fiscal years.
Acting Chief of Police
Santa Ana Police Department
Exhibit 1: US Marshal's Term Sheet
Exhibit 2: General Fund Budget Impact FY 17/18 and FY 18/19
65C-3
Exhibit 1
1. Description: Request from US Marshal's to increase federal inmate population at Santa Ana Jail due
to construction/remodel needs at their current facility.
2. Term: September 1, 2017 to August 30, 2019
3. Rate: $105/day
4. Number of new inmates: 173 estimated
5. Revenue Projection from Construction related inmates:
USM (Special Handling
Inmates)
138
4,347,000
Arr. Sept 1 (138x105x30x10mo(Sep-
Jun)
USM (Remodel)
20
504,000
Arr. Nov 1(20x105x3Ox8mo(Nov-Jun)
USM (Other)
15
330.750
Arr. Dec. 1 (15x105x3ox7 (Dec -Jun)
5,181,750
6. Revenue from increase to general population: $2,874,375
7. Total New Revenue: $8,056,125
8. Total net deficit reduction for each fiscal year:
• FY 2017/18:$4,034,195
• FY 2018/19: $6,276,661
9. Number of layoffs avoided: 26
10. Additional resources needed:
a. Additional Jail funding and staffing
65C-4
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