HomeMy WebLinkAbout65A - AMENDMENT 7 YR CIPREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
SEPTEMBER 19, 2017
TITLE:
APPROVE AN AMENDMENT TO FISCAL
YEAR 2017/18 SEVEN-YEAR CIP TO
INCLUDE PARK PROJECTS IN THE
AMOUNT OF $2 MILLION FROM
COMMUNITY DEVELOPMENT BLOCK
GRANT FUNDS
{STRATEGIC PLAN NO4MANA 54A
INTE CITY
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1� Reading
❑ Ordinance on od Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Approve an amendment to the Fiscal Year 2017/18 Seven -Year Capital Improvement Program to
include the following park projects in the amount of $2,000,000 from Community Development
Block Grant funds:
• Centennial Park security lighting in the amount of $450,000
• Centennial Park walkway improvements in the amount of $430,000
• Thornton Park parking lot renovation in the amount of $220,000
• Birch Park fence installation in the amount of $120,000
• Santa Ana Senior Center HVAC system upgrade in the amount of $70,000
• Saddleback View Park security lighting in the amount of $200,000
• Madison, Windsor, Jerome, Chepa's, Santa Anita, and Memorial Parks security cameras in
the amount of $510,000
YOUTH EDUCATION AND COMMUNITY SERVICES COUNCIL COMMITTEE
On June 24, 2017, the projects proposed for funding by the Bristol sale were presented and
discussed at the Youth, Education & Community Services City Council Committee. The
committee concurred with moving the projects forward for City Council consideration. A list of
each project is included in Exhibit 1.
DISCUSSION
On October 20, 2015, the City Council authorized the sale of Community Development Block
Grant (CDBG) real property located at 1232 S Bristol Street in the amount of $2,000,000 for
private development. The City received the $2,000,000 from the sale of the property in May 2017,
65A-1
Use of CDBG Funds for Park Projects
September 19, 2017
Page 2
at the close of escrow, once building permits for the development were approved. These funds
must be used for projects that meet federal CDBG eligibility requirements.
Staff reviewed priority projects and recommends programing the funds to the CDBG eligible
projects listed in Exhibit 1. With limited funding and resources available, the Parks Recreation
and Community Services Agency has criteria to identify and prioritize projects. The criteria, in
order of priority, incudes: 1) safety, 2) deferred maintenance, and 3) opportunities to add park
recreational open space. Park projects are usually funded by grants and CDBG funds. These
funds are leveraged by park acquisition and development funds, and cell tower revenue.
An earlier list of CDBG eligible projects also included a skate park. Due to the cost and need for
security cameras, it was not possible to fund the full list of possible projects. In following the
established criteria referenced above, staff recommends the cameras be approved. Staff will
continue to seek funding for a skate park to be added as resources become available.
The use of CDBG funds for the projects requires a Substantial Amendment to the City of Santa
Ana Annual Action Plan, a 30 -day public comment period, a public hearing, and City Council
approval. The following is a tentative timeline of the approval process for the projects:
TIME FRAME
ACTION
Commencement of Annual Action Plan Substantial Amendment
October 7, 2017
30 -day Public Comment Period
Public Hearing for Substantial Amendment at
October 25, 2017
Community Redevelopment and Housing Commission CRHC
Substantial Amendment to City Council for Consideration and
November 7, 2017
Approval
Approval of a Substantial Amendment will be the final step needed to initiate the projects.
AUGUST 19, 2017 CITY COUNCIL MEETING
At the August 19, 2017 City Council Meeting, the City Council provided staff direction to continue
the item for 30 days and provide additional information related to the security cameras proposed
to be installed at the various parks. Attached is supplemental information related to the security
cameras (Exhibit 3).
City staff also reviewed the skate park concept and plans have been made to add skate
recreational elements to the two new park sites located at Sixth Street/Lacy Street and Raitt
Street/Myrtle Street. Acquisition and Development Park Fees in the amount of $200,000 have
been identified for this purpose. Additionally, outreach efforts will be begin in October to the
residents around the recently acquired Standard Avenue/McFadden site to research the desired
uses for that park including a potential skate park, similar in size to the skate park located at
Centennial Park at an estimated cost of $1.5 million. If this site does not work for a skate park,
65A-2
Use of CDBG Funds for Park Projects
September 19, 2017
Page 3
staff will look at another option. Available funding sources for a skate park include CDBG,
Acquisition and Development Park Fees, grant funding, and cell tower fees.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal # 5 Community Health, Livability, Engagement'
Sustainability, Objective # 4 (Support neighborhood vitality and livability), Strategy A (Support the
design and construction of parks to provide increased open space and opportunities for
recreation throughout the City, construct the Roosevelt Walker Park and Community Center, and
develop concepts and proposals for the Library Park in the Civic Center and Centennial Santa
Ana River Eco -Park).
