HomeMy WebLinkAboutAMERICAN LIBRARY ASSOCIATION (ALA) (2)-2017City of Santa Ana
>`jtit Clerk of the Cour
AGREEMENT TERMINATION FORM
COTC Office Use
Please complete this form in its entirety when the attached agreement all
amendments (if any) are no longer in effect. 2A 61 FW 4. 24
Note: If your agreement is grant related, please ensure that all grant retention requiremeetT Y OF S N TA A N A
have been satisfied prior to signing the termination form.
s the agreementCLERK OFCOUNCIL
No s) a permanent record? Yes I
Return form to the Clerk of the Council Office (M-30).
Call 647-1520 if you have any questions.
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No. N-2017-217 was completed on
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Department: ; LQ%`Aij Ui7Yf-/y\,x
Phone/Ext.: j3LS- py
Signature: -,L� ,` A (zo
Date: ozm,; ,
Revised: 10-18-16
N-2017-217
6. FRCS ` kid L �°/r '
F BtA"u 1MF P'I L?.n !Ih' CI MCLe. �.
Administered by INSURANCE NOT REQUIRED Sponsored by
WORK n'.Ay PROOFED Google
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$ n.,�a" R.eT �i 4Y
CLERK O' i ae'UUNCII,
entE' �XT 23 201t Congratulations!11
You are invited to join the Libraries Ready to Code - Phase III cohort
Instructions
Please review this Memorandum of Understanding including the Funds, Travel Support &
Project Research and Required Activities sections below.
Complete, sign and return it by no later than October 24, 2017 to,
Abby Jamroz
YALSA
ajamrozcDala.org
(312) 280-5276 (fax)
Please keep a signed copy for your files.
Section 1: Funds, Travel Support, and Project Research
• Cohort libraries will receive the funds requested in their grant application, for their
Libraries Ready to Code project within 10 business days of ALA's receipt of the signed
agreement.
• Funds are available on a per need basis to travel to ALA Midwinter for a Libraries Ready
to Code cohort meeting. We are not able to support every cohort member in attending
the meeting. In order to provide funds for those cohort members who have the greatest
need, a form will be posted in early November requesting libraries that are seeking funds
to write a statement of need.
• Cohort libraries will be invited to participate in optional research activities. You will
receive a separate consent form from Or, Mega Subramaniam from the University of
Maryland once this agreement is signed. No additional activities are required for the
research component of this project.
Section 11: Required Activities
I understand that as a member of the Libraries Ready to Code cohort I will:
1. Implement the program as described in the grant application beginning November 2017
through August 2018
2, Integrate Ready to Code concepts into the program at all stages: planning, design,
implementation, and evaluation
3. Actively provide feedback on CT and CS resources provided by ALA, Google, and
cohort members and agree to spend approximately 1 hour per week on this activity
4. Actively test and provide feedback on implementation ideas provided by ALA, Google,
and cohort members and agree to spend approximately 1 hour per week on this activity
Libraries Ready to Coda
Memorandum of Understanding
Pagel
5. Actively participate in an ongoing Community of Practice with an average weekly time
commitment of 1 hour per week
6. Have the capacity (including staff and time) to design, plan, and implement this project
T Inform the Ready to Code project team as soon as possible if my ability to participate in
this project changes at any time during the project timeframe
8. Create and contribute at least one deliverable to ALA such as a blog post, journal article,
video or other appropriate item related to some aspect of my work on implementation of
my library's grant project so that others in the library community can benefit from my
work
9. Prepare a final report of how the work I have proposed at my library went, including an
assessment of how the program meets/has met the goals articulated in my proposal,an
accounting of how monies were spent, and record of all media outreach conducted or
obtained [template will be provided]
10. Participate in Ready to Code project evaluation activities as requested from the external
evaluator (1-2 hours over the course of the project)
11. Conduct media outreach, or work with appropriate library staff to do so, [sample press
releases will be provided for you to adapt] and:
a. Include mention of the American Library Association (ALA) as the (under, and
Google as the sponsor, in all media outreach
b. Follow ALA guidelines for logo use as outlined here:
c. Obtain approval from ALA and Google prior to releasing any external statements
about your participation in Ready to Code or using their logos
12. Sign a standard non -disclosure agreement with Google [to be sent via email upon
acceptance of this MOU]
Section III: Execution of Agreement
The undersigned authorized library representative agrees to fulfill and complete all "required
activities" in a timely manner, per the guidelines stated on page one in "Section I: Funds &
Research" and "Section fl: Required Activities." By signing below, I am confirming that all
information on my application is accurate and complete.
