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HomeMy WebLinkAbout AGENDA_2017-09-05 City Council Meeting Agenda September 5, 2017 CLOSED SESSION MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza Santa Ana, California 5:00 PM REGULAR OPEN MEETING CITY COUNCIL CHAMBER 22 Civic Center Plaza 5:45 PM (Immediately following the Closed Session Meeting) Miguel A. Pulido Mayor MPulido@santa-ana.org Vicente SarmientoMichele Martinez Councilmember – Ward 1 Mayor Pro Tem - Ward 2 VSarmiento@santa-ana.org MiMartinez@santa-ana.org Jose SolorioP. David Benavides Councilmember - Ward 3 Councilmember - Ward 4 JSolorio@santa-ana.org DBenavides@santa-ana.org Juan Villegas Sal Tinajero Councilmember - Ward 5Councilmember - Ward 6 JVillegas@santa-ana.org STinajero@santa-ana.org Mayor and Council telephone: 714-647-6900 Agenda item inquiries: 714-647-6520 Sonia R. Carvalho Cynthia J. Kurtz Maria D. Huizar City Attorney Interim City Manager Clerk of the Council NOTE: If you need special assistance to participate in this Council meeting, please contact Michael Ortiz, City ADA Program Coordinator, at (714) 647-5624. Please call prior to the meeting date, to allow the City enough time to make reasonable arrangements for accessibility to this meeting. \[Americans with Disabilities Act, Title II, 28 CFR 35.102\] BASIC CITY COUNCIL MEETING INFORMATION Agenda & Materials - The agenda titles provide the public with a list of items to be considered by the Council broken down into four categories: Presentations, Consent Calendar, Business Calendar and Public Hearings. Presentations are ceremonial. Consent Calendar are considered to be routine by the City Council and may be enacted by one motion without discussion unless a member of the Council “pulls” an item(s) for a separate vote. Business Calendar and Public Hearing items are considered individually. Additional information of the various categories on the agenda is found on the “Understanding Your City Council Meeting Agenda” pamphlet at: http://www.ci.santa-ana.ca.us/coc/documents/understanding_council_agenda.pdf.The Council is not limited in any way by the “Recommended Action” and may take any action which the council deems to be appropriate on an agenda item. Except as otherwise All staff reports and any non-confidential writings or provided by law, no action shall be taken on any item not listed on the agenda. documents provided to a majority of the City Council members regarding any item on this agenda are available for public inspection in the Clerk of the Council Office during regular business hours and posted on the City’s website the Friday before a Council meeting at: http://www.santa-ana.org/coc/granicus.asp Public Comments / Oral Communication - Pursuant to Government Code Sec. 54954.3, the public may address the City Council and any other legislative body scheduled to meet on same day and time on any and all matters within the jurisdiction of the City. The public will be given the opportunity to speak on any item listed on the Agenda during the first Public Comments portion of the Agenda, with the exception of Public Hearings that are considered separately and on non-agendized items within the jurisdiction of the City Council during the second Public Comments portion of the Agenda. At the discretion of the Presiding Mayor, all comments may be considered jointly. All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE PRESIDING MAYOR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. Written Communication – Correspondence regarding any item on the agenda may be faxed to (714) 647-6956 or emailed to eComments@santa-ana.org. Please submit by 3 p.m. on City Council meeting day to allow sufficient time to upload to