FISCAL IMPACT
On October 20, 2015, the City Council approved an appropriation adjustment recognizing
$2,000,000 in Community Development Block Grant program income for FY 2015-16 from sale of
City owned property located at 1232 and 1244 South Bristol Street. Funds were carried forward to
FY 2016-17 and will be carried forward for FY 2017-18. Funds are reserved for appropriation in
the Community Development Block Grant account (no. 13518783-69011).
Z,�-Z,• �, cl,
Robert Zur Scl} nice U
Interim Execute erector
Community Development Agency
GerarV Mouet
Executive Director
Parks, Recreation, and Community
Services Agency
APPJgVED AS TO FUNDS & ACCOUNTS:
Franciscol5utierrez tl�
Executive Director d
Finance and Management Services Agency
red Mousavipour
Executive Director
Public Works Agency
Exhibits: 1. CDBG Project Descriptions
2. Amended FY 2017/18 CIP Project Sheets
3. Security Camera Supplemental Information
65A-3
65A-4
CDBG Project Descriptions
(2 Million — Bristol Property Sale)
EXHIBIT 1
65A-5
RECOMMENDED
FUNDING
DEPT
PROJECT
AMOUNT
PROJECT DESCRIPTION
Replacement of existing wooden poles with concrete
Centennial Park Security
poles and upgraded lighting to energy efficient LED
PRCSA
Lights
$450,000
fixtures and lamps at Centennial park.
Reconstruction of park walkways to include removal and
Centennial Park Walkway
replacement of sections of cracked walkway and asphalt
PRCSA
Improvements
$430,000
at Centennial Park.
Reconstruction of parking lot to include removal and
Thornton Parking Lot
replacement of asphalt, striping of parking stall lines,
PRCSA
Renovation
$220,000
and ADA improvements at Thomton Park.
PRCSA
Birch Park Fence
$120,OOC
Installation of a new fence around Birch Park.
Santa Ana Senior Center
FIN
3rd St. — HVAC
$70,000
HVAC Upgrades at the Santa Ana Senior Center.
Saddleback View Park
Purchase and installation of security lighting at
PRCSA
Security Lights
$200,000
Saddleback View Park.
Security Cameras
at Multiple Neighborhood
Purchase and installation of security cameras at
Madison, Windsor, Jerome, Chepa's, Santa Anita, and
PRSCA
Parks
$510,000
Memorial parks.
TOTAL
$2,000,00
EXHIBIT 1
65A-5
EXHIBIT 2
Amended FY 2017-18 CIP Project Sheets
65A-6
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Security Camera Supplemental Information
September 19, 2017 City Council Meeting
At the August 15, 2017 City Council meeting a discussion was held regarding the
amendment to the Seven -Year CIP to include park projects in the amount of $2 million
from Community Development Block Grant funds. The result of which was to continue
the item to the September 19, 2017 meeting. City staff is providing this addendum in order
to further consider the merits of the purchase and installation of security cameras at the
six identified parks.
Staff has conducted some research and found examples from 7 cities (Redlands, Miami,
Colorado Springs, Elk Grove, Hanford, Corona and Anaheim) where cameras were
installed or in the process of being implemented. The cities that installed cameras have
noted a reduction in criminal activity, such as drug use, drinking, fighting, vandalism, and
homeless disturbances.
Other benefits of having security cameras in parks include:
-Improvement in Park Safety
-Deterrent to Criminal/Suspicious Behavior
-Prevention of Crime
-Reduction of Fear/Increased Sense of Safety
-Assistance to law enforcement with apprehending criminals
-Assistance to law enforcement with prosecution
The City of Anaheim is in the process of implementing 7-10 cameras at each of three park
location in their city at a cost of approximately $710,000. The City of Chicago has
reported a 20% decrease in criminal incidents at its Humboldt Park after blue light
cameras were installed. Security cameras have already proven beneficial in the City of
Santa Ana. Examples from the cameras at the Santa Ana Main Library include, assisting
in the apprehension of an individual that assaulted a security guard stationed at the
library, identifying individuals committing robberies inside and outside of the library, and
identifying individuals causing disturbances.