Cohort Member Name See Attached Signature Page
Organization Name City of Santa Ana
Phone
Email
�� Libraries Ready to Code
�y MARIA D. i fUiLAMR Memorandum of understanding
�'
CLERK of THE COUNCIL Page 2
Address to mail funds to;
Send to the attention of Cheryl Eberly
Name of Organization City of Santa Ana (Santa Ana Public Library)
Street Address 20 Civic Center Plaza M-23
Town Santa Ana State CA Zipcode 92702
Libraries Ready to Code
Memorandum of Understanding
Page 3
ATTEST:
CITY OF SANTA ANA
Maria D. Huizar CyAhia Kur
7011, Clerk of the Council Interim City
APPROVED AS TO FORM:
SONIA R. CARVALHO
City Attorney
By: 4!'� I`x19 t
Laura A. Rossini
Senior Assistant City Attorney
RECOMMENDED FOR APPROVAL:
Gerardo.Mouet
Executive Director,
Parks, Recreation and. Community Services Agency
Exhibit Ito Libraries Ready to Code MOU—Grant Application
Eberly, Cheryl
From: no-reply@emailmeform.com on behalf of EmailMeForm <no-
reply@emailmeform.com>
Sent: Thursday, August 31, 2017 2:13 PM
To: Eberly, Cheryl
Subject: Libraries Ready to Code Phase III Application [#18961
Hello,
We have received your submission, thank you!
1s your library located in the United Yes
States or U.S. Territories? `:
Is the program in your application
focused on computational thinking Yes
(CT) or computer science (CS) :
Does the program in your application
focus on serving children or youth in Yes
grades PreK-12?Y:
Will your program be 100% free of
cost for youth and their families, Yes
including deposits?':
Do you have prior approval from
your library administration to
implement this program? Yes
Verification may be required upon
request. *:
Your Nanic: Cheryl Eberly
Your Email- ceberly@santa-ana.org
Name of Library'': Santa Ana Public Library
26 Civic Center Plaza
Library Address*: Santa Ana, California 92701
United States
Library Website URL: http://www.ci,santa-ana.ca.us/library/
Phone*: 714-647-5288
Type of library-: Public
Library location*: Urban
What I the size of your library': Large (< 1000 students in the school or <500k in the public library
t
service area)
How many children and teens did
your library serve in 2016? (On -site
54,500
and off -site)'':
What are the primary demographics
Hispanic or Latino, Low Socio-economic, Non English speaking or
of your patrons or service area (check
English language learners
all that a PP t y)'
The Library received the 2016 National Medal for Museum and
Library Service. This award reflects the activities growing from the
Library's constant efforts to offer innovative community responsive
programs and services that are accessible to our challenged
What are your library's major
community. We consider ourselves "THE MIRACLE MAKING
achievements in the past year? (up to
LIBRARY. We customize the little resources we do have to fit our
100 words) ":
needs, and, more importantly, the needs of the community where we
are ingrained." Although we faced budget and staff shortages in 2016,
we were able to leverage our community networks and resources to
continue providing over 50 weekly programs to adults, children and
teens.
We provide youth driven programs that engage teens civically and
impart college/career, STE(A)M and life skills. We also provide
homework help for Ist-I2th grade. Some of the high -impact teen
programs we provide are: SeedsTo Trees Digital Media Tech
What types of programs for children
Academy, "Memories of Migration- Teen Community Historian
and teens does your library provide?
Project Youth Civic Engagement Internships, TeenSpace
(up to 100 words)`:
Cooks/Bakes, Teen Entrepreneurs, Probation Youth Community
Service Program, STeP: Skills for Teen' 'Young Parents, and Buddy
Programs that pair teen volunteer "Big Buddy" mentors with
elementary age "Little Buddies' to support reading, math, arts, health,
science and music skills. Younger children are offered special
reading, math and STE(A)IM programs.
