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Home My WebLink About29A - AGMT - DONATION COMM EVENT AND PROGRAMREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: SEPTEMBER 19, 2017 TITLE: DONATION AGREEMENT WITH ORGANIZATIONS TO SUPPORT COMMUNITY EVENTS AND PROGRAMS {STRATEGIC PLAN NO. 5.41 RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute agreements with various organizations in support of their community events and programs, subject to nonsubstantive changes approved by the City Manager and the City Attorney, as follows: a. Charitable Ventures of Orange County to support the National Senior Citizen Day to celebrate Santa Ana seniors and culture, in the amount of $1,000 (Councilmember Villegas); b. Charitable Ventures of Orange County to support the Artesia Pilar Neighborhood Association in restoring five murals on Civic Center Street with the assistance of local artists, in the amount of $500 (Councilmember Villegas); c. Roadrunner Football Boosters to support the Saddleback High School Football Team with on-going services, in the amount of $2,500 (Councilmember Tinajero). 2. Approve a donation to the Madison Park Neighborhood Association to support the Walk-a- Thon and Resource Fair, in the amount of $733.62 in City services credit (Councilmember Sarmiento). On August 4, 2015, City Council adopted Resolution 2015-042, establishing a City Special Event Sponsorship Policy and Guidelines for Disbursement of Discretionary Funds. This resolution and policy outlines the eligibility criteria for neighborhood associations and eligible non-profit entities for consideration of City Council sponsorship. 29A-1 Donation Agreement with Organizations to Support Community Events and Programs September 19, 2017 Page 2 In accordance with this policy, each Councilmember is allowed to appropriate up to $10,000 per fiscal year to support eligible organizations, including neighborhood associations and non-profit organizations. Eligible organizations that are not tax exempt under section 501(c)3 of the Internal Revenue Code are eligible for in-kind funding for City Services. The donation agreements listed above are in response to the Donation Requests (Exhibits 1-4) submitted by various community organizations or neighborhood associations to the specific Councilmembers, seeking sponsorship for community events and/or programs. The Councilmembers, respectively, reviewed and agreed to sponsoring the programs or events through the Special Event Sponsorship funds. Upon approval by City Council, the respective donation agreements (Exhibit 5-7) will be executed. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #5 - Community Health, Livability, Engagement & Sustainability, Objective #4 (support neighborhood vitality and livability). FISCAL IMPACT Funds to support the City Council Sponsorship Policy are available in the Fiscal Year 2017-18 General Non -Departmental account (01105015-62300) as appropriate from each of the following Councilmember's appropriated amounts for Fiscal Year 2017-18: Councilmember Villegas $ 1,500.00 Councilmember Tinajero $ 2,500.00 Councilmember Sarmiento $ 733.62 AS TO FUNDS AND ACCOUNTS: Executive Director 'VA Finance and Management Services Agency EXHIBITS: 1-4. Donation Request Forms 5-7. Donation Agreements 29A-2 City of Santa Ana City Manager's Office - M-31 Center 20 Civic Plaza Donation Request P.O. Box 1988 Santa Ana, CA 92702 - (714) 647-5200 • s a _—`-----'_-----_�-_---_'-`---^-IT121e] Mame: _ (Tish Leon I President of 0=M= Neor" Ps 'ghtsocieGon i-� TA1 ddreas: J1700 W. 3rd St A208 Fity,state zip: Santa Ana 92701 -~•4�-_-�_ --------.__._._ -h�one: lip --1�7--1-4-4-0-1-8-3-1-2 i Fmau: �lety.leon1951@gmail.com no .. rName: Charitable Ventures of Grange County Tax -Exempt Status: Is your organization a non-profit or public tax-exempt organization as (- .Select One: ,defined under Section 501(c)(3) of the Internal Revenue Code? i - Z Yes FTN, If No, you will only quality fora credit for City -elated costs for your request (i.e. permit fees, r`—"`--" staff time, rental rates for facilities or equipment, etc.). Costs for City services vary and if f Yes, `-"-""`-'-"`""'_i I. 20-8756666 approved, credit may or may not cover full cost of requested City services. ax to g: Sfs o •. City Services Credit Amount Requested: i Date Needed. 