One of the most important functions of the cameras is to provide documentary evidence
of incidents. The library averages 60 incidents per month. Some of the most egregious
incidents (stealing, fighting, and disregard of library rules of conduct) were captured on
camera.
The cameras that will be used will be the same as cameras installed in the Downtown,
Civic Center and Library. In addition to the observation ability, the cameras have the
analytical capability for "GeoFencing . This is a technology that would create a virtual
boundary, enabling software to trigger a response when movement enters or leaves a
particular area. Since the cameras will be the same as the ones previously installed they
will also meet the Federal Urban Areas Security Initiative (UASI) program requirements,
which call for high quality cameras.
Exhibit 3
65A-14
Also noted during the August 15, 2017 council meeting were questions that were raised
regarding the camera equipment, policies and procedures. A couple of question
mentioned were; who will own the data, will it be made available and what is the retention.
The City will own the data and it will be housed at the Santa Ana Police Department Video
Data Center. Video content will be treated as evidence and follow the same evidence
protocols that are used for body cameras. Video content will be held for one year.
The City Council also asked what security measures will be implemented against
hacking? The Santa Ana Police Department has established systems in place as part of
the cameras already installed in the Downtown, Civic Center and Library that have been
engineered to prevent data from becoming compromised. The City will continue with
existing systems and continually update, as needed.
Another area of inquiry was which jurisdictions have implemented cameras and what are
the best practices? As noted above, city staff has found various cities (Redlands, Miami,
Colorado Springs, Elk Grove, Hanford, Corona and Anaheim) across the United States
that have already or are in the process of implementing cameras. The City of Santa Ana
has already implemented security cameras at other City locations and the Santa Ana
Police Department have, after review other best practices, a set procedures and protocols
in place to be able continue the operation and expand to the additional park locations.
Additional funding for the camera project is crucial. Below is a summary of funding
currently available for the various locations:
Park
Funding
Funding Source
Madison
$50,000
Cell Tower Fees
Windsor
$50,000
Cell Tower Fees
Jerome
$89,500
Cell Tower Fees
Chepa's
$25,000
Acquisition & Development Fees
Santa Anita
$50,000
Acquisition & Development Fees
Memorial
$87,900
Acquisition & Development Fees
i oiai $:152,000 Available
The total project cost for equipment, installation, and the infrastructure is $862,000. In
order to complete the project an additional $510,000 is needed.
65A-15
CORRESPONDENCE
65A-16
Mitre -Ramirez, Norma
From:
Huizar, Maria
Sent:
Thursday, September 14, 2017 9:57 AM
To:
Mitre -Ramirez, Norma
Cc:
Rojano, Michael; Orozco, Norma
Subject:
ECOMMENT - YES vote for Security Cameras at Madison, Windsor, Jerome, Chepa's,
Santa Anita, Santiago & Memorial Parks
Attachments:
Security Cameras Council Memo.docx; ATT00001.htm
Please add as correspondence to agenda item. Thank you.
Begin forwarded message:
From: suzie c sandoval <suzie.csandoval(a Rmail.com>
Date: September 14, 2017 at 9:53:29 AM PDT
To: "Pulido, Miguel" <rnpulidona.santa-ana.org>, <mmartinezng.santa-ana.org>, "Solorio, Jose"
<iSoloriona)santa-ana.org>, "Benavides, David" <dbenavidesngsanta-ana.org>, "Villegas, Juan"
<ivillegasnu.santa-ana.org>, "Tinajero, Sal" <stinaieronsanta-ana.org>, "Sarmiento, Vince"
<vsarmientoaasanta-ana.org>
Cc: "Kurtz, Cynthia" <CKurtzCasanta-ana.org>, "Valentin, David" <Dvalentin&santa-ana.org>,
"Mouet, Gerardo" <GMouetna santa-ana.org>, "Huizar, Maria" <MHuizar(yDsanta-ana.org>,
"Carvalho, Sonia R." <SCarvalho c santa-ana.ore>, Irma Jauregui <irmapj(,yahoo.com>
Subject: Memo: YES vote for Security Cameras at Madison, Windsor, Jerome, Chepa's,
Santa Anita, Santiago & Memorial Parks
Dear Mayor Pulido, Mayor Pro Tem Michele Martinez, and Councilmembers: Jose Solorio,
David Benavides, Juan Villegas, Sal Tinajero and Vince Sarmiento,
The attached memo in support of the the Security Cameras at Madison, Windsor, Jerome,
Chepa's, Santa Anita, Santiago & Memorial Parks was hand delivered to your office on
September 13, 2017. The memos addressed to Council Members Juan Villegas, Jose Solorio and
Sal Tinajero were delivered to them at the Safety meeting on September 12th.