the website and circulate to the City Council for their consideration. Emails received after 3 p.m. will be uploaded to the City’s website the day after the meeting. Translation Services - Spanish interpreting services are provided at City Council meetings. Simultaneous Spanish interpretation is provided through the use of headsets and consecutive interpretation (Spanish-to-English) in addition to those wishing to address the City Council at the podium. La ciudad provee servicios de interpretación al español en las juntas del Concilio. La interpretación simultánea al español se ofrece por medio del uso de audífonos y la interpretación consecutiva (español a inglés) también está disponible para cualquiera que desee dirigirse al concilio municipal en el podio. Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in the Council Chamber or other designated locations which are televised live on CTV3 Spectrum (formerly Time Warner Cable) will be cablecast Mondays at 6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings are also available in SAP. Meetings held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting. DVD copies of the meetings are available for public circulation at the Santa Ana Main Library the day after a meeting. CITY VISION, STRATEGIC PLAN AND CODE OF ETHICS The City of Santa Ana is committed to achieving a shared vision for the organization and its community. The Vision, Mission and Guiding Principles (Values) are the result of a thoughtful and inclusive process designed to set the City and organization on a course that meets the challenges of today and tomorrow, as follow: Vision - The dynamic center of Orange County which is acclaimed for our: Investment in youth • Safe and healthy community • Neighborhood pride • Thriving economic climate • Enriched and diverse culture • Quality government services Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic environment, opportunities for our youth, and a high quality of life for residents. Guiding Principles - Collaboration • Efficiency • Equity • Excellence • Fiscal Responsibility • Innovation • Transparency Five-Year Strategic Plan - Goals/Objectives/Strategies: Full report available at: http://www.santa-ana.org/strategic-planning/ Goal 1 - Community Safety Goal 2 - Youth, Education, Recreation Goal 3 - Economic Development Goal 4 - City Financial Stability Goal 5 - Community Health, Livability, Engagement & Sustainability Goal 6 - Community Facilities & Infrastructure Goal 7 - Team Santa Ana Code of Ethics and Conduct - At the Special Municipal Election held on February 5, 2008, voters approved an amendment to the City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions, and committees to assure public confidence. The following are the core values expressed: Integrity · Honesty · Responsibility · • • •• Fairness · Accountability · Respect · Efficiency • • • CITY COUNCIL AGENDA 2 SEPTEMBER 5, 2017 CITY OF SANTA ANA CITY COUNCIL REGULAR OPEN MEETING SEPTEMBER 5, 2017 REGULAR OPEN MEETING 5:45 p.m. (Immediately following the Closed Session Meeting) CALL TO ORDER MAYOR PULIDO COUNCILMEMBERS BENAVIDES, MARTINEZ, SARMIENTO, SOLORIO, TINAJERO AND VILLEGAS PLEDGE OF ALLEGIANCE MAYOR PULIDO INVOCATION BOB BARNETT, POLICE CHAPLAIN PRESENTATIONS PROCLAMATION presented by MAYOR PULIDO recognizing September as World Alzheimer’s Awareness Month. CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER SARMIENTO to Raquel Kelly Gabriel Ribera, a distinguished visitor from Toledo, Spain, for her Outstanding Contributions to the Social Welfare, Environment, Health and Employment within the Hispanic/Latino Community. CERTIFICATES OF RECOGNITION presented by COUNCILMEMBER SOLORIO to the Riverglen Neighborhood