All SAPL's youth programs are built on the 2014 National Arts and
Humanities Youth Program award -winning Circle ofMentorhng
model, in which adults mentor teens and teens mentor younger
children. Eventually, young children become teen volunteers, and teen
volunteers become adults who come back to nurture teens. This
concept was developed from the basic educational precept that when
What makes your youth programs
one teaches, two learn, and closes the Circle of Mentoring by teaching
unique, innovative, and/or sets your
teens to be mentors to younger children. Teens develop their own
library apart from other libraries?
skills and take ownership of programs by passing them on to a
(up to 200 words)*:
younger generation.
The Circle has enabled TeenSpace to become a place of mentorship,
where diverse community youth can transition into adulthood. The
model caters to the non-traditional learners that predominate in our
community: children, preadolescents and teens alike adapting to the
complex demands of homework and transitioning to adulthood while
dealing with a host of inner and external challenges.
The Circle ensures that youth are provided with: 1. A safe space, 2.
Caring Adult mentors, and 3. Opportunities to meaningfully
contribute to their community. The Circle ofMentoring model has
been the algorithm of success for high -impact, youth driven,
community responsive programming for the past 12 years.
Your ALA member number, if 0008309
applicable:
Please provide us with details about
the specific computational thinking
and/or computer science education
program you will implement during youth Know CS for Civic Engagement Project
the grant period, October 2017-
September 2018. Name of the CS/CT
program you'd like to implement as
part of this grant:
PHASE L INITIATION (October— December) (8 weeks)
Staff Mentor CT/CS Tools Training: Eight 2 hours sessions for 3
week duration. 20 staff.
Teen CT/CS + X Teen Program Initiation: Eleven 1.5 hours sessions
Seeds To Trees Digital Media Tech Academy (20 Teens) , Youth
Know Social Innovation Academy (30 Teens) , Youth Commission
(t6 commissioners), Memories of Migration Project (10 Interns)
TeenSpace Cooks/Bakes (3 sites/40 youth), Teen Entrepreneurs (2
sites/ 15 youth), Probation Youth Community Service Program (I
site/ 8 youth), "Teen Arts, Crafts and Design (3 sites/40 youth),
Scholarship Club (2 sites/ 30 youth), Teen Gaming (4 sites/ 40 ,youth)
, STeP Skills for Teen/Young Parents (t0 participants). Four 30
minute sessions at the following 4 Teen mentored "Buddy Programs":
ABC+123 Buddy (4 sites, 20 Teens, 80 Littles) ; Science,
Program description. Provide specific
Healthy/Sports, Teen Jams/MUSic Buddy (15 Teens/ 30 Littles)
details about the program you will
HOUR OF CODE EVENT ( December 2017) (80 participants)
design and implement and
PHASE 2: ACTIVATION (January -March) (12 weeks)
implement.(up to 300 words)':
YOUTH KNOW CS for CIVIC ENGAGEMENT INSTITUTE (12
Weeks) : 25 participants
GIRLS KNOW CS INSTITUTE (4 Weeks March): 40 participants
Girls in CS Leadership Conference (March 2018) : (80 participants)
PHASE 3: ENGAGEMENT (April — September) (24 Weeks)
YOUTH KNOW CS for Civic Engagement INTERNSHIP
PROGRAM : 6 Teen Interns, 10 Youth Ambassadors.
Youth Know CS for Community Club for Young Adults: (15
volunteer members)
Junior CS Club: ( 15 volunteer members)
Fieldtrips: (3 Fieldtrips/ 30 participants)
Youth Know CT/CS +X Teen Program Initiation Sessions: (64
sessions/ 300+Teens, 100+ Little Buddies)
Youth Know CT/CS + Haunted House Planning: (8 Sessions/ I2
Teens)
Code Buddy Program: (8 sessions /I0 Teen Big Buddies/40 Little
Buddies )
Solutions for Community Sustainabilit) Flacl<-a-thou: (50 community
members)
Youth Know Social innovation Hack-a-thon cr TeenSpace Sleepover:
(30 participants)
International Programmer's Day Celebration (September 13), 2018):
80 participants
The goal of this project is to provide young adults and children with
CT and CS training. Youth will learn CT/CS techniques, tools and
careers and how to use CT/CS as a toot to pursue their own goals, be
they academic /carcer goals, concerns with civic engagement/social
justice, or just to share ideas, interests and fun with others. This
program will train teen services staff members in CT skills that they
will incorporate into their programs to introduce youth to CT /CS.
Teens will learn to integrate CT /CS skills into their interests. Teens
What is the goal(s) and objective(s) of with deeper interest in CS and Coding will be empowered to launch 2
the program? How will you measure library CS clubs where they continue honing their CT/CS skills while
them? (up to 200 words)*, learning to engage and pass on these skills to others in their
community. This project will introduce 200+children and 800+teens
to CT/CS skills they can use throughout their academic, working and
personal lives. 85% of all program participants will acknowledge an
increased understanding of CT /CS principles/tools/careers. 80%of
program participants will acknowledge an increased desire to utilize
CT/ CS in their academic, working and personal lives to complement
their interests. We will measure via surveys, observations and self -
reports.
The youth that make up such a large percentage of our community are
faced with many challenges. 91 % of our student population is eligible
for free/reduced priced meals. They are experiencing the results of the
What need(s) in your community will enituC'al. economic, educational, and situational challenges endemic to
this program address? (up to 100 a poor urban immiurant community. They have grown up in a built
wards) out environment suffering from hi'Th population density, and at,
expanding and very present homeless population. Their families and
Community cannot afford to provide them with modern technology
and training. The need for access to ur/CS technology and training
for youth in Santa Ana is acute.
Which of the following best describes
the frequency of your proposed Seties of sessions for multiple learner groups
program:*:
Which of the following best describes
the intensity of your program `: Multi -day sessions
When will your program be offered? After school, On the weekend, Over a holiday or school break
Check all that apply*:
[low many youth do you estimate 800
serving through this program? `:
What approximate grade levels of
children/teens will participate in this pre-K - 2, 3-5, 6-8, 9-12
program?
What is the amount of funding you're
requesting to support this program? 25000
(up to $25,000)r:
$13,500 : Salaries for paid student interns for Youth Know CS for
Civic Engagement Internship Program (6 Interns X $11.23 X 200
hours )
$5,300 : Salaries for Staff CT/CS tools Training (20 Staff X $16.23 X
16 hours)
Please describe what the funds will be $5'000 : Salary for Tutor/Mentors who will serve as lead
used for (up to 250 words)Y. coordinating/advisory staff for Youth Know CS for Civic Engagement
Institute, Girls Know CS Institute, Youth Know CS for Community
Club for Young Adults and Junior CS Club ($16,23 X 305 staff hours)
$1,200 : CS Material and supplies. Preliminary items to purchase
include Rasberry Pi and Arduino based materials, and 13loxels kits.
Materials and supplies list will be finalized with input from youth
program participants and CT/CS trained staff.
Cheryl A. Eberly, Principal Librarian Young Adult and Volunteer
Services. Has over 16 years experience coordinating innovative,
Please provide the name, ,job title, community responsive , youth driven, award winning volunteer and
and list the relevant experience of the mentorship based young adult programming. Successfully
person who will be overseeing this implemented over 15 grants amounting to over $2 million for high
program, (tip to 100 words);: impact, young adult programming that provided civic engagement,
paid work -experience , access to technology, STEM, educational
opportunities and mentorship to underepresented youth populations.
Our program will focus on increasing diversity in CS field by
engaging youth of color, from low income families and girls. Santa
Ana's population is 78% Latino and 11 % Asian. 71% speak Spanish
and 9.7% speak an Asian language at home. 45% are foreign born,
60% of K-12 students are English language learners, and 91%
Does your program focus on
students in our school districts qualify for free or reduced meals. The
increasing diversity in the computer
educational statistics are even more discouraging: Over 42% of adults
science field (e.g. girls, youth from
have not graduated high school and only 11 % of our population have
low income families, or youth of
a college degree. For our over 100,000 children and young adults of
color?) . If yes, please describe which
both sexes, the future can seem bleak, opportunities few and limited in
underrepresented audience(s) you
scope. All of the young people in our programs carry some of the
focus on and why. (up to 200
stigmata represesented by these statistics. We serve and employ many
words)':
youth who face food and housing insecuritites, foster youth, youth on
probation, and many who are single parents, and many whose
academic success is hampered by language barriers . Our experience
has been that girls in our community are not engaged in CS learning.
This program will introduce youth to CS careers and empower them
to pursue this high demand, lucrative field of work.
In your own words, what are barriers
In a financially strapped city. funds to implement new programs,
and challenges you have in especially those requiring specialized equipment and/or skilled
facilitating CT/CS programs at your personnel, is always a major concern. The Library has repeatedly
library and how have you addressed sought grants to supplement our budget in ways that will provide
them or what do you need to address funds for youth programming. In addition, we have leveraged our
them? (up to 200 words)': position as managers of the City's government 'TV channel to
purchase equipment that can be used by students to produce
programming content. The result has been vastly increased
availability of devices and access to W iFi, and an ongoing program of
video production for teens and young adults
Another recurring concern is attracting and engaging the skilled
personnel required to provide CT/CS expertise and training. The
Library has approached this problem by reaching out into the
community to contact community partners who can and are willing to
donate their time to serving community youth. As a result, we have
ongoing relationships with a variety of skilled people who can be
called upon to assist.
Finally, we are chronically short-staffed, so that implementing new
programs requires careful distribution of staff time and attention. We
have attacked this concern by integrating the staff and youth
volunteers/interns, cross -training them and utilizing their various
skills as appropriate
All libraries selected will demonstrate
in their application an understanding
of and ability to integrate Ready to
Code concepts as listed in the RFP. In
Connecting the interests of the participants to CT/CS. If so explain
this section let us know how you plan
how in the box below, Involve children or teens in the designs or
to integrated Ready to Code concepts
implementation of the program? Is so, explain how in the box below.,
in the program you are proposing.
Inovtving community in the design and/or implementation of the
(You can read more about the Ready
program. If so, explain how in the box below., Connecting youth to
to Code concepts on the Ready to
learning opportunities beyond what's offered as a part of the program.
Code website
If so, explain how in the box below., Working with outside coaches
http://wwsv.ala.org/tools/readytocode)
and mentors to help facilitate the program. If so, explain how in the
Which of the following Ready to
box below.
Code concepts will you integrate into
this program? (Select all that
apply.)'°:
Connect the interests ..,,: via our Teen CT/CS + X Program in
which trained staff and guest mentors will present sessions to
introduce teens to CF/ CS Concepts and Tools, and CS Career paths
Describe how the Ready to Code
that incorporate youth interests. These sessions will be provided to
concepts that you selected above will
youth participants/volunteers who attend TeenSpace programs that
be i nt
integrated into the program. (Up
align with their interests/needs like Digital kledia Arts, Social Justice,
to words _
'
Civic Engagement, History, Cooking/baking, Entrepreneurship, Arts,
Design, Gaming, Health, Sports and Music.
• Involve children ...: YOUTH KNOW CS for CIVIC
ENGAGEMENT INSTITUTE where CS Institute participants will
learn CT/CS concepts and tools and be guided towards envisioning
CT=CS interventions for community issues such as Homelessness.
Food insecurity, Health and Community Sustainability. YOUTH
KNOW CS for Civic Engagement INTGRNSI-tiP PROGRAM will
involve youth interns, ambassadors and volunteers in designing and
implementing 2 CS clubs, Code Buddy programs, fiekitrips, and 2
hack-a-thons. They will take on the role of initiators in CT/CS + X
Youth Programming in the summer. In all these programs, library
staff will take on a co -learner role with youth.
• Involving community...: This will be achieved during our Hour of
Code, Community Sustainability Hack-a-thons and at outreach events.
Connecting youth to learning...: Youth will be taken on 3 fielcitrips
to local CT/CS sites. Youth will decide on the 3 locations that they
would like to visit.
• Work with outside coaches/mentors...: Invite TeenSpaee Circle of
Mentoring program alumni who are CS professionals with careers at
Northrop Grumman, Blizzard Entertaiment, Apple and Amazon.com
to name a few. Engage our network of local community CS
professionals, and community connections at SolarCity, SpaceX,
Google and Microsoft. Solicit our higher education partners Santa
Ana College, UCL and CSUF to refer CS students to serve as
coaches/mentors. Connect with CS organizations whose mission in to
provide support like NCWIT Aspire IT program and Technolochicas.
Statement of Agreement I affirm that
all of the information provided in this Yes
application is true and accurate to the
best of my knowledge.*,