(Only on your hard copy delivered is the sheet with signatures of Santa Ana residents who
support the YES approval. These diverse leaders represent their neighborhoods).
We look forward to your support of the Security Cameras and YES vote for the safety of our
children, families and Santa Ana residents.
Sincerely,
Susana C. Sandoval, Irma P. Jauregui
Co - Chairs, Santa Ana Healthy Neighborhoods Alliance
65A-17
Santa Ana Healthy Neighborhoods Alliance
1318 South Birch Street, Santa Ana, CA 92707
September 11, 2017
TO: Mayor Miguel Pulido, Mayor Pro Tem Michele Martinez, Councilmembers Jose Solorio, David
Benavides, Juan Villegas, Sal Tinajero, and Vicente Sarmiento
RE: Security Cameras at Madison, Windsor, Jerome, Chepa's, Santa Anita, Santiago and Memorial Parks
From: Susana C. Sandoval, Irma P. Jauregui
Co -Chairs, Santa Ana Healthy Neighborhoods Alliance
The Santa Ana Healthy Neighborhoods Alliance supports, endorses and urges you to vote Yes for
approval of security cameras at Madison, Windsor, Jerome, Chepa's, Santa Anita, Santiago and
Memorial Parks.
As per the City Staff review and evaluation for use of CDBG, staff recommends approval for the cameras
be approved. This analysis and recommendation is based on the Parks Recreation and Community
Services Agency established criteria to identify and prioritize projects. "The criteria in order of priority,
includes #1 Safety, #2 Deferred Maintenance, and #3 Opportunities to add park recreational open space".
Please refer to Request for Council Action document dated August 15, 2017.
In the identified parks named above, safety is THE major issue. Families and children are exposed to
drug activities, prostitution, inappropriate behaviors such as drinking of alcohol, and more. Residents are
afraid to use the identified parks, and the security cameras have been in discussion for years and
promises for installation have been made. A YES vote demonstrates the Council's respect for resident's
voices being heard on Safety, and the crucial need for the security cameras, and respecting the thorough
process and procedures established by the City staff that resulted in their recommendation to approve the
security cameras as the #1 priority. In a park poor city, the lack of safety results in severe underuse of our
parks by children because parents are fearful of the dangers. There exists the tremendous URGENCY
to maintain the Safety of our parks; the security cameras are a necessity, not a luxury. All of our
Police Officers have security cameras for safety; our parks merit this same policy for equity,
especially because resources have already been identified to fund this NUMBER ONE CITY
PRIORITY — SAFETY. We remind you that our Park Rangers Program is now extremely limited in
rangers and coverage ---- a reduction to 80 hours total coverage per week for all of the city parks,
and with the child kidnapping at Jerome Park, it was the security camera tape that solved this
horrifying child abduction crime.
We understand the desire for the proposed skate park. The FIRST priority is safety for our current parks
identified. Staff followed the established criteria referenced in the Request for Council Action Report,
August 15, 2017. As per this staff report, "Although it is not possible to fund the full list of possible
projects, staff will continue to seek funding for a skate park to be added as resources become available."
The skate park can be added for consideration once the security cameras for the identified parks are
installed.
As our elected officials, we urge your unanimous vote to approve the security cameras. The residents
need to know that the Council supports safety as the top priority for the community and will vote YES for
approval of security cameras. The attached signatures of Santa Ana residents support the YES approval.
Copies: Cynthia Kurtz, David Valentin, Gerardo Mouet, Maria D. Huizar, Sonia R. Carvalho
65A-18