Association for their outstanding contributions to the community: Lynn Fenton Huey Lam; and Diane Nguyen. CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER SOLORIO to the TKO Boxing Club for their outstanding contributions to the community. CERTIFICATE OF RECOGNITION presented by COUNCILMEMBER TINAJERO to Kevin Nguyen for his outstanding academic achievement and obtaining a perfect score on the ACT test. CLOSED SESSION REPORT The City Attorney will report items to be added to Consent Calendar Item 19A from the Closed Session meeting. CITY COUNCIL AGENDA 3 SEPTEMBER 5, 2017 PUBLIC COMMENTS Pursuant to Government Code Sec. 54954.3, members of the public may address either the City Council or any of the City’s other related entities, such as the Housing Authority, Successor Agency or other legislative bodies, meeting in conjunction with this scheduled meeting. Public comments may be made on any and all matters within the City of Santa Ana's jurisdiction or the jurisdiction of the other related entities. At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will be given the opportunity to speak three (3) minutes on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at the meeting. REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION OF THE MAYOR. When speaking, all persons addressing the City Council shall follow the rules of decorum as detailed on the back of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set forth in Section 2-104(c) of the Santa Ana Municipal Code. CONSENT CALENDAR RECOMMENDED ACTION: Approve staff recommendations on the following Consent Calendar items: Items 10A through 29A. ADMINISTRATIVE MATTERS MINUTES 10A. MINUTES FROM THE REGULAR MEETING OF AUGUST 15, 2017 {STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office RECOMMENDED ACTION: Approve Minutes. BOARDS / COMMISSIONS / COMMITTEES 13A. RECEIVE AND FILE BOARDS AND COMMISSIONS BIANNUAL ATTENDANCE REPORT JANUARY THROUGH JUNE 2017 {STRATEGIC PLAN NO. 5, 1} – Clerk of the Council RECOMMENDED ACTION: Receive and file. CITY COUNCIL AGENDA 4 SEPTEMBER 5, 2017 13B. APPOINT ANDRES MATSKIN TO THE PERSONNEL BOARD FOR A PARTIAL- TERM EXPIRING DECEMBER 11, 2018 AS THE MAYORAL REPRESENTATIVE {STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office RECOMMENDED ACTION: Nominate Andres Matskin for an appointment to the Personnel Board as the Mayoral representative (replaces E. Andres). 13C. APPOINT CELESTE DURAN TO THE YOUTH COMMISSION FOR A PARTIAL- TERM EXPIRING DECEMBER 15, 2020 AS THE WARD 3 REGULAR REPRESENTATIVE {STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office RECOMMENDED ACTION: Nominate Celeste Duran for an appointment to the Youth Commission as a Regular Member representing Ward 3 (replaces J. Barron). 13D. APPOINT JOSEPH ACEVEDO TO THE YOUTH COMMISSION AS AN ALTERNATE MEMBER FOR A FULL-TERM EXPIRING DECEMBER 15, 2020 AS THE WARD 5 ALTERNATE REPRESENTATIVE {STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office RECOMMENDED ACTION: Nominate Joseph Acevedo for an appointment to the Youth Commission as an Alternate Member representing Ward 5 (replaces J. Carrillo). 13E. APPOINT COUNCILMEMBER SARMIENTO TO THE TRANSPORTATION CORRIDOR AGENCY (TCA) {STRATEGIC PLAN NO. 5, 1} - Clerk of the Council Office RECOMMENDED ACTION: Appoint Councilmember Sarmiento to the the Transportation Corridor Agency as the City of Santa Ana’s alternate representative and serve at the pleasure of the City Council. MISCELLANEOUS ADMINISTRATION 19A. CONFIRMATION OF CLOSED SESSION ACTION(S) – City Attorney’s Office 19B. EXCUSED ABSENCES – Clerk of the Council Office RECOMMENDED ACTION: Excuse the absence of May Pro Tem Martinez from the September 5, 2017 City Council Meeting. 