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Home My WebLink AboutAMERICAN LIBRARY ASSOCIATION (ALA)-2017&P:17 N-2017-217 v.�Res bra r ready 1GA/ 1 11� M, A W 11 a- Administered by INSURANCE NOT REQUIRED Sponsored by L A WORK MAY PROVED CLERK OF COUNCIL Google D C. MT 28 2o1r Congratulations!!! You are invited to join the Libraries Ready to Code -Phase III cohort Instructions Please review this Memorandum of Understanding including the Funds, Travel Support & Project Research and Required Activities sections below. Complete, sign and return it by no later than October 24, 2017 to: Abby Jamroz YALSA ajamroz@ala.org (312) 280-5276 (fax) Please keep a signed copy for your files, Section I: Funds, Travel Support, and Project Research ® Cohort libraries will receive the funds requested in their grant application, for their Libraries Ready to Code project within 10 business days of ALA's receipt of the signed agreement. ® Funds are available on a per need basis to travel to ALA Midwinter for a Libraries Ready to Code cohort meeting. We are not able to support every cohort member in attending the meeting. In order to provide funds for those cohort members who have the greatest need, a form will be posted in early November requesting libraries that are seeking funds to write a statement of need. s Cohort libraries will be invited to participate in optional research activities. You will receive a separate consent form from Dr. Mega Subramaniam from the University of Maryland once this agreement is signed. No additional activities are required for the research component of this project. Section II: Required Activities I understand that as a member of the Libraries Ready to Code cohort I will: 1. Implement the program as described in the grant application beginning November 2017 through August 2018 2. Integrate Ready to Code concepts into the program at all stages: planning, design, implementation, and evaluation 3. Actively provide feedback on CT and CS resources provided by ALA, Google, and cohort members and agree to spend approximately 1 hour per week on this activity 4. Actively test and provide feedback on implementation ideas provided by ALA, Google, and cohort members and agree to spend approximately 1 hour per week on this activity Libraries Ready to Code Memorandum of Understanding Page 1 5. Actively participate in an ongoing Community of Practice with an average weekly time commitment of 1 hour per week 6. Have the capacity (including staff and time) to design, plan, and implement this project 7. Inform the Ready to Code project team as soon as possible if my ability to participate in this project changes at any time during the project timeframe & Create and contribute at least one deliverable to ALA such as a blog post, journal article, video or other appropriate item related to some aspect of my work on implementation of my library's grant project so that others in the library community can benefit from my work 9. Prepare a final report of how the work I have proposed at my library went, including an assessment of how the program meets/has met the goals articulated in my proposal,an accounting of how monies were spent, and record of all media outreach conducted or obtained [template will be provided] 10. Participate in Ready to Code project evaluation activities as requested from the external evaluator (1-2 hours over the course of the project) 11. Conduct media outreach, or work with appropriate library staff to do so, [sample press releases will be provided for you to adapt] and: a. Include mention of the American Library Association (ALA) as the funder, and Google as the sponsor, in all media outreach b. Follow ALA guidelines for logo use as outlined here: c. Obtain approval from ALA and Google prior to releasing any external statements about your participation in Ready to Code or using their logos 12. Sign a standard non -disclosure agreement with Google [to be sent via email upon acceptance of this MOU] Section III: Execution of Agreement The undersigned authorized library representative agrees to fulfill and complete all "required activities" in a timely manner, per the guidelines stated on page one in "Section L• Funds & Research" and "Section It: Required Activities." By signing below, I am confirming that all information on my application is accurate and complete. Cohort Member Name See Attached Signature Page Organization Name City of Santa Ana Phone L11 Signatu / CLERK OF THE COUNCIL Libraries Ready to Code Memorandum of understanding Page 2 Address to mail funds to: Send to the attention