49/15/2017 YdayodCouncilmem6er.I VI))egaS Direct Payment Amount r1 000-1 ��Requested� r I � �_____ /Event Date: 10/1 /2017 - Event Time: l - I 49-1 /Event Location: I Birch Park (Address, City.. State, Zip { 424 W. 3rd. st, SA 92701 � - IIIIrNationalSenior Citizen Day -----�-------------_�----_-- Description of 1 --_-------_--I To celebrate the Seniors of SA & Senior cultural event. IEventl Purpose: We will need the stage and audio equipment for performers This well be geared for seniors, but everyone is invited to the event Community Benefit: There will be informational booths, performances by seniors, food truck (Applicant Signature: I r-+ - ---�.---. I ate: -- 48/28/2017 Mail: City Manager's Office -M-31 Email: donationrequest@santaana.org i 20 Civic Canter Plaza I Fax (714) 647.6994 P.O. Box 1988 Santa Ana, CA 92702 -__ T-^ «—_-- --- -- -- - ------_,__-� _ - _ �—SDR Donation Re uest #: l R feren<e a on au related aAve Council Meeting Date: SEPTEMBER 19, 2017 Eligibility Met: j YES I NO YES ! Approved Amount: - $1,000' City Manager Signature j Date: i- Revised 01105/2017 MO? a c+ City Manager's Office – M-31 Clty of Santa Ana 20 Civic Center Plaza Donation Request P.O. Box 1988 Santa Ana, CA 92702 (714) 647-5200 Name: I Ruby Woo itle: Chair Address: 12234 N Pacific Avenue Fc, -Z, state, zip: I Santa Ana CA. 92706 Phone: 714-835-8925 Email: WOOruby@yahoo.com Fax: Name: Artesia -Pilar neighborhood association /C- harita.b.le. Ventures OC Tax -Exempt Status: Is your organization a non-profit or public tax-exempt organization as 'Select One: defined under Section 501(cx3) of the Internal Revenue Code? Yes ❑ No --_- Costs - Y vary I1 Yesr_____ If No, you will only qualify for a credit for City -related costs for your request (i.e. permit fees, staff time, rental rates for facilities or equipment, etc.). Coss for Cit services va and if 756660 approved, credit may or may not cover full cost of requested Cit services. ax ID #: Y YY —_ Mail: City Manager's Office–M-31 Email: donationrequest@santa-ana.org 20 Civic Center Plaza Fax: (714) 647-6954 P.O. Box 1988 Santa Ana, CA 92702 City Sorvices Credit I¢ Date Needed: OCtOber 27 MayorlCouncilmemher. Villegas mount Requested: I' Eligibility Met: Direct Payment AmountSCJ00 Event Date: Nov. 2017 Event Time: TBD Requested: City Manager Signature: ntLocatiom F EI Salvador Park Community Center and mural location on Civic Center St. ess, City, state, zip will be used to organize the Artesia -Pilar community to restore the 5 murals on Civic Description of Eventl Purpose: FFns er St. The goal is to restore all 5 murals so they can last another 25 years with the help of ommunity. established a committee of neighborhood leaders, Santa Ana artists, and even 3 of the original Community Benefit: F4�a who are working together to find consensus and build community involvement to take ownership rals. Applicant Signature: /CG7,tl (�L/96 Data: 08/25/2017 Mail: City Manager's Office–M-31 Email: donationrequest@santa-ana.org 20 Civic Center Plaza Fax: (714) 647-6954 P.O. Box 1988 Santa Ana, CA 92702 Donation Request#: Reference t on Requ strelated OPVs DR Council Meetin Date: g SEPTEMBER 19, 2017 Eligibility Met: YES I NO YES Approved Amount: $500 City Manager Signature: Date: City Manager's Offrce— M-31 Clty of Santa Tina 20 Civic Center Plaza Donation Re uest P.O. Box 1988 Q Santa Ana, CA 92702 a (714) 647.5200 Contact, Informatiorr Name: —'John Herpy lue: President Address: 18632 Masters Drive, Suite 1000 City, state, zip: I Huntington Beach — IPhon� e: 1562.221.7145 Email: ijherpy@ix.netcom.com Fa s .. Name: Roadrunner Football Boosters Tax -Exempt Status: Is your organization a non-profit or public tax-exempt organization as I Select One: Yes No ❑ defined under Section 501(c)(3) of the Internal Revenue Code? If No, you will