19C. DESTRUCTION OF OBSOLETE CITY RECORDS - {STRATEGIC PLAN NO. 5, 1} - Police Department CITY COUNCIL AGENDA 5 SEPTEMBER 5, 2017 RECOMMENDED ACTION: Approve the requests for the destruction of obsolete records from various City departments in accordance with the retention schedule outlined in City Council Resolution 2013-014. The Citywide Records Retention Schedule has specific retention periods for many City documents. The Schedule is modeled after the California Secretary of State’s sample for local government and incorporates other statutory periods applicable to Santa Ana. These are minimum retention periods. Each department makes discretionary decisions on whether to retain records past the minimum requirements. 19D. RECEIVE AND FILE PUBLIC WORKS AGENCY STATUS OF PROJECTS - MONTHLY CAPITAL IMPROVEMENT PROGRAM (CIP) EXECUTIVE REPORT FOR AUGUST 2017 {STRATEGIC PLAN NO. 5, 1} – Public Works Agency The CIP Executive Summary Schedule is available on the City’s website at: http://www.ci.santa-ana.ca.us/pwa/documents/ExecutiveMonthlyCIPUpdateAugust2017 RECOMMENDED ACTION: Receive and file. 19E. AUTHORIZATION TO FILE RECEIVERSHIP ACTIONS AGAINST OWNERS OF REAL PROPERTIES LOCATED IN THE CITY OF SANTA ANA FOR NUISANCE CONDITIONS RESULTING FROM THE OPERATION OF ILLEGAL MARIJUANA DISPENSARIES {STRATEGIC PLAN NO. 3, 3} – City Attorney’s Office RECOMMENDED ACTION: Authorize the filing and prosecution of receivership actions against the owners of the following properties based on nuisance conditions resulting from operating illegal marijuana dispensaries for an amount not to exceed $200,000: st 1. Herbology 35 Cap, 4728 W. 1 th 2. 20 Cap Collective, 1139 W. 17 thth 3. Elevated Dreams Collective, 413 W. 17 and Sky High Holistic, 419 W. 17 4. LOL, 2350 N. Grand Ave. and Wax on Wax-W.O.W., 2550 N. Grand Ave. 19F. AUTHORIZATION TO FILE AND PROSECUTE RECEIVERSHIP ACTIONS AGAINST OWNERS OF REAL PROPERTIES LOCATED IN THE CITY OF SANTA ANA FOR GENERAL CODE ENFORCEMENT VIOLATIONS {STRATEGIC PLAN NO. 3, 3} - City Attorney’s Office RECOMMENDED ACTION: Authorize the filing and prosecution of receivership actions against the owners of the following properties based on nuisance conditions resulting from health and safety violations of the City’s Municipal Code for an amount not to exceed $90,000: 1.533 E. Washington 2.1020 S. Hickory 3.3604 W. Hazard CITY COUNCIL AGENDA 6 SEPTEMBER 5, 2017 4. 1244 S. Parton nd 5. 1029 W. 2 BUDGETARY MATTERS APPROPRIATION ADJUSTMENTS 20A. APPROVE AN AGREEMENT ACCEPTING OFFICE OF TRAFFIC SAFETY SELECTIVE TRAFFIC ENFORCEMENT (STEP) PROGRAM GRANT FUNDS AND APPROPRIATION ADJUSTMENT TO REDUCE AUTO FATALITIES AND INJURIES THROUGH EDUCATION AND ENFORCEMENT {STRATEGIC PLAN NO. 1,3B} - Police Department RECOMMENDED ACTIONS: 1.Authorize the City Manager and Clerk of the Council to execute a one-year Grant Agreement No. PT18133 with the State Office of Traffic Safety for Selective Traffic Enforcement Program (STEP) Grant funds, for the period of October 1, 2017 through September 30, 2018, in an amount not to exceed $455,000, subject to non-substantive changes approved by the City Manager and City Attorney (AGMT. No. 2017-XXX). 2.Approve an appropriation adjustment. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2018 – 020 - Recognizing State of California, Office of Traffic Safety, Selective Traffic Enforcement Program (STEP) Grant funds in the amount of $455,000 in the Office of Traffic Safety revenue account and appropriate same to expenditure accounts. 