HomeMy WebLinkAbout19E - BYLAWS FOR LEGISLATIVE AFFAIRSREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
OCTOBER 17, 2017
TITLE:
RECEIVE AND FILE BYLAWS FOR THE
LEGISLATIVE AFFAIRS, ETHICS,
TRANSPARENCY,AND
COMMUNICATIONS COUNCIL
COMMITTEE
(STRATEGIC PLAN NO. 5, 1)
CI MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1 n Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Receive and file the amended Bylaws for the Legislative Affairs, Ethics, Transparency, and
Communications Council Committee.
LEGISLATIVE AFFAIRS, ETHICS, AND TRANSPARENCY COUNCIL COMMITTEE
At the regular Legislative Affairs, Ethics, and Transparency Council Committee meeting on
October 4, 2017 the Committee Members approved the amended bylaws by a vote of 2-0
(Tinajero absent) to add communications to the duties of the Committee.
DISCUSSION
The attached bylaws (Exhibit 1) include the category of Communications as requested by the
Committee Members at the July 19, 2017 meeting. The bylaws provide the Committee Members
with the ability to recommend policies, protocols, and strategies to effectively communicate the
City's messaging.
STRATEGIC PLAN ALIGNMENT
This item supports the City's efforts to meet Goal #5 - Community Health, Livability, Engagement
& Sustainability, Objective #1 (Establish a comprehensive community engagement initiative to
expand access to information and create opportunities for stakeholders to play an active role in
discussing public policy and setting priorities).
19E-1
Council Committee Bylaws Change
October 17, 2017
Page 2
FISCAL IMPACT
There is no fiscal impact associated with this item.
EXHIBIT: 1. Bylaws for the Legislative Affairs, Ethics, Transparency, and Communications
Council Committee
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LEGISLATIVE AFFAIRS, ETHICS, TRANSPARENCY, AND COMMUNICATION
COUNCIL COMMITTEE
BY—LAWS
ARTICLE I —NAME
The Committee shall be known as the Legislative Affairs, Ethics, Transparency, and
Communication Council Committee.
ARTICLE II - PURPOSE
The Committee shall consider legislative policy matters related to all City business,
brought or referred by a Committee member, the City Manager, a City Agency or the
City's legislative representatives or advocates, as well as receive and review complaints
on Code of Conduct and Ethics and how the City communicates with the public.
ARTICLE III — POWERS AND DUTIES
The Committee shall receive input from staff, citizens, business people, legislative
representatives and advocates in regard to legislative matters before the State or Federal
government. The Committee shall make recommendations to the Council on legislative
priorities.
The Committee is tasked with periodic review of the 2008 voter approved Code of Conduct
and Ethics to ensure that the code is an effective and vital document.
Also, the Committee may recommend policies, protocols, and strategies to effectively
communicate with residents, businesses, media, and interested parties.
The Committee will not provide direction in matters requiring discretionary approval of
City staff. Items requiring City Council direction shall be referred to the full City
Council.
ARTICLE IV — COMPOSITION OF THE COMMITTEE
SECTION A— Members
The Committee shall be composed of three sitting members of the Santa Ana
City Council.
SECTION B - Officers
There shall be a Chair and a Vice -Chair.
The Chair shall preside at all meetings of the Committee. The Chair shall report,
at the next regular City Council meeting regarding items reviewed by the Committee.
SECTION C — Term
The officers shall be elected by a majority of the members during the January
meeting of the Committee and shall take office immediately. Nominations shall be made
from the floor.
EXHIBIT 1
19E-3
SECTION D —Secretary
A Secretary shall be appointed from staff. The secretary shall keep a true and
accurate record of all meetings of the Committee, shall issue notice of all regular and
special meetings, and shall perform such duties as are generally associated with that
office.
ARTICLE V — MEETINGS
SECTION A — Regular Meetine
The regular meeting shall be held at least quarterly, the. date and hour to be set by
staff. The meeting place shall be City Hall Ross Annex, Room 1600, 20 Civic Center
Plaza, Santa Ana. In the event said meeting place is not available, an alternate site will
be selected by staff.
SECTION B — Special Meetine
Special meetings may be called at the discretion of the Chair, or at the request of
a member, for the transaction of business as stated in the call for the meeting.
SECTION C - Ounrum
A quorum for the transaction of business at any meeting shall consist of a
majority, being both members of the currently appointed committee members.
SECTION D — Attendance
Excused absences shall be defined as any absence received by the Chair or
Secretary two hours before commencement of the meeting.
In as much as it is the desire of the Committee to have a full commitment from
each member, the Committee shall review, on a case by case basis, instances of two
consecutive absences , excused or unexcused, during a calendar year.
ARTICLE VI — PARLIMENTARY AUTHORITY
The current edition of Robert's Rule of Order shall be the authority on all questions of
parliamentary law, unless in conflict with these bylaws, the Santa Ana Municipal Code,
or the laws of the State of California.
ARTICLE V — ADOPTION AND AMENDMENT OF BYLAWS
These Bylaws shall recommended by the Committee for City Council
approval.RECOMMENDED BY THE COMMITTEE: July 19, 2017
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