only qualify for a credit for City-ralated costs for yourrequest (i.e. permit fees, staff time, rental rates forfacilitles orequipment, etc.).Costs for City services vary andif Yes, if 147_3090546 approved, credit may or may not cover full cost of requested City services. Tax ID 9: 1• City Services CreditDate Fall MyorlCnemember. Tnajero !Amount Requested: IS Direct Payment Amount - 52500.00 Event Date: I Fall 2017 Event Time: Requested: i I Event Location: Saddleback High School, 2802 South Flower St, Santa Ana, CA 92707 Address, City, Stare, Zip Saddleback High School Varsity Football Team support. Description of Event I Purpose: PROVIDING SUPPORT FOR ON-GOING SERVICES TO THE SADDLEBACK HIGH Community Benefit: SCHOOL FOOTBALL TEAM, WHICH PROMOTES HEALTH, FITNESS, AND ACADEMICS. j _ Applicant Signature: ' ! ,;Date: 1 09/05/2017 .-i__ _ Mail: City Manager's Ofrice—M-31 Email: donationrequest@santa•ana.org j 20 Civic Center Plaza Fax: (714) 647-6954 I P.O. Box 1988 Santa Ana, CA 92702 ea Donation Request #. DR- Council Meeting Date: SEPTEMBER 19, 2017 L Rrfer enee=ar., 11 rel.,ted �P V-5 Eligibility Met: YES I NO YES Approved Amount: $2,500 City Manager Signature: Date: X BIT Revised 01/0512017 .`t City of Santa Ana Donation Request w Contact•information -" - - City Manager's Office — M-31 20 Civic Center Plaza P.O. Box 1988 Santa Ana, CA 92702 (714) 647.5200 Name: Ramona Alvarez iti,: MPNA President adrass: 1441 Orange Ave Pity, State, Santa Ana Phone: (714)760 5693 Email- alvarezramona08@yahoo.com Fax: Requested: r IName: IMadison Park Neighborhood Association I Tax -Exempt Status: Is your organization a non-profit or public tax-exempt organization aslect SeOne: MayorlCoul ncilmember: Sarmiento Yes ❑ No defined under Section 501(c)(3) of the Internal Revenue Code? _ Approved Amount: .1 Direct Payment Amount s733.62 Event Date: 09/30/17 Event Time: Earp—IZnm Requested: r if No, you will only qualify for a credit for City -related costs for yourrequest (i.e. permit fees, staff time, rentalcredit ratemay for facilities over equipment, for Citys'vary and if If Yes, EIN-80-0201690 freq este vices. approved, credit mayor may not cover full cost of requested City services. ax ID #: : City Services Credit $ 733.62 Date Needed: O9/3O/17 MayorlCoul ncilmember: Sarmiento ount Re uested: Eligibility Met: _ Approved Amount: .1 Direct Payment Amount s733.62 Event Date: 09/30/17 Event Time: Earp—IZnm Requested: r Exhibit 4 Date: Event Location:1528 S Standard Ave Santa Ana, CA Address, City, State, Zip The Walk-a-Thon & Resource Fair is organized by volunteers and provides Santa Ana residents with Description of the resources and support they need to build a healthy community. Each year close to 50 agencies & Event/ Purpose: businesses offer free services & information on health, youth programs, & education and much more. The Walk-a-Thon provides the Madison Park residents with free informations about youth programs, Community Benefit: health, education, job training as well as free medical services and resources. The event also showcases various cultural performances in an effort to promote diversity in the community. Applicant Signature: 109/08/17 Mail: City Manager's Office—M-31 Email: donationrequest@santa-ana.org 20 Civic Center Plaza Fax: (714) 647-6954 P.O. Box 1988 Santa Ana, CA 92702 Revised 0110512017 Donation Request #: Reference q on all related OPVs DR Council Meeting Date: Eligibility Met: YES I NO Approved Amount: City Manager Signature: Exhibit 4 Date: Revised 0110512017 CITY OF SANTA ANA DONATION AGREEMENT WITH CHARITABLE VENTURES OF ORANGE COUNTY 1. PARTIES AND DATE This Donation Agreement ("Agreement") is entered into on SEPTEMBER 19, 2017 by and between the City of Santa Ana, a municipal corporation ("City") and CHARITABLE VENTURES OF ORANGE COUNTY (FISCAL SPONSOR FOR DOWNTOWN NEIGHBORHOOD ASSOCIATION), a California 501(c) 3 NON-PROFIT ORGANIZATION ("Recipient"). City and Recipient are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement. 