20B. APPROVE AN APPROPRIATION ADJUSTMENT AND AMENDMENT TO THE FISCAL YEAR 2017/18 CAPITAL IMPROVEMENT PROGRAM TO UPDATE SENATE BILL NO. 1 (EUCLID STREET AND WESTMINSTER AVENUE ROAD REHABILITATION; AND FLOWER STREET AND MACARTHUR BLVD. PREVENTATIVE MAINTENANCE/SLURRY) AND AREA F FUNDING (BRISTOL STREET AND MEMORY LANE INTERSECTION WIDENING) {STRATEGIC PLAN NO. 6, 1G} – Public Works Agency RECOMMENDED ACTIONS: 1.Approve an amendment to the Fiscal Year 2017/18 Capital Improvement Program to reduce the Road Maintenance and Rehabilitation Account allocation and incorporate the Senate Bill No. 1 Road Repair and Accountability Act project list. 2.Approve an appropriation adjustment. (Requires five affirmative votes) CITY COUNCIL AGENDA 7 SEPTEMBER 5, 2017 APPROPRIATION ADJUSTMENT NO. 2018-021 - Decreasing the Road Maintenance and Rehabilitation Account allocation by $39,993 in the corresponding revenue and expenditure accounts to match California Department of Finance revised estimates. 3.Approve an amendment to the Fiscal Year 2017/18 Capital Improvement Program to add $40,000 in Transportation System Improvement Area F funds to the Bristol Street and Memory Lane Intersection Widening Project (No. 17- 6883). 4.Approve an appropriation adjustment. (Requires five affirmative votes) APPROPRIATION ADJUSTMENT NO. 2018 - 021 - Recognizing $40,000 from prior year fund balance in the Transportation System Improvement Area F revenue account, and appropriating the same amount into the Transportation System Improvement Area F expenditure account for the Bristol Street and Memory Lane Intersection Widening Project (No. 17-6883). PROJECTS/CHANGE ORDERS 23A. AWARD CONTRACT FOR 17TH STREET WATER MAIN IMPROVEMENTS - PHASE 2, BETWEEN BRISTOL STREET AND FLOWER STREET (PROJECT 16- 6468) {STRATEGIC PLAN NO. 6, 1C} - Public Works Agency RECOMMENDED ACTIONS: 1. Authorize the City Manager and Clerk of the Council to award and execute a construction contract to AMPCO Contracting, Inc., the lowest responsible bidder, in accordance with the bid in the amount of $1,129,000, for the term beginning upon execution of the contract and ending upon project completion, for the construction of the 17th Street Water Main Improvements – Phase 2 Project, subject to non-substantive changes approved by the City Manager and City Attorney. 2. Approve the Project Cost Analysis for a total estimated project delivery cost of $1,411,250, which includes the contract base amount, administration, inspection, testing, and a $112,900 contingency. 23B. AWARD CONTRACT FOR CONSTRUCTION OF ALLEY IMPROVEMENTS IN THE EASTSIDE NEIGHBORHOOD AND AUTHORIZE THE REALLOCATION OF UNSPENT FUNDS OF PRIOR COMPLETED PROJECTS (PROJECT NOS. 17- 6891, 16-6865, AND 15-6842) {STRATEGIC PLAN NO. 6, 1B & 1G} - Public Works Agency RECOMMENDED ACTIONS: CITY COUNCIL AGENDA 8 SEPTEMBER 5, 2017 1.Authorize the City Manager and the Clerk of the Council to award and execute a construction contract to Harry H. Joh Construction, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $377,621.30, for the term beginning upon execution of the contract and ending upon project completion, for construction of the FY 2014-15, 2015-16, and 2016-17 Alley Improvement Program projects, subject to non-substantive changes approved by the City Manager and the City Attorney. 2.Approve the Project Cost Analysis for a total estimated project delivery cost of $472,028, which includes the contract base bid, administration, inspection, testing, and a $56,644 contingency. 3. Authorize the reallocation of $45,307 in unspent FY 2013-14 Gas Tax Funds and $114,162 in unspent FY 2014-15 Measure M2 Local Fairshare Funds from various completed projects to the Alley Improvement Program projects for FY 2014-15 (Project No. 15-6842, $77,097), FY 2015-16 (Project No. 16-6865, $24,830), and FY 2016-17 (Project No. 17-6891, $57,542). 