HomeMy WebLinkAboutREQUEST FOR PROPOSAL AND REQUEST FOR QUALIFICATION ISSUANCE POLICY REQUEST FOR t
COUNCIL ACTION ~
CITY COUNCIL MEETING DATE: CLERK OF COUNCIL USE ONLY:
MAY 3, 2010
TITLE: APPROVED
? As Recommended
POLICY FOR ISSUANCE OF REQUESTS ? As Amended
FOR PROPOSALS/REQUESTS FOR ? Ordinance on 151 Reading
QUALIFICATIONS ? IOmrplemeMing Reso utio'ng
? Set Public Hearing For
CONTINUED TO
FILE NUMBER
CI MANAGER
RECOMMENDED ACTION
Receive and file.
DISCUSSION
In an effort to improve current practices and procedures, the City Manager's Office proposes that
a formal policy be implemented regarding the issuance of Requests for Proposals (RFPs) and
Requests for Qualifications (RFQs) as it relates to certain professional services contracts or
development solicitations that are associated with major city projects. Typically, the responsible
agency will draft the scope of services and distribute the RFP/RFQ to firms who have expressed
an interest in the project or who are determined by staff to be qualified to undertake the work.
Interviews are then conducted by a panel convened by staff, and a recommendation for selection
and award of the agreement is forwarded to the City Council for final approval.
To ensure that the City Council is aware of the overall scope of the project and associated time
frames, the policy shall provide for the following: All proposed RFPs/RFQs for large contracts
and consultant services shall be reviewed by the Executive Management Team (EMT) prior to
their circulation to prospective vendors, consultants, developers. The detailed scope of work
(including all exhibits and attachments) and the intended selection process will be placed on a
City Council public meeting agenda for review and approval a minimum of two weeks prior to the
issuance of the RFP/RFQ. This will allow the City Council an opportunity to provide input,
recommend changes and understand the scope and time frames of major project initiatives.
The proposed policy will become effective immediately following the City Council's action to
receive and file.
60A-1
Policy for Issuance of RFP/RFQ
May 3, 2010
Page 2
FISCAL IMPACT
There is no fiscal impact associated with this action.
Cynthia J. Nels
Deputy City Manager for Development Services
Community Development Agency
CJN/kg
60A-2