HomeMy WebLinkAbout65D - CHEVROLET MOTORS PRISONER TRANSPORT VANREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 1, 2017
TITLE:
AWARD CONTRACT TO GUARANTY
CHEVROLET MOTORS, INC. FOR A
PRISONER TRANSPORT VAN
(SPEC. NO. 17-063)
(STRATEGIC PLAN NO. 6,2)
{SURPLUS ALLOCATION FUNDII01
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
• 06 e
❑
As Recommended
❑
As Amended
❑
Ordinance on V' Reading
❑
Ordinance on 2nd Reading
❑
Implementing Resolution
❑
Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one-time purchase and payment of purchase order to Guaranty Chevrolet Motors,
Inc. for the purchase of one prisoner transport van in the amount of $46,485 plus a contingency of
$1,000 for a total amount not to exceed $47,485, subject to non -substantive changes approved
by the City Manager and City Attorney.
DISCUSSION
The Finance and Management Services Agency, Facilities, Fleet Maintenance and Central Stores
Division is responsible for the acquisition, maintenance, repair, and replacement of vehicles,
trucks, and maintenance equipment. The City's Vehicle Replacement Policy provides guidelines
and criteria for determining when vehicles need replacement. This criteria includes vehicle age,
mileage, maintenance costs, and safety history. As a result of reviewing the City's replacement
criteria, one of the Police Department's prisoner transport vans that has mileage in excess of
150,000 miles have been identified for replacement.
Although the van will be utilized for transporting detainees to the hospital when needed, the van
will also be used to assist patrol with scheduled enforcement sweeps throughout the City. The
van will be equipped and fabricated with approved prisoner transit modifications to ensure the
safety of officers and arrestees.
The Notice Inviting Bids was advertised on May 11, 2017 on the City's online bid management
and publication system. A summary of the bid invitations and bids received is as follows:
2 Vendors were notified
7 Vendors downloaded the bid packet
1 Bid received from a Santa Ana vendor
65D-1
Contract Award for Prisoner Transport Van
August 1, 2017
Page 2
The bid was opened on June 8, 2017 and evaluated. The bid from Guaranty Chevrolet Motors,
Inc. is responsive to the specifications and meets the City's requirements. To allow for
unanticipated charges, a $1,000 contingency has been included in the award amount.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
Funds in the amount of $47,485 are available in FY 2017-18 in the Council Special Projects -
Finance Fleet Maintenance account (05010022-66400).
APPRO ED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez 90
ll Executive Director
Finance and Management Services Agency
CL/sp
65D-2