of Che Name of Organization City of Santa Ana (Santa Ana Public Library) Street Address 20 Civic Center Plaza M-23 Town Santa Ana State CA Zipcode 92702 Libraries Ready to Code Memorandum of Understanding Page 3 ATTEST: CITY OF SANTA ANA Maria Q. Huizar fa C hia Kur Clerk of the Council Interim City APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: � I�l� Laura A. Rossini Senior Assistant City Attorney RECOMMENDED FOR APPROVAL: Gerardo.Mouet Executive Director, Parks, Recreation and. Community Services Agency Exhibit 1 to Libraries Ready to Code MCU—Grant Application Eberly, Cheryl From: no-reply@einailmefonn.com on behalf of EmailMeForm <no- reply@emailmeform.com> Sent: Thursday, August 31, 2017 2:13 PM To: Eberly, Cheryl Subject: Libraries Ready to Code Phase III Application [#18961 Hello, We have received your submission, thank you! Is your library located in the United Yes States or U.S. Territories? - Is the program in your application focused on computational thinking Yes (CT) or computer science (CS)-: Does the program in your application focus on serving children or youth in Yes grades PreK-12?*: Will your program be t00% free of cost for youth and their families, Yes including deposits? Do you have prior approval from your library administration to implement this program? Yes Verification may be required upon request. *: Your Name*: Cheryl Eberly Your Email*: ceberty@santa-ana.org Name of Library '=: Santa Ana Public Library 26 Civic Center Plaza Library Address': Santa Ana, California 92701 United States Library Website URL: http://www.ei.santa-ana.ca.us/library/ Phone*: 714-647-5288 Type of library: Public Library location*: Urban What I the size of your library": Large (< 1000 students in the school or <500k in the public library service area) i3ow many children and teens did your library serve in 2016? (On-site 54,500 and off-site)r: What are the primacy demographics of your patrons or service area (check Hispanic or Latino, Low Socio-economic, Non English speaking or all that apply) English language learners The Library received the 2016 National Medal for Museum and Library Service. This award reflects the activities growing from the Library's constant efforts to offer innovative community responsive programs and services that are accessible to our challenged What are your library's major community. We consider ourselves "THE MIRACLE MAKING achievements in the past year? (up to LIBRARY. We customize the little resources we do have to fit our 100 words)': needs, and, more importantly, the needs of the community where we are ingrained." Although we faced budget and staff shortages in 2016, we were able to leverage our community networks and resources to continue providing over 50 weekly programs to adults, children and teens. We provide youth driven programs that engage teens civically and impart college/career, STE(A)NI and life skills. We also provide homework help for tst-l2th grade. Some of the high -impact teen programs we provide are: Seeds To `frees Digital Media Tech What types of programs for children Academy, "Memories of Migration` Teen Community Historian and teens does your library provide? Project, Youth Civic Engagement Internships, TeenSpace (up to 100 words)": Cooks/Bakes, Teen Entrepreneurs, Probation Youth Community Service Program, STIP: Skills for Teen/Young Parents, and Buddy Programs that pair teen volunteer "Big Buddy" mentors with elementary age "Little Buddies" to support reading, math, arts, health, science and music skills. Younger children are offered special reading, math and STE(A)M programs. All SAPL's youth programs are built on the 2014 National Arts and Humanities Youth Program award-winning Circle of Mentoring model, in which adults mentor teens and teens mentor younger children. Eventually, young children become teen volunteers, and teen volunteers become adults who come back to nurture teens. This concept was developed from the basic educational precept that when What makes your youth programs one teaches, two learn, and closes the Circle of Mentoring by teaching unique, innovative, and/or sets your teens to be mentors to younger children. Teens develop their own library apart from other libraries? skills and take ownership of programs by passing them on to a (up to 200 words)`': younger generation. The Circle has enabled TeenSpace to become a place of mentorship, where diverse community youth can transition into adulthood. The model caters to the non-traditional learners that predominate in our community: children, preadolescents and teens alike adapting