HomeMy WebLinkAbout22B - SPEC - PO CISCO NETWORK EQUIPREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 19, 2017
TITLE:
AWARD PURCHASE ORDER TO
NIC PARTNERS, INC. FOR CISCO
NETWORK EQUIPMENT
(SPEC. NO. 17-091)
(STRATEGIC PLAN NO. 6,1)
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
9_ JJ-0617PIC
❑ As Recommended
❑ As Amended
❑ Ordinance on 1''Reading
❑ Ordinance on 2ndReading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Authorize a one-time purchase and payment of purchase order to NIC Partners, Inc. for
the purchase of Cisco network equipment in the total amount of $578,000, subject to non -
substantive changes approved by the City Manager and City Attorney.
2. Reject the bid from Charity IT as nonresponsive.
DISCUSSION
The City's computing environment (i.e. technology hardware, software and services) is critically
dependent on the underlying network infrastructure. This complex set of equipment connects
technology devices, application systems and services together. The City's network serves the
business operations of all agencies and departments providing connectivity between every City
location. In addition, the network connects the City to the internet and external entities.
A critical piece of equipment within the citywide network is the network switches. The City
network -switching core performs as a switching computer used on the main connection links
(backbone) of the City Hall portion of the City network. This switching computer is very powerful
and is specialized to transfer large data volumes over the information highway. The present City
Hall core switch supports over 300 server class computers, which host critical computing
functions including the Infor financial system and the payroll system.
The current
switches supporting the entire City are over ten
years old
and are in need of
replacement.
The replacement of these
components has been
deferred
over the years; thus,
tripling the
manufacturer's useful life
expectancy and are now past
their end -of -life and
2213-1
Contract Award for Cisco Network Equipment
September 19, 2017
Page 2
manufacturer's support period. Neither replacement parts nor support for this equipment is
available from the manufacturer. It is vital to upgrade the infrastructure making the network more
resilient, faster, reliable and secure while ensuring the integrity of the network for the coming
years. This particular network equipment connects user computers in City Hall, the Ross Annex,
Council Chambers and 24 remote locations including: Recreation Centers, Library's, Police
Department and the Jail back to the City's core services and Internet. This purchase will resolve
end -of -life obsolescence and provide enhanced network capabilities.
The notice inviting bids was advertised on August 8, 2017 and offers were solicited. A summary
of the bid invitations and bids received is as follows:
309 Vendors were notified
32 Vendors downloaded the bid
0 Bids received from a Santa Ana vendor
8 Bids received
Bids were received and opened on August 21, 2017. The bid received from NIC Partners, Inc. is
responsive to the specifications and meets the City's requirements.
STRATEGIC PLAN ALIGNMENT
Approval of these item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets).
FISCAL IMPACT
Council Special Projects —
Network -Outdated Equipment
Jac Ciulla
Chi f Technology Innovations Officer
Information Technology Department
Exhibit: 1. Abstract of Bids
0501
Fiscal Year Amount
7-18 $578,000
APPROVED AS TO FUNDS AND ACCOUNTS:
Francist,o Gutierrez pp
Executive Director
Finance and Management Services Agency
228-2
ABSTRACT OF BIDS
CONTRACT AWARD FOR CISCO NETWORK EQUIPMENT (17-091)
VENDOR
NIC Partners Inc.
OzNet Systems Inc.
AAA Network Solutions
LOCATION
Ranch Cucamonga, CA
Altadena, CA
Buena Park, CA
OFFER
$577,962.86
$598,169.76
$624,862.53
VENDOR NetXperts Aprisa Technology Llc Tec -Refresh, Inc.
LOCATION Walnut Creek, CA Rosyln, NY
OFFER $655,350.35 $659,900.12
VENDOR Howard Industries Inc. 'Charity IT
LOCATION Ellisville, MS
OFFER $925,540.
'Nonresponsive: Charity IT bid is incomplete
Long Beach, CA
$392,263
EXHIBIT 1
22B-3
Ontario, CA
$707,402.80
22B-4