23C. AWARD CONTRACT FOR CONSTRUCTION OF THORNTON PARK SECURITY LIGHTING (PROJECT 16-2655) {STRATEGIC PLAN NO. 6, 1B & 1G} - Public Works Agency; and Parks, Recreation and Community Services Agency RECOMMENDED ACTIONS: 1. Authorize the City Manager and the Clerk of the Council to award and execute a construction contract to California Professional Engineering, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $94,500, for the term beginning upon execution of the contract and ending upon project completion, for construction of the Thornton Park Security Lighting Project, subject to non-substantive changes approved by the City Manager and the City Attorney. 2. Approve the Project Cost Analysis for a total estimated project delivery cost of $127,575, which includes the contract base bid, administration, inspection, testing, and an $18,900 contingency. 23D. AWARD CONTRACT FOR CONSTRUCTION OF DOWNTOWN PARKING FACILITY IMPROVEMENTS LOCATED AT 310 NORTH BIRCH STREET (3RD/BIRCH PARKING STRUCTURE), 420 NORTH MAIN STREET (5TH/MAIN PARKING STRUCTURE), 300 EAST FIFTH STREET (5TH/SPURGEON PARKING STRUCTURE), AND 301 NORTH BUSH STREET (3RD/BUSH PARKING LOT) (PROJECT NOS. 16-1301, 16-1302, 16-1303, 16-1304) {STRATEGIC PLAN NOS. 6, 1G} - Public Works Agency RECOMMENDED ACTIONS: CITY COUNCIL AGENDA 9 SEPTEMBER 5, 2017 1. Reject all bids received on March 30, 2017, for construction of the Downtown Parking Facility Improvements project, due to changes in the scope of work. 2. Award a contract and authorize the City Manager and Clerk of the Council to execute a construction contract to USS Cal Builders, Inc., the lowest responsible bidder, in accordance with the base bid in the amount of $2,809,485, for the term beginning upon execution of the contract and ending upon project completion, for the Downtown Parking Facility Improvements project, subject to non- substantive changes approved by the City Manager and the City Attorney. 3. Approve the Project Cost Analysis for a total estimated construction delivery cost of $3,275,000, which includes the contract bid amount, administration, inspection and testing, and an authorized contingency of $345,515. AGREEMENTS 25A. APPROVE FIRST AMENDMENT TO THE AGREEMENT FOR INSTALLATION OF FLAGS IN DOWNTOWN TO PERMIT PREPAYMENT AND ASSOCIATED DISCOUNT {STRATEGIC PLAN NO. 3, 4A} {STRATEGIC PLAN NO. 3, 4A} - Community Development Agency RECOMMENDED ACTION: Approve an Amendment to the agreement with Exterior Products for installation of American flags in Downtown. (AGMT. No. 2017-XXX). 25B. APPROVE AN AMENDMENT TO AGREEMENT FOR KIOSK WARRANTY AND SOFTWARE SUPPORT SERVICES {STRATEGIC PLAN NO. 4, 1} - Finance and Management Services RECOMMENDED ACTION: Authorize the City Manager and Clerk of the Council to execute an amendment with C.E. Dean Enterprises, Inc. DBA as LD Systems for hardware warranty and software support services pertaining to the City’s Payment Kiosk for the period beginning September 1, 2017 through December 31, 2020, for an amount not to exceed $77,675, which includes a $25,000 contingency; along with a provision for a six-month extension (January 1, 2021 to June 30, 2021) exercisable by the City Manager and the City Attorney, in an amount not to exceed $3,550 subject to non-substantive changes approved by the City Manager and the City Attorney (AGMT. No. 2017-XXX). 25C. APPROVE FIRST AMENDED AGREEMENT FOR EMERGENCY TRANSPORTATION SERVICES (AMBULANCE SERVICES) {STRATEGIC PLAN NO. 1, 5} - Finance and Management Services RECOMMENDED ACTION: Authorize the City Manager and Clerk of the Council to execute an extension with CARE Ambulance Services, Inc. for the period beginning September 20, 2017 through June 30, 2018 for an amount not to exceed CITY COUNCIL AGENDA 10 SEPTEMBER 5, 2017 $2,725,000, with a provision for a six-month extension (July 1, 2018 to December 31, 2018) exercisable by the City Manager and the City Attorney, in an amount not to exceed $ 1,752,000 subject to non-substantive changes approved by the City Manager and City Attorney (AGMT. No. 2017-XXX). 25D. APPROVE AN AGREEMENT FOR POLICE DEPARTMENT JANITORIAL SERVICES {STRATEGIC PLAN NO. 1, 3} - Police Department RECOMMENDED ACTION: Authorize the City Manager and Clerk of the Council to execute a three-year agreement with Santa Fe Building Maintenance for the period of October 1, 2017 through September 30, 2020, in an amount not to exceed $1,637,289.84, which includes a $15,000 contingency, subject to non- substantive changes approved by the City Manager and City Attorney (AGMT. No. 2017-XXX). 25E. RECEIVE AND FILE EMPLOYEE HEALTH INSURANCE RATE RENEWALS FOR CALENDAR YEAR 2018 AND EMPLOYEE DENTAL, LIFE AND LONG-TERM DISABILITY, AND VISION INSURANCE FOR CALENDAR YEARS 2018-2019; APPROVE AN AGREEMENT FOR EMPLOYEE ASSISTANCE PLAN SERVICES AND FOR MANAGEMENT OF FLEX SPENDING ACCOUNTS AND RETIREE DENTAL BILLING SERVICES; AND, RECEIVE AND FILE CONTINUED AGREEMENT WITH ICMA-RC VANTAGECARE RETIREMENT HEALTH SAVINGS (RHS) PLAN {STRATEGIC PLAN NO. 7, 6} - Personnel Services Agency RECOMMENDED ACTIONS: 1.Receive and file rates for employee health insurance through CalPERS for calendar year 2018. 2.Receive and file rates for employee dental insurance with Delta Dental and MetLife, employee life and long-term disability insurance coverage through Aetna and employee vision insurance through EyeMed for the calendar years 2018 and 2019. 3.Authorize the City Manager and Clerk of Council to execute an agreement with REACH to provide employee assistance plan services from January 1, 2018 to December 31, 2020 at a monthly cost of $1.85 per full time employee and $1.25 per part-time employee, subject to non-substantive changes approved by the City Manager and City Attorney (AGMT. No. 2017-XXX). 4.Authorize the City Manager and Clerk of the Council to execute an agreement with TASC to provide employee flexible spending accounts, subject to non- substantive changes approved by the City Manager and City Attorney (AGMT. No. 2017-XXX). 5.Authorize the City Manager and Clerk of the Council to execute an agreement with TASC to provide Retiree Dental Billing services, effective April 1, 2017 CITY COUNCIL AGENDA 11 SEPTEMBER 5, 2017 subject to non-substantive changes approved by the City Manager and City Attorney (AGMT. No. 2017-XXX). 6.Receive and file continued agreement with ICMA-RC as the Plan Administrator of the VantageCare Retiree Health Savings Plan through December 31, 2018. MISCELLANEOUS - BUDGET 29A. DONATION AGREEMENT WITH ORGANIZATIONS TO SUPPORT COMMUNITY EVENTS AND PROGRAMS {STRATEGIC PLAN NO. 5, 4} – City Council RECOMMENDED ACTION: Authorize the City Manager and Clerk of the Council to execute agreements with various organizations in support of their community events and programs, subject to non-substantive changes approved by the City Manager and the City Attorney, as follows: 1.Heritage Museum of Orange County to support the Halloween Spooktacular, a free community event in celebration of Dia de Los Muertos, in the amount of $500 (Mayor Pulido); 2.Rainmaker Effect to support the Segerstrom High School Football Team with on-going services, in the amount of $2,500 (Councilmember Tinajero); 3.Heritage Museum of Orange County to support the Halloween Spooktacular, a free community event in celebration of Dia de Los Muertos, in the amount of $500 (Councilmember Tinajero). **END OF CONSENT CALENDAR** ADMINISTER OATH OF OFFICE TO THE NEWLY APPOINTED COMMISSIONERS. BUSINESS CALENDAR PUBLIC HEARINGS 75A. PUBLIC HEARING – ZONING ORDINANCE AMENDMENT NO. 2016-03 TO AMEND CERTAIN SECTIONS OF CHAPTER 41 OF THE SANTA ANA MUNICIPAL CODE – CITY OF SANTA ANA, APPLICANT {STRATEGIC PLAN NO. 3, 2} - Planning and Building Agency CITY COUNCIL AGENDA 12 SEPTEMBER 5, 2017 Consideration of matter continued from the April 18, 2017 City Council meeting by a vote of 5-0 (Sarmiento and Tinajero absent). Legal Notice published in the Orange County Reporter August 25, 2017. RECOMMENDED ACTION: Place ordinance on first reading and authorize publication of title. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA AMENDING VARIOUS SECTIONS OF CHAPTER 41 OF THE SANTA ANA MUNICIPAL CODE INCLUDING SECTION 41-198.13 (WIRELESS FACILITIES), SECTION 41-246 (R-2/TWO-FAMILY RESIDENCE), SECTION 41-593.4 AND 41- 593.5 (SPECIFIC DEVELOPMENT/SD SITE PLAN REVIEW), SECTION 41-638.1 (MINOR EXCEPTION), SECTION 41-639 (PLANNING COMMISSION TO MAKE FINDINGS OF FACT), SECTION 41-642 (REVIEW OF DECISION OF PLANNING COMMISSION BY CITY COUNCIL; HEARING), SECTION 41-645 (APPEALS FROM DECISIONS OF PLANNING COMMISSION AND/OR ZONING ADMINISTRATOR-GENERALLY), SECTIONS 41-668 AND 41-669 (DEVELOPMENT PROJECT APPROVAL), AND SECTIONS 41-1309, 41-1309.1, 41- 1346, 41-1375 AND 41-1411 (VARIOUS PARKING STANDARDS) 75B. PUBLIC HEARING - ADOPT AN ORDINANCE FOR THE REGISTRATION OF ABANDONED AND DEFAULTED RESIDENTIAL/COMMERCIAL PROPERTY AND ADOPT A RESOLUTION TO ADD THE $480 FEE FOR SERVICES IN THE FISCAL YEAR 2017/18 MISCELLANEOUS FEE SCHEDULE {STRATEGIC PLAN NO. 5, 4} - Planning and Building Agency Legal Notice published in the Orange County Reporter August 25, 2017 and September 1, 2017. RECOMMENDED ACTION: Continue consideration of matter to the September 19, 2017 Council Meeting per staff’s request. 75C. PUBLIC HEARING - ADOPT AN ORDINANCE TO REGULATE MOBILE FOOD VENDING VEHICLES AND DIRECT STAFF TO DEVELOP AN ELECTRICAL POWER OPTIONS PROGRAM FOR MOBILE VENDORS {STRATEGIC PLAN NO 5, 4} - Planning and Building Agency Legal Notice published in the Orange County Reporter on August 25, 2017; in the Orange County Register on August 26, 2017; in La Opinion on August 29, 2017; and notices mailed on August 27, 2017. RECOMMENDED ACTIONS: 1.Place ordinance on first reading and authorize publication of title. CITY COUNCIL AGENDA 13 SEPTEMBER 5, 2017 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ADOPTING THE NEW FOOD VENDING VEHICLE ORDINANCE IN CHAPTER 36 OF THE SANTA ANA MUNICIPAL CODE 2.Direct staff to return with a program to provide mobile vendors electrical power options upon purchase of street lights. HOUSING AUTHORITY MEETING (Blue Agenda) COMMENTS PUBLIC COMMENTS (If not considered by the Chair at an earlier time. Please refer to Basic City Council Meeting Information page for details). 90A. CITY MANAGER’S COMMENTS 90B. CITY COUNCILMEMBER COMMENTS 1.AB1234 DISCLOSURE - This is the time for members of the Council to provide a brief oral report on any conference, meeting or travel paid for by the City. If more than one Councilmember attended the same event, the Mayor may designate one attendee to give the report.  August 24-27, 2017 - Councilmember Tinajero – National Speech and Debate Conference (NSDA), Denver, CO  August 30, 2017 - Mayor Pulido – Legislative Advocacy Meetings, Sacramento, CA 2.ORAL REPORTS - REGIONAL BOARDS ADJOURNMENT - The next meeting of the City Council is scheduled for Tuesday, September 19, 2017 at 5:00 p.m. for the Closed Session Meeting immediately followed by the Regular Open Business Meeting at 5:45 p.m. in the Council Chamber, 22 Civic Center Plaza, Santa Ana, California. FUTURE AGENDA ITEMS •Community Engagement Program • Labor Contracts CITY COUNCIL AGENDA 14 SEPTEMBER 5, 2017