to the complex demands of homework and transitioning to adulthood while dealing with a host of inner and external challenges. The Circle ensures that youth are provided with: 1. A safe space, 2. Caring Adult mentors, and 3. Opportunities to meaningfully contribute to their community. The Circle of Mentoring model has been the algorithm of success for high -impact, youth driven, community responsive programming for the past 12 years. Your ALA member number, if 0008309 applicable: Please provide us with details about the specific computational thinking and/or computer science education program you will implement during youth Know CS for Civic Engagement Project the grant period, October 2017 - September 2018. Name of the CS/CT program you'd like to implement as part of this grant PHASE I: INITIATION (October— December) (8 weeks) Staff Mentor CT/CS Tools Training: Eight 2 hours sessions for 3 week duration. 20 staff. Teen CT/CS + X Teen Program Initiation: Eleven 1.5 hours sessions Seeds To Trees Digital Media Tech Academy (20 Teens) , Youth Know Social Innovation Academy (30 Teens) , Youth Commission (16 commissioners), Memories of Migration Project (10 Interns) TeenSpace Cooks/Bakes (3 sites/40 youth), Teen Entrepreneurs (2 sites; 15 youth), Probation Youth Community Service Program (I site/ 8 youth), Teen Arts, Crafts and Design 13 sites/40 youth), Scholarship Club (2 sites/ 30 youth), Teen Gaming (4 sites/ 40 youth) , STeP Skills for Teen/Young Parents (10 participants). Four 30 minute sessions at the following 4 Teen mentored `'Buddy Programs": ABC+123 Buddy (4 sites, 20 Teens, 80 Littles) ; Science, Program description. Provide specific Healthy/Sports, Teen Jams/Music Buddy (15 Teens/ 30 Littles) details about the program you will HOUR OF CODE EVENT ( December 2017) (80 participants) design and implement and PHASE 2: ACTIVATION (January -March) (12 weeks) implement.(np to 300 words)': YOUTH KNOW CS for CIVIC ENGAGEMENT INSTITUTE (12 Weeks) : 25 participants GIRLS KNOW CS INSTITUTE (4 Weeks March): 40 participants Girls in CS Leadership Conference (March 2018) : (80 participants) PHASE 3: ENGAGEMENT (April— September) (24 Weeks) YOUTH KNOW CS for Civic Engagement INTERNSHIP PROGRAM :6 Teen Interns, (0 Youth Ambassadors. Youth Know CS for Community Club for Young Adults: (15 volunteer members) Junior CS Club: ( 15 volunteer members) Fieldtrips: (3 Fieldtrips/ 30 participants) Youth Know CT/CS +X Teen Program Initiation Sessions: (64 sessions/ 300+ Teens, 100+ Little Buddies) Youth Know C"T/CS + Haunted House Planning: (8 Sessions/12 Teens) Code Buddy Program: (8 sessions /10 Teen Big Buddies/ 40 Little Buddies ) Solutions for Community Sustainabitity 1-Cack-a-thou: (50 community members) Youth Know Social innovation Hack-a-thon ( TeenSpace Sleepover; (30 participants) International Programmer's Day Celebration (September 13, 20t8): 80 participants The goal of this project is to provide young adults and children with CT and CS training. Youth will learn CT/CS techniques, tools and careers and how to use CT/CS as a tool to pursue their own goals, be they academic /career goals, concerns with civic engagement/social justice, orjust to share ideas, interests and fun with others. This program will train teen services staff members in CT skills that they will incorporate into their programs to introduce youth to CT /CS. Teens will learn to integrate CT /CS skills into their interests. Teens What is the goal(s) and objective(s) of with deeper interest in CS and Coding will be empowered to launch 2 the program? How will you measure library CS clubs where they continue honing their CT/CS skills while them? (up to 200 words): learning to engage and pass on these skills to others in their community. This project will introduce 200+ children and 800+ teens to CT/CS skills they can use throughout their academic, working and personal lives. 85% of all program participants will acknowledge an increased understanding of CT /CS principles/tools/careers. 80% of program participants will acknowledge an increased desire to utilize CT/ CS in their academic, working and personal lives to complement their interests. We will measure via surveys, observations and self - reports. The youth that make up such a large percentage of our community are faced with many challenges. 