HomeMy WebLinkAbout22C - SPEC - ARUBA CARE SRVSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
AUGUST 15, 2017
TITLE:
AWARD PURCHASE ORDER TO
SAITECH, INC. FOR ARUBA CARE
ANNUAL WIRELESS MAINTENANCE
(SPEC. NO. 17-086)
(STRATEGIC PLAN NO. 6,1)
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1"Reading
❑ Ordinance on 2ndReading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Authorize a one-time purchase and payment of purchase order to Saitech, Inc. for
purchase of Aruba Care annual wireless maintenance in the amount of $31,500, subject to
non -substantive changes approved by the City Manager and City Attorney.
2. Reject the bid from Taborda Solutions, Inc. as nonresponsive.
DISCUSSION
The City's existing integrated Aruba -HP wireless and wired infrastructure provides mobility for
City staff and citizens to City owned public and private wireless access services. The locations
served include City Hall and 26 remote City facilities including the libraries, park and recreation
centers, Council Chambers, Police Department and community centers. To ensure maximum
value, maintenance is bid out and purchased through Value Added Resellers (VARs). The
request for one year of maintenance and support for these services covers the necessary
hardware, software, updates, and support required to continue the successful operation of the
wireless infrastructure and making it flexible enough to support future needs as they arise.
The notice inviting bids was advertised on July 20, 2017, on the City's online bid management
publication system. A summary of the bids and offers received is as follows:
530 Vendors were notified
23 Vendors downloaded the bid packet
0 Bids received from a Santa Ana vendor
4 Bids received
22C-1
Contract Award for Aruba care wireless maintenance renewal
August 15, 2017
Page 2
Bids were received and opened on July 31, 2017. The low bid offer received from Taborda
Solutions, Inc, is incomplete and did not include all of the items requested under the maintenance
services. As such, their bid is considered nonresponsive. The bid received from Saitech, Inc. is
responsive to the specifications and meets the City's requirements.
STRATEGIC PLAN ALIGNMENT
Approval of these item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets).
FISCAL IMPACT
Funds in the amount of $31,500 are available in FY 2017-18 in the Information Technology Data
Center Hardware Maintenance & Support account (no. 10920147-62307).
f
Jack Ciulla
Chief Technology Innovations Officer
Information Technology Department
EG
Exhibit: 1. Abstract of Bids
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez kb
Executive Director
Finance and Management Services Agency
22Ci-2
Contract Award for Aruba care wireless maintenance renewal
September 5, 2017
Page 3
ABSTRACT OF BIDS
CONTRACT AWARD FOR ARUBA CARE ANNUAL WIRELESS MAINTENTANCE (17-086)
VENDOR Saitech Inc. Glass Box Technology
LOCATION Fremont, CA Carlsbad, CA
OFFER $31,500. $37,170.86
VENDOR Golden Star 'Taborda Solutions, Inc.
LOCATION Cerritos, CA Folsom, CA
OFFER $38,165.72 $21,585.10
* Nonresponsive: Taborda Solutions, Inc. bid is incomplete
Exhibit 1
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