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Home My WebLink About55C - RESO - JAILREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: AUGUST 15, 2017 IIlr9:�l APPROPRIATION ADJUSTMENT AND RESOLUTION AMENDING THE FY 2017-18 JAIL OPERATIONS BUDGET (STRATEGIC PLAN NO. 1, 4A) CITI�' fuIANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on I" Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Approve an appropriation adjustment recognizing $10,217,316 for ten months of additional Jail Operations related revenues and appropriating $5,924,910 to Jail Operations expenditure accounts and appropriating $4,292,406 to the Reserve Appropriation for deficit reduction. 2. Adopt a resolution amending the FY 2017-18 Jail Operations budget to add 13 additional full-time positions to continue Jail housing operations through June 30, 2018. DISCUSSION On June 22, 2017, the Police Department met with representatives from the US Marshal's (USM) to discuss their need for additional bed space. Significant renovations are taking place at the Bureau of Prisons (BOP) Metropolitan Detention Center (MDC) in Los Angeles, which affects their ability to house inmates. The renovation work is scheduled to begin in late September 2017 and anticipated to be completed in August 2019. The USM have requested immediate approval to transfer inmates to the Santa Ana Jail under the existing terms of their agreement with the City at the current rate of $105/day. At their August 1, 2017 Council Meeting, the City Council approved terms and conditions of the US Marshal's proposal for an additional 173 beds for a two year period and directed staff to return on August 15, 2017 with the necessary budget and staffing plan. The recommended actions, including an appropriation adjustment and resolution, will appropriate the needed funding 55C-1 Jail Appropriation Adjustment and Resolution August 15, 2017 Page 2 and allocate the 13 additional full-time positions needed to accommodate the US Marshal's request for additional bed space. Under the proposal, an estimated 138 inmates would arrive on or after September 1, 2017, followed by an additional 35 inmates over the following three months. The estimated new revenue from these inmates is $5,181,750 for the remainder of the Fiscal Year 2017-18. In addition, the USM general population has increased, as allowed under their current agreement with the City, by an average of 75 inmates and is projected to generate an additional $2,874,375 for the fiscal year. Between the proposal for additional bed space to accommodate the USM construction needs and the additional general population that has been housed at the Santa Ana Jail, the estimated revenue from these inmates is $8,056,125 for FY 2017-18. An additional $2,586,500 in various Jail related revenue will also be generated as a result continuing the Jail housing operation until June 30, 2018, as opposed to converting the Jail to a holding facility effective January 1, 2018. The total additional Jail revenue projected is $10,217,316. In order to accommodate the USM request and the increase in general population inmates, the Jail Operations budget will be increased by $5,924,910. The appropriation adjustment includes funding for 13 additional full-time positions, 25 part-time positions, overtime, and operating costs related to meals, contract services, and laundry. The costs are allocated to the following areas: Personnel (3,180,053), Contractual (2,632,139), and Commodities/Fixed Charges ($112,719). The addition of these positions will return staffing closer to Fiscal Year 2015/16 levels when the jail had a higher average daily population. In contrast, the FY 2016/17 staffing levels reflected the decrease in Immigrations and Customs Enforcement inmate population. The resolution will amend the FY 2017-18 Jail Operations budget to add 13 additional full-time Jail positions, including ten Correctional Officers, two Correctional Supervisors, and one Correctional Manager, needed to manage the additional US Marshal's inmates. STRATEGIC PLAN ALIGNMENT Approval of this item assists the City in meeting Goal #1 Community Safety, Objective #4 (ensure a sound fiscal model for jail operations), Strategy A (modify the Santa Ana Jail business model and identify short- and long-term goals to effectively meet the needs of the community through contract negotiations with outside agencies, evaluation of staffing needs and increasing operational efficiency). FISCAL IMPACT The appropriation adjustment will recognize $10,217,316 in additional Jail Operations related revenues in the Police Department Jail Facility Rental revenue account (no. 01114002-57460) 55C-2 Jail Appropriation Adjustment and Resolution August 15, 2017 Page 3 and appropriate $5,924,910 to the Jail Operations expenditure accounts (nos.01 11 4475 -various), and appropriate $4,292,406 to the Reserve Appropriation for deficit reduction. David -Valentin Acting Chief of Police Santa Ana Police Department Exhibit: 1. Resolution APPROVED AS TO FUNDS AND ACCOUNT: Francisco Gutierrez Executive Director Finance & Mgmt. Services Agency 55C-3 55C-4 RESOLUTION NO. 2017 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND THE CURRENT ANNUAL BUDGET TO ADD THIRTEEN FULL TIME CORRECTIONAL POSITIONS IN THE POLICE DEPARTMENT. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1: The City Council hereby finds, determines and declares as follows: A. On July 5, 2017, the City Council passed and adopted Ordinance No. NS -2919, establishing the City's Budget and authorizing position allocations for Fiscal Year 2017-2018. The Ordinance also sets forth the requirement that alterations in the allocation of authorized positions be reviewed and approved by the City Council. B. On March 18, 2014, the City Council adopted the 5 -year Santa Ana Strategic Plan. This plan established specific goals, objectives and strategies to guide the City's major efforts during the next five years. C. On August 1, 2017, the City Council approved a proposal to provide an additional 173 beds to the U.S. Marshal's Service to house inmates. D. To assist the City in meeting Santa Ana Strategic Plan Goal #1 Community Safety, Objective #3 (promote fiscal accountability to ensure financial responsibility at all levels of the organization), the Police Chief recommends adding thirteen (13) full time positions to the Police Department's budget and to the City's classification and compensation plan to the accommodate the U.S. Marshal's request for additional bed space and manage the additional inmates, The positions will include ten Correctional Officers, two Correctional Supervisors, and one Correctional Manager (AM). E. It is now desired to amend the Adopted Budget Resolution No. 2017-026 for Fiscal Year 2017-2018, as amended, to effect these changes, Section 2: That Ordinance No. NS -2919, the Annual Budget for Fiscal Year 2017-2018, as amended, shall be further amended by adding thirteen (13) full time positions in the Police Department, at the monthly five-step salary rate range as indicated: Resolution No. 2017-xxx Pagel of 3 55C-5 5 -Step Salary Rate -Range Effective 07/01/17 Monthly Salary Classification Title SRR Minimum - Maximum Correctional Officer 653 Correctional Supervisor 702 $5051 - $6140 $6415 - $7799 5 -Step Salary Rate Range Effective 07/01/16 Monthly Salary Classification Title SRR Minimum - Maximum Correctional Manager (AM) 737 $8094 - $9840 Section 3: That except as amended by this Resolution, all other provisions of Ordinance No. NS -2919 setting forth the Annual Budget for Fiscal Year 2017-2018, as amended, shall remain in full force and effect. Section 4: This Resolution shall take effect immediately upon its adoption by the City Council and the Clerk of Council shall attest to and certify the vote adopting this Resolution. ADOPTED this 15th day of August, 2017, Miguel A, Pulido Mayor APPROVED AS TO FORM: Sonia R. Carvalho CitAttorney Assistant AYES: Attorney Resolution No. 2017-xxx Page 2 of 3 Councilmembers 55C-6 NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2017_ to be the original resolution adopted by the City Council of the City of Santa Ana on August 15, 2017, Date: 55C-7 Clerk of the Council City of Santa Ana Resolution No. 2017-xxx Page 3 of 3 55C-8