HomeMy WebLinkAbout22A - SPEC - CONTRACT ROCK SAND AND GRAVELREQUEST FOR
COUNCIL ACTION
,CITY COUNCIL MEETING DATE:
SEPTEMBER 19, 2017
TITLE:
AWARD A PURCHASE ORDER
CONTRACT AWARD TO WEST COAST
SAND & GRAVEL, INC., FOR ROCK,
SAND, AND GRAVEL
(SPEC. NO. 17-085)
(STAT IC PLAN NO. 6 1C)
CRY MANAGE
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
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❑ As Recommended
❑ As Amended
❑ Ordinance on 1s` Reading
❑ Ordinance on 2n' Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Award a purchase order contract to West Coast Sand & Gravel, Inc., for rock, sand, and gravel for a
one-year period beginning October 1, 2017, and expiring September 30, 2018, with provisions for
three one-year renewals exercisable by the City Manager, in an annual aggregate amount not to
exceed $78,000, subject to nonsubstantive changes approved by the City Manager and City
Attorney.
The Public Works Agency performs maintenance and repair on the City's streets. To perform these
duties, the agency requires an assortment of road materials, including rock, sand, and gravel. These
base materials are used when repairing any asphalted surface. The contract for rock, sand, and
gravel is designed to provide quality product at significant savings based on quantity pricing. These
base materials are purchased through Central Stores and stocked at the City Yard to ensure they
are available when required.
The notice inviting bids was advertised on July 31, 2017, on the City's online bid management and
publication system. A summary of the bid invitations and bids received is as follows:
273 Vendors were notified
2 Santa Ana Vendors were notified
17 Vendors downloaded the bid packet
5 Bids received
0 Bids received from Santa Ana vendors
Bids received were opened on August 21, 2017, and evaluated (Exhibit 1). The lowest bid was
received from West Coast Sand & Gravel, Inc., and is responsive to the specifications and meets
the City's requirements. The annual amount is based on staffs projection for the next year.
22A-1
Contract Award for Rock, Sand, and Gravel
September 19, 2017
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community Facilities
& Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy C (invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard).
FISCAL IMPACT
Funds in the amount of $78,000 are available in FY 2017-18 the Sanitary Sewer Service account
(05617640-63001 — 50%) and in the Water Systems Maintenance account (06017641-63001 — 50%).
Subsequent funding in the amount of $78,000 will be budgeted and made available in FY 2018-19,
2019-20, and 2020-21.
Fred Mousavipour
Executive Director
Public Works Agency
FM/SM
Exhibit: 1. Abstract of Bids
APPROVED AS TO FUNDS AND ACCOUNTS:
i
Francisco Gutierrez
Executive Director 11114
Finance & Management Services Agency
22A-2
ABSTRACT OF BIDS
ROCK SAND AND GRAVEL (17-085)
FST Sand & Gravel, Inc.
Harris Transfer Inc.
P.T.I. Sand & Gravel, Inc.
Robert R. Ford Trucking, Inc.
West Coast Sand & Gravel, Inc
LOCATION TOTAL
Corona $85,534.11
Grand Terrace $95,849.01
Corona $86,019.52
Chino $88,920.69
Buena Park $77,951.74
EXHIBIT 1
22A-3
22A-4