2. RECITALS 2.1 Community Benefit. The City wishes to provide Recipient with funding to assist Recipient in HOSTING A NATIONAL SENIOR CITIZEN DAY EVENT TO CELEBRATE THE SENIORS IN SANTA ANA ON OCTOBER 1, 2017 AT BIRCH PARK ("Community Benefit"). The Parties wish to enter into this Agreement to establish the terms and conditions under which the City will provide funding. 2.2 Public PMose. The City, by recommendation of COUNCILMEMBER VILLEGAS, believes there is a public purpose in supporting the Community Benefit because it PROVIDES THE SENIOR CITIZENS AN OPPORTUNITY TO PERFORM, DISPLAY ART & CULTURE, PROVIDE INFORMATION RESOURCES, AND BRING POSITIVITY TO THE COMMUNITY. The foregoing is a general description of the public purpose, and is not necessarily the only public purpose to be gained from the Community Benefit. 3. TEwvis AND CONDITIONS 3.1 Use of Funds. The City has chosen to provide Recipient with a one-time payment of ONE THOUSAND DOLLARS ($1,000), because the City has determined that there is a public purpose to be served in supporting the Community Benefit. In executing this Agreement and receiving the funds, Recipient agrees to use the funds only for the purpose described and subject to the terms and conditions provided for in this Agreement. Should Recipient fail to use the funds for such purpose or otherwise comply fully with the terms of this Agreement, City shall have the right to terminate this Agreement and demand the return of the funds pursuant to Section 3.2 below. 3.2 Term; Termination of Agreement. This Agreement shall take effect on the date first above written and remain in effect through Recipient's full expenditure of the funds. The City has the right to terminate this Agreement upon one day's notice, with or without cause. Should the City terminate this Agreement, it shall also have the right to demand the immediate return of all funds provided to Recipient pursuant to this Agreement, as well as interest at the rate of ten percent (10%) per annum. Notwithstanding the foregoing, the indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. EXHIBIT 5 29A-7 CITY OF SANTA ANA m Attest: 0 Cynthia J. Kurtz Interim City Manager Maria D. Huizar Clerk of the Council Approved as to Form: Sonia R. Carvalho City Attorney By:vdc h'y, f,1" i/L hn M. Funk Assistant City Attorney CHARITABLE VENTURES OF ORANGE COUNTY, a 501(c) 3 NON-PROFIT ORGANIZATION By: Signature Name Title EXHIBIT 5 29A-8 CITY OF SANTA ANA DONATION AGREEMENT WITH CHARITABLE VENTURES OF ORANGE COUNTY 1. PARTIES AND DATE This Donation Agreement ("Agreement") is entered into on SEPTEMBER 19, 2017 by and between the City of Santa Ana, a municipal corporation ("City") and CHARITABLE VENTURES OF ORANGE COUNTY (FISCAL SPONSOR FOR ARTESIA PILAR NEIGHBORHOOD ASSOCIATION), a California 501(c) 3 NON-PROFIT ORGANIZATION ("Recipient"). City and Recipient are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement. 2. RECITALS 2.1 Community Benefit. The City wishes to provide Recipient with funding to assist Recipient in RESTORING FIVE MURALS ON CIVIC CENTER STREET THAT PROMOTE COMMUNITY CULTURE AND PRIDE ("Community Benefit"). The Parties wish to enter into this Agreement to establish the terms. and conditions under which the City will provide funding. 2.2 Public Purpose, The City, by recommendation of COUNCILMEMBER VILLEGAS, believes there is a public purpose in supporting the Community Benefit because it PROVIDES AN OPPORTUNITY FOR LOCAL ARTIST TO RESTORE FIVE MURALS THAT REFLECT CULTURE AND COMMUNITY WITHIN THE ARTESIA PILAR NEIGHBORHOOD. The foregoing is a general description of the public purpose, and is not necessarily the only public purpose to be gained from the Community Benefit. 3. TERMS AND CONDITIONS 3.1 Use of Finds. The City has chosen to provide Recipient with a one-time payment of FIVE HUNDRED DOLLARS (S500), because the City has determined that there is a public purpose to be served in supporting the Community Benefit. In executing this Agreement and receiving the funds, Recipient agrees to use the funds only for the purpose described and subject to the terms and conditions provided for in this Agreement. Should Recipient fail to use the funds for such purpose or otherwise comply fully with the terns of this Agreement, City shall have the right to terminate this Agreement and demand the return of the funds pursuant to Section 3.2 below. 