91 % of our student population is eligible for free/reduced priced meals. They are experiencing the results of the What need(s) in your community will cultural, economic, educational. and situational challenges endemic to this program address? (up to 100 a poor urban immigrant community. They have grown up in a built words i ' out environment suffering [rom high population density, and an expanding and very present homeless population. Their families and community cannot afford to provide them with modern technology and training. The need for access to CT,'CS technology and training for youth in Santa Ana is acute. Which of the following best describes the frequency of your proposed Series of sessions for multiple learner groups program.': Which of the following best describes Multi -day sessions the intensity of your program`: When will your program be offered? Check all that apply*: After school, On the weekend, Over a holiday or school break How many youth do you estimate g00 serving through this program?": What approximate grade levels of Our program will focus on increasing diversity in CS field by children/teens will participate in this pre -K - 2, 3-5, 6-8, 9-12 program?*: Ana's population is 7$% Latino and 11 % Asian. 71% speak Spanish What is the amount of funding you're and 9.7% speak an Asian language at home. 45% are foreign born. requesting to support this program? 25000 (up to $25,000)': students in our school districts qualify for free or reduced meals. The increasing diversity in the computer $13,500 : Salaries for paid student interns for Youth Know CS for science field (e.g. girls, youth from Civic Engagement Internship Program (6 Interns X $11.23 X 200 low income families, or youth of hours ) color?) . If yes, please describe which $5,300 : Salaries for Staff CT/CS tools Training (20 Staff X $16.23 X underrepresented audience(s) you 16 hours) Please describe what the funds will be $5=000 : Salary for Tutor/Mentors who will serve as lead used for (up to 250 words)*. coordinating/advisory staff for Youth Know CS for Civic Engagement Institute, Girls Know CS Institute, Youth Know CS for Community Club for Young Adults and Junior CS Club ($16.23 X 305 staff hours) $1,200 : CS Material and supplies. Preliminary items to purchase include Rasberry Pi and Arduino based materials, and Bloxels kits. Materials and supplies list will be finalized with input from youth In your own words, what are barriers program participants and CT/CS trained staff. Cheryl A. Eberly, Principal Librarian Young Adult and Volunteer Services. Has over 16 years experience coordinating innovative, Please provide the name,,job title, community responsive . youth driven, award winning volunteer and and list the relevant experience of the mentorship based young adult programming, Successfully person who will be overseeing this implemented over 15 grants amounting to over $2 million for high program. (up to 100 words)': impact, young adult programming that provided civic engagement, paid world -experience , access to technology, STEM, educational opportunities and mentorship to underepresented youth populations. Our program will focus on increasing diversity in CS field by engaging youth of color, from low income families and girls. Santa Ana's population is 7$% Latino and 11 % Asian. 71% speak Spanish and 9.7% speak an Asian language at home. 45% are foreign born. 60°lo- of K-12 students are English language learners, and 91% Does your program focus on students in our school districts qualify for free or reduced meals. The increasing diversity in the computer educational statistics are even more discouraging: Over 42% of adults science field (e.g. girls, youth from have not graduated high school and only 11% of our population have low income families, or youth of a college degree. For our over 100,000 children and young adults of color?) . If yes, please describe which both sexes, the future can seem bleak, opportunities few and limited in underrepresented audience(s) you scope. All of the young people in our programs carry some of the focus on and why. (up to 200 stigmata represesented by these statistics. We serve and employ many words)*: youth who face food and housing insecuritites, foster youth, youth on probation, and many who are single parents, and many whose academic success is hampered by language barriers . Our experience has been that girls in our community are not engaged in CS learning. This program will introduce youth to CS careers and empower them to pursue this high demand, lucrative field of work. In your own words, what are barriers In a financially strapped city, finds to implement new programs, anti challenges you have in especially those requiring specialized equipment and/or skilled facilitating CT/CS programs at your personnel, is always a major concern. The