HomeMy WebLinkAbout22A - SPEC - AMND AGMNT KLUG AUTOMATIONREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 3, 2017
TITLE:
APPROVE A CONTRACT AMENDMENT
WITH KLUG AUTOMATION FOR HVAC
RELATED ELECTRONIC SYSTEM
COMPONENT (SPEC. NO. 17-104)
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1� Reading
❑ Ordinance on 2otl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Amend the contract with Klug Automation by $25,000 for an increased contract amount not to
exceed $50,000 for HVAC related electronic system components, subject to non -substantive
changes approved by the City Manager and City Attorney.
DISCUSSION
The Building Maintenance Division utilizes Johnson Control International (JCI) electronic
components to control the HVAC systems at the Police Department administration and jail
facilities. Klug Automation is authorized by JCI to provide technical programming services,
replacement parts, and installation services for HVAC associated safety-related infrastructure
electronic controls.
The Police Department has an existing contract with Klug Automation for up to $25,000. The
SAPD Building Maintenance Division has exhausted the remaining funds available in this
contract in replacing the Johnson Control Metasys-Integrator (MIG) control panel for the Police
Department administration building, which electronically engages the HVAC exhaust system in
the event of a fire in that building. In the event of a fire, the MIG will direct the HVAC system to
exhaust hot air and smoke from the affected area. The same MIG control panel in the Police
Department Jail Facility has now failed, and so as to ensure the continued safety of the building's
occupants, also requires immediate replacement. This contract amendment will increase the
contract amount to $50,000 so as to facilitate Klug Automation replacing the failed control panel
in the SAPD Jail Facility. Klug Automation has provided services to the Santa Ana Police
Department facilities since 2011, and has been a knowledgeable and reliable services provider.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports City efforts to meet Strategic Plan Goal #6 — Community Facilities
& Infrastructure, Objective 2 (address deferred maintenance on City buildings and equipment),
Strategy A (prepare a Deferred Maintenance Plan that assesses safety, adequacy, and liability
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Contract Amendment for HVAC Related Electronic System Component
October 3, 2017
Page 2
implications, and estimates repair costs to be programmed in the responsible agency's future
budget).
FISCAL IMPACT
Funds are available in FY 2017-18 Police Department Building & Facility account (01114403-
62300).
bavW a entin
Acting Chief of Police
Santa Ana Police Department,
RC/ja/ds/sp
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez WL
Executive Director
Finance and Management Services Agency
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