3.2 Term: Termination of Agreement. This Agreement shall take effect on the date first above written and remain in effect through Recipient's full expenditure of the funds. The City has the right to terminate this Agreement upon one day's notice, with or without cause. Should the City terminate this Agreement, it shall also have the right to demand the immediate return of all funds provided to Recipient pursuant to this Agreement, as well as interest at the rate of ten percent (10%) per annum. Notwithstanding the foregoing, the indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. EXHIBIT 6 29A-9 CITY OF SANTA ANA By: Cynthia J. Kurtz Interim City Manager Attest: to Maria D. Huizar Clerk of the Council Approved as to Form: Sonia R. Carvalho City Attorney o By: Ud4 N• M. Funk Assistant City Attorney CHARITABLE VENTURES OF ORANGE COUNTY, a 501(c) 3 NON-PROFIT ORGANIZATION By: Signature Name Title EXHIBIT 6 29A-10 CITY OF SANTA ANA DONATION AGREEMENT WITH ROADRUNNER FOOTBALL BOOSTERS 1. PARTIES AND DATE This Donation Agreement ("Agreement") is entered into on SEPTEMBER 19, 2017 by and between the City of Santa Ana, a municipal corporation ("City") and ROADRUNNER FOOTBALL BOOSTERS, a California 501(c) 3 NON-PROFIT ORGANIZATION ("Recipient"). City and Recipient are sometimes individually referred to as "Party" and collectively as "Parties" in this Agreement. 2. RECITALS 2.1 Community Benefit. The City wishes to provide Recipient with funding to assist Recipient in PROVIDING SUPPORT FOR ON-GOING SERVICES TO THE SADDLEBACK HIGH SCHOOL FOOTBALL TEAM, WHICH PROMOTES HEALTH, FITNESS, AND ACADEMICS. ("Community Benefit"). The Parties wish to enter into this Agreement to establish the terms. and conditions under which the City will provide funding. 2.2 Public Purpose. The City, by recommendation of COUNCILMEMBER TINAJERO, believes there is a public purpose in supporting the Community Benefit because it will provide YOUTH AND FAMILIES WITH A SENSE OF COMMUNITY PRIDE, FITNESS, HEALTH. The foregoing is a general description of the public purpose, and is not necessarily the only public purpose to be gained from the Community Benefit. 3. TERdI3 AND CONDITIONS 3.1 Use of Funds. The City has chosen to provide Recipient with a one-time payment of TWO THOUSAND FIVE HUNDRED DOLLARS ($2,500), because the City has determined that there is a public purpose to be served in supporting the Community Benefit. In executing this Agreement and receiving the funds, Recipient agrees to use the funds only for the purpose described and subject to the terms and conditions provided for in this Agreement. Should Recipient fail to use the funds for such purpose or otherwise comply fully with the terms of this Agreement, City shall have the right to terminate this Agreement and demand the return of the funds pursuant to Section 3.2 below. 3.2 Term; Termination of Agreement. This Agreement shall take effect on the date first above written and remain in effect through Recipient's fall expenditure of the funds. The City has the right to terminate this Agreement upon one day's notice, with or without cause. Should the City terminate this Agreement, it shall also have the right to demand the immediate return of all funds provided to Recipient pursuant to this Agreement, as well as interest at the rate of ten percent (10%) per annum. Notwithstanding the foregoing, the indemnification provisions of this Agreement shall survive any expiration or termination of this Agreement. EXHIBIT 7 29A-11 CITY OF SANTA ANA M Attest: Cynthia J. Kurtz Interim City Manager Maria D. Huizar Clerk of the Council Approved as to Form: Sonia R. Carvalho City Attorney By: hn M. Funk Assistant City Attorney ROADRUNNER FOOTBALL BOOSTERS, a 501(c) 3 NON-PROFIT ORGANIZATION By: Signature Name Title EXHIBIT 29A-1