Library has repeatedly library and how have you addressed sought grants to supplement our budget in ways that will provide them or what do you need to address funds for youth programming. In addition, we have leveraged our them? (up to 200 words) `: position as managers of the City's government TV channel to purchase equipment that can be used by students to produce programming content. The result has been vastly increased availability of devices and access to W iFi, and an ongoing program of video production for teens and young adults Another recurring concern is attracting and engaging the skilled personnel required to provide CT/CS expertise and training. The Library, has approached this problem by reaching out into the community to contact community partners who can and are willing to donate their time to serving community youth. As a result, we have ongoing relationships with a variety of skilled people who can be called upon to assist. Finally, we are chronically short-staffed, so that implementing new programs requires careful distribution of staff time and attention. We have attacked this concern by integrating the staff and youth volunteers/interns. cross -training them and utilizing their various skills as appropriate All libraries selected will demonstrate in their application an understanding of and ability to integrate Ready to Code concepts as listed in the RFP. In Connecting the interests of the participants to CT/CS. If so explain this section let us know how you plant how in the box below, Involve children or teens in the design or to integrated Ready to Code concepts implementation of the program'? Is so, explain how lin the box below., in the program you are proposing. Inoviving community in the design and/or implementation of the (You can read more about the Ready program. If so, explain how in the box below., Connecting youth to to Code concepts on the Ready to learning opportunities beyond what's offered as a part of the program. Code website If so, explain how in the box below., Working with outside coaches http://www.ala.org/tools/readytocode) and mentors to help facilitate the program. If so, explain how in the Which of the following Ready to box below. Code concepts will you integrate into this program? (Select all that apply) "- • Connect the interests ...,: via our Teen CT/CS + X Program in which trained staff and guest mentors will present sessions to introduce teens to CT/ CS Concepts and Tools, and CS Career paths Describe how the Ready to Code that incorporate youth interests. These sessions will be provided to concepts that you selected above will youth participants"vohmteers who attend TeenSpace programs that be integrated into the program. (Up align with their interests/needs like Digital Media Arts, Social Justice, to 300 words ' Civic Engagement, History, Cooling/baking, Entrepreneurship, Arts, Design. Gaming, Health, Sports and Music. • Involve children ...: YOUTH KNOW CS for CIVIC ENGAGEMENT INSTITUTE where CS Institute participants will learn C'C/CS concepts and tools and be guided towards envisioning CT/CS interventions for community issues such as I{omelessness, Food insecurity, Health and Community Sustainability. YOUTH KNOW CS for Civic Engagement INTERNSHIP PROGRAM will involve youth interns, ambassadors and volunteers in designing and implementing ? CS clubs, Code Buddy programs, fieldtrips, and 3 hack-a-thons. They will take on the role of initiators in CT/CS + X Youth Programming in the summer. In all these programs, library staff will take on a co -learner role with youth. a Involving community..,: This will be achieved during our Hour of Code, Community Sustainability Hack-a-thons and at outreach events. • Connecting youth to learning...: Youth will be taken on 3 fieldtrips to local CT/CS sites. Youth will decide on the 3 locations that they would like to visit. Work with outside coaches/mentors...: Invite TcenSpaee Circle of Mentoring program alumni who are CS professionals with careers at Northrop Grumman, Blizzard Entertaiment, Apple and Amazon.com to name a few. Engage our network of local community CS professionals, and community connections at SolarCity, SpaceX, Google and Microsoft. Solicit our higher education partners Santa Ana College, UCI, and CSUF to refer CS students to serve as coaches/mentors. Connect with CS organizations whose mission in to Provide support like NCWIT Aspire IT program and Technolochieas. Statement of Agreement I affirm that all of the information provided in this yes application is true and accurate to the best of my knowledge.*: