HomeMy WebLinkAbout25B - AGMT - CITYWIDE SAFE ROUTES TO SCHOOLREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
CLERK OF COUNCIL USE ONLY:
NOVEMBER 7, 2017
TITLE: APPROVED
APPROVE AN AGREEMENT FOR GRANT- ❑ As Recommended
FUNDED CITYWIDE SAFE ROUTES TO E]Amended
E]OOrrdinance on 1s' Reading
SCHOOL PLAN (PROJECT NO. 17-6730) ❑ Ordinance on od Reading
(STRATEGIC PLAN NO. 5, 6B} ❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Cla MANAGER
RECOMMENDED ACTION
Authorize the City Manager and the Clerk of the Council to execute an agreement with Alta
Planning & Design, to provide transportation/traffic planning and engineering services, for the
three-year term beginning November 7, 2017, and expiring November 6, 2020, in an amount not to
exceed $585,000, subject to nonsubstantive changes approved by the City Manager and City
Attorney.
DISCUSSION
Ensuring community youth are able to safely access school sites has long been a priority for the
City of Santa Ana. In 2015, Public Works Agency staff submitted and received a grant from the
State of California Active 'Transportation Program to develop a Citywide Safe Routes to School
Plan (Plan). The intent of the Plan is to identify and map safe routes to schools, recommend
infrastructure improvements and programs, develop cost estimates, and prioritize
recommendations through a process of conducting walking audits at all public school site locations
in the City of Santa Ana.
A Request for Proposals (RFP) for transportation/traffic planning and engineering services was
released and distributed on September 1, 2017 to qualified firms. The four proposals received
were reviewed by a four -member committee comprised of Public Works Agency, Orange County
Healthcare Agency, and Orange County Transportation Authority staff. The proposal ratings were
based on experience, qualifications, project understanding, and ability to meet the schedule. Once
rated, the sealed fees from the top three firms were revealed. The following table summarizes the
proposal scores:
FIRM
1. Alta Planning & Design
2. Nelson\Nygaard
.R:
2513-1
SCORE
88
79
.•
Agreement for Grant -funded Citywide Safe Routes to School Plan
November 7, 2017
Page 2
Staff recommends that Alta Planning & Design be retained for an amount not to exceed $585,000
for transportation/traffic planning and engineering services. This firm has demonstrated they have
the experience and resources needed to provide the required services. The Consultant will
interface both locally with City staff and other affected agencies; participating in weekly and/or daily
Project meetings as the Citywide Safe Routes to School Plan is developed.
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action. Individual environmental reviews will
be conducted for each recommended improvement at the time of implementation. These types of
projects typically qualify for Categorical Exemptions.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #5 - Community Health, Livability,
Engagement & Sustainability, Objective #6 (focus projects and programs on improving the health
and wellness of all residents), Strategy B (incorporate the improvement of walking and biking lanes
as well as the development of a citywide bike master plan into the Circulation Element of the City's
General Plan).
FISCAL IMPACT
The total cost of the agreement is not to exceed $585,000. Funds are budgeted available in the
Active Transportation Program expenditure account (No. 14817613-66220, Project 17-6730).
Funds are estimated to be spent as follows:
Contract Period
Fiscal Year
Amount
2017-18
$468,000
2018-19
$58,500
2019-20
$57,000
2020-21
$1,500
TOTAL
$585,000
APPROVED AS TO FUNDS AND ACCOUNTS:
Fred Mousavip dr Francisco Gutierrez
Executive Director Executive Director
Public Works Agency Finance & Management Services Agency
FM/EWG/CW
Exhibit 1: Agreement
25B-2
AGREEMENT FOR CITY-WIDE SAFE ROUTES TO SCHOOL PLAN
THIS AGREEMENT is made and entered into this 7th -day, of November, 2017 by and between
Alta Planning + Design, Inc. ("Consultant"), and the City of Santa Ana, a charter city and
municipal corporation organized and existing under the Constitution and laws of the State of
California ("City").
RECITALS
A. On September 1, 2017, the City issued Request for Proposal No. 17-099, by
which it sought a Consultant to provide a City -Wide Safe Routes to School Plan.
B. Consultant submitted a responsive proposal that was selected by the City.
Consultant represents that it is able and willing to provide the services described
in the scope of work that was included in RFP No. 17-099 and as more
specifically delineated in Consultant's proposal.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under
this Agreement will be performed in compliance with such standards as may
reasonably be expected from a professional contracting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
Consultant shall perform the services that were described in the scope of work that was
included in RFP No. 17-099 and as more specifically delineated in Consultant's proposal, which
is attached as Exhibit A and incorporated in full.
2. COMPENSATION
a. City agrees to pay, and Consultant agrees to accept as total payment for its
services under this Agreement, the rates and charges identified in Exhibit B. The
total sum to be expended under the term of this Agreement shall not exceed
$585,000.
b. Payment by City shall be made within forty-five (45) days following receipt of
proper invoice evidencing work performed, subject to City accounting
procedures. Payment need not be made for work which fails to meet the
standards of performance set forth in the Recitals and Scope of Work, which may
reasonably be expected by City.
Exhibit 1
25B-3
3. TERM
This Agreement shall commence on the date first written above and terminate on
November 6, 2020, unless terminated earlier in accordance with Section 16, below.
4. INDEPENDENT CONSULTANT
Consultant shall, during the entire term of this Agreement, be construed to be an
independent Contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer-employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Consultant shall pay all salaries
and wages, employer's social security taxes, unemployment insurance and similar taxes relating
to employees and shall be responsible for all applicable withholding taxes.
5. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible mediwn-cf-expression including -but not limited -to; physieal -
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared
or caused to be prepared by Consultant under this Agreement ("Documents & Data").
Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive
and perpetual license for any Documents & Data the subconsultant prepares under this
Agreement. Consultant represents and warrants that Consultant has the legal right to license any
and all Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
6. INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subconsultants, if any, to obtain and maintain insurance as
described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not
be limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any
act or occurrence arising out of Consultant's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts
Page 2 of 8
25B-4
of insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate, Such insurance shall (a) name the CITY, its officers, employees,
agents, volunteers and representatives as additional insured(s); (b) be primary
with respect to insurance or self-insurance programs maintained by the CITY; and
(c) contain standard separation of insureds provisions.
Business automobile liability insurance, or equivalent form, with a combined
single limit of not less than $1,000,000 per occurrence. Such insurance shall
include coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the California Labor
Code, Consultant, if Consultant has any employees, is required to be insured
against liability for worker's compensation or to undertake self-insurance. Prior
to commencing the performance of the work under this Agreement, Consultant
agrees to obtain and maintain any employer's liability insurance with limits not
less than $1,000,000 per accident.
d. If Consultant is or employs a licensed professional such as an architect or
engineer: Professional liability (errors and omissions) insurance, with a combined
single limit of not less than $1,000,000 per claim with $2,000,000 in the
aggregate.
e. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
(iii) Certificates and policies shall state that the policies shall not be cancelled
or reduced in coverage or changed in any other material aspect, by
consultant, without thirty (30) days prior written notice to the City.
(iv) Consultant shall supply City with a fully executed additional insured
endorsement.
f. If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance
has been procured and is in force and paid for, the City shall have the right, at the
City's election, to forthwith terminate this Agreement. Such termination shall not
affect Consultant's right to be paid for its time and materials expended prior to
notification of termination. Consultant waives the right to receive compensation
and agrees to indemnify the City for any work performed prior to approval of
insurance by the City.
Exhibit 1 g
25B-5
7. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, consultants, special counsel, and representatives from liability: (1) for
personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of
claims for personal injury, including death, and claims for property damage, which may arise
from the negligent operations of the Consultant or its subconsultants, agents, employees, or other
persons acting on their behalf which relates to the services described in section 1 of this
Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution,
judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement.
This indemnity and hold harmless agreement applies to all claims for damages, just
compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered,
by reason of the events referred to in this Section or by reason of the terms of, or effects, arising
from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all
costs for the defense of the City, including fees and costs for special counsel to be selected by the
City, regarding any action by a third party challenging the validity of this Agreement, or
asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief
due to personal or property rights arises by reason of the teens of, or effects arising from this
Agreement. City may make all reasonable decisions with respect to its representation in any
legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject
to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by
Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence,
recklessness, or willful misconduct of the Consultant.
8. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend, indemnify and hold harmless the City, its officers, agents,
representatives, and employees against any and all liability, including costs, and attorney's fees,
for infringement of any United States' letters patent, trademark, or copyright contained in the
work product or documents provided by Consultant to the City pursuant to this Agreement.
9. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of
all work, data, documents, proceedings, and activities related to this Agreement for a period of
three (3) years from the date of final payment to Consultant under this Agreement.
Page 4 of 8
25B-6
10. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance of this Agreement,
and further agrees to exercise the same degree of care it uses to protect its own information of
like importance, but in no event less than reasonable care. "Confidential Information" shall
include all nonpublic information. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and/or agent of the other
party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is,
through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation of Iaw; or (e) is independently developed by the Consultant without
reference to information disclosed by the City.
11. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interest and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
12. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax 714- 647-6956
Executive Director
Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, CA 92702
Fax 714-647-5635
Page5of8
2B-7
To Consultant: Alta Planning+Design, Inc.
Brett Hondorp, AICP, Vice President
617 W. 7th Street, Suite 1103
Los Angeles, CA 90017
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
13. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral
or written, between the parties. In the event of a conflict between the terms of this Agreement
and any attachments hereto, the terms of this Agreement shall prevail, This Agreement may not
be modified except by written instrument signed by the City and by an authorized representative
of Consultant. The parties agree that any tenns or conditions of any purchase order or other
instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not
bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by
any party, or anyone acting.on behalf of any party, which are not embodied herein.
14. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
15. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed
by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or
right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether
or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
Page 6 of 8
25B-8
16. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay
Consultant compensation for all services performed by Consultant prior to receipt of such notice
of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
17. NON-DISCRIIVIINATION
Consultant shall not discriminate because of race, color, creed, relation, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities or in connection with any activities under this Agreement.
Consultant affirms that it is an equal opportunity employer and shall comply with all applicable
federal, state and local laws and regulations.
18. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
19. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ana and all other governmental agencies, Consultant shall notify the City
immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals,
waivers, and exemptions. Said inability shall be cause for termination of this Agreement.
20. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terns of
of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b: All exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By: U/ %. t
Jbfin M. Funk
Assistant City Attorney
FOR APPROVAL
FRED MOUSAVIPOUR
Executive Director, Public Works Agency
CITY OF SANTA ANA
Raul Godinez II
City Manager
CONSULTANT
Name:
Title:
Page 8 of 8
25B-10
UNDERSTANDING OF NEED
PROJECT UNDERSTANDING
The City of Santa Ana is taking great strides in
promoting walking and bicycling as safe and viable
transportation options, evidenced by many recent
infrastructure improvements and planning efforts.
Building on this momentum, and recognizing that a
majority of students already walk or bike to school,
the City seeks to develop a citywide Safe Routes
to School (SRTS) Plan. This effort will involve an
extensive and inclusive community engagement
process, identification and prioritization of school
Infrastructure improvements, and the development
of programs and strategies to better educate and
encourage students to walk and bike to school.
The result will be a comprehensive 6 E's SRTS
Plan that will lead to improved safety and mobility
for all Santa Ana residents, especially the commu-
nity's students and youth, through engineering,
education, encouragement, and enforcement
recommendations.
Santa Ana has many wide streets with high traffic
volumes and speeds, often with narrow or no bike
lanes, gaps and barriers in the sidewalk network,
and crossing challenges. Increasing rates of bicy-
clist and pedestrian -involved collisions indicate a
clear need to focus on safety for residents walking
or riding a bicycle, particularly for children—an
especially vulnerable category of roadway users.
Walking audits at all the schools will result in a list
of infrastructure improvements to enhance safety
Households Speaking
Non-English Languages
in Santa Ana
6%_15%
1_ 117%-26%
U� 27% - 35%
[t] 36% - 47%
I! 48% - 69%
•
Public Schi
—Santa Ana
Santa Ana has a large population of non-English speakers.
Alta understands the unique needs of multi-lingual
communities, and has developed an outreach process that is
inclusive, interactive, and productive so that all members of
the community have a voice.
EXHIBIT A
within each school area, along with a prioritized
set of SRTS corridors linking multiple school sites
together.
Throughout this process, language and cultural
barriers will need to be overcome. Approximately
60% of Santa Ana Unified School District students
are English learners, with Spanish, Vietnamese,
and Khmer the most common non-English
languages spoken at home. As such, ensuring
that outreach is culturally and linguistically appro-
priate will be key to ensuring equitable participa-
tion of students and their families. The planning
and outreach processes will need to be compre-
hensive in order to capture input from differing
groups and stakeholders, and adequately address
the varying needs and interests of all community
members. Our outreach approach, based on our
many years of SRTS program engagement in
diverse schools, involves direct engagement with
each school community to listen to the concerns
and input of residents, and develop solutions that
they can support and take ownership of to further
projects toward implementation.
SCOPE OF WORK
We have developed a comprehensive scope of
work based upon our understanding of the City's
needs, regional objectives, and our experience
successfully completing other Safe Routes to
School plans. The scope of work addresses the
RFP, includes robust public participation, and
features innovative planning and public engage-
ment tools. These combined efforts will yield a
community -supported Safe Routes to School
(SRTS) Pian that aims to both improve safety
throughout the city and enhance the quality of life
for the City's residents by making bicycling and
walking more viable, safe, equitable, and enjoy-
able for people of all ages and abilities.
Task 1: Project Management
TASK 1.1. PROJECT KICK-OFF MEETING
Alta will hold a kickoff meeting with City of Santa
Ana staff to:
N Review project goals and objectives
w Review scope of services
u Collect available data and published materials
Establish meeting schedule
Establish communication protocol
5
25B-11
• Review and list applicable design and plan-
ning standards
r Coordinate with City departments and other
agencies
In advance of the kickoff meeting, Alta will prepare
the agenda for the meeting and a data needs
request memorandum that lists major items
needed to advance the project, including GIS data
and key policy documents for background review.
At the conclusion of the kickoff meeting, key action
items will be identified, and the project schedule
will be revised (as needed).
TASK 1.2. ONGOING PROJECT
MANAGEMENT
Alta Quality Assurance, or "AQUA", refers to our
approach to providing services and developing
deliverables that satisfy client requirements in a
systematic, reliable way. Our goal is to achieve a
high level of"Alta Quality" in our products throughout
each phase of work. The project manager and prin-
cipal -in -charge are always responsible for quality
control, and the principal -in -charge is engaged at
the beginning of the project and at major decision
points. Alta's quality assurance process includes
the following:
Mandatory review of all products
Selection of the appropriate reviewer for the
product -
u Good decision making about when and who
to engage for review
Scheduling the time required for review in
advance of the product due date
Alta project managers use Deltek Vision softwareto
manage the complete lifecycle of a project. Project
costs, fees, and schedule are captured in real time
for accurate and complete client budgeting and
billing. We will conduct cost and technical reviews
at project milestones. These reviews enhance
productivity and provide high quality service to our
clients.
Alta will provide monthly invoices and project
status updates that will include budget and deliv-
erable progress, identifying potential delays and
proposed corrective actions. Alta will maintain a
City of Santa Ana business license throughout the
life of the project.
Alta believes in open communication with our clients
for successful plan development. Throughout
the project, there will be ongoing coordination
between Alta's Project Manager, Ryan Johnson,
LCI, and the City of Santa Ana's Project Manager
— including email, phone, and written communica-
tion to keep the City apprised of progress, antici-
pate review dates, and preview future deliverables,
meetings, and presentations. We propose to hold
weekly calls with the City's Project Manager so
that the project stays on schedule, on budget, and
continues to meet City expectations. In addition,
Alta will provide monthly status updates that will
include budget and deliverable progress.
TASK 1.3. WEEKLY PROJECT DEVELOPMENT
TEAM MEETINGS
Project Manager Ryan Johnson, LCI, understands
the value of community feedback and stakeholder
engagement and welcomes the development of an
inclusive and comprehensive Project Development
Team (PDT). Expanding the membership of the PDT
to include representatives with a focus on the daily
school trips throughout Santa Ana will be impor-
tant. The inclusion of stakeholders involved with
K-12 education in Santa Ana, along with members
knowledgeable about active transportation, equity,
and open space, will be another important first
step in the PDT/Project Team collaboration. Alta
looks forward to facilitating project team coordina-
tion with the PDT, as their guidance will add essen-
tial value to this project and its products.
In consultation with City staff, Alta will develop a
list of potential PDT members. Upon agreement
Primary Author
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LEVEL 3 REVIEW
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Client
Review of Final Product
The Alta team employs a three-tier quality control system
which, coupled with our familiarity with city processes, will
facilitate the highest /eve/ of OA/OC for the project.
6
25B-12
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on membership, the City of Santa Ana will invite
candidates to participate in the PDT. Alta will facili-
tate weekly PDT teleconference meetings, with
up to five (5) in-person meetings at key project
milestones.
Alta will prepare the PDT meeting agendas,
presentation materials, and bullet -point summa-
ries outlining next steps and action items.
Task 1 Deliverables:
• Kick -Off Meeting Agenda, Meeting Notes
• Data Needs Memorandum
• Monthly Status reports, invoices
• Weekly project update calls with Client Project
Manager
• Weekly PDT Meetings
• Meeting Agendas and Notes
. AQUA Review of all deliverables
Task 2: Community Outreach and
Data Collection
TASK 2.1. COMMUNITY OUTREACH PLAN
At the beginning of the project Alta and KPA will
develop a stakeholder outreach plan that outlines
details for soliciting community input through a
robust, transparent, equitable, and multi -layered
process involving direct engagement to schools
and residents, partnership with local community-
based organizations, school -focused walking
audits, and two (2) citywide community meet-
ings. This targeted outreach plan will include a
proposed schedule for the 43 meetings at elemen-
tary schools including PTA and ELAC meetings,
Back -to -School Nights, and may also consider
Youth Football or Little League games to setting up
displays and collecting surveys. The community
outreach plan will also include recommendations
for multi-lingual engagement, and equity consider-
ations. The stakeholder outreach plan will include
coordination with the PDT to build on their ideas,
resources, and media outlets.
We will strive to identify a school champion or
liaison at each of the participating schools. These
champions will be critical in serving as a connec-
tion to the broader school community for outreach,
input, and promoting participation at events such
as the walking audits. We will also utilize existing
school meetings and channels of communica-
tion, such as PTA/PTO and ELAC meetings, to
conduct outreach and gather feedback on issues,
7
recommendations and priorities.. Alta will also
provide strategies for ensuring that outreach
materials and meetings are available in identified
priority languages at each school.
TASK 2.2. COMPILE BASELINE DATA
In preparation for the planning process, Alta will
collect and analyze baseline data to understand
the active transportation network deficiencies and
opportunities in Santa Ana. Alta seeks to collect
and review the following background data and
documents to gain a better understanding of the
school environment:
• SWITRS injury collision data (for the most
recent available 10 years)
• Speed surveys, as available
Traffic counts, as available
Health assessments for each school from
the Orange County Health Care Agency,
California Health Interview Survey, and other
sources
Geographically based crime statistics
n School attendance area maps
School schedule information, including bell
times and minimum days
School enrollment data and maps, if available
n Student travel mode tallies/surveys, as avail-
able (conducting new tallies described below)
Demographic and Socioeconomic Data to
support equity analyses
Crossing guard locations
Road and right-of-way data: curb and street
markings, street lights, sidewalks, bikeway
facilities, bike parking
Relevant studies, reports, and grant
applications
• Public transit nodes, major transit stops near
schools, and boarding/alighting information,
as available
b Land use data
• Existing and ongoing Active Transportation
Efforts in Santa Ana and adjacent cities
including Safe Mobility Santa Ana, Santa Ana
In Motion, Santa Ana Downtown Complete
Streets Plan, and OCTA, Garden Grove, and
SCAG efforts
A Data Request Memo will be prepared and
provided to the City Project Manager outlining GIS
and planning data requested from the City, County,
25B-13
and school districts to complete this review and
analysis. The Memo will detail what information is
needed from the City and/or school districts, and
what data Alta will be able to collect if not provided.
TASK 2.3. STUDENT TRAVEL TALLIES
In order to get a current baseline for student mode
of travel to school, we recommend conducting
Student Travel Tallies at all schools participating
in this project (assuming they do not have recent
tallies from other SRTS efforts). Student tallies
follow a standard protocol from the National SRTS
Center and are the most cost-effective way to
obtain student mode split data for large numbers
of schools. Based on our experiencing managing
the 180+ school Alameda County SRTS program
where annual travel tallies are a required compo-
nent, Alta has developed a very efficient process
for distributing tally forms, providing instruction
and training to teachers to administer tallies, and
collecting and entering the data. Alta will mail each
Santa Ana school a packet with specific instruc-
tions for conducting the tallies, a sufficient number
of tally forms in hardcopy (with an online form
option), and postage -paid return envelope to return
to Alta for data entry. Depending on the contract
start date, we will work with the City and school
districts to identify the optimal tally period to obtain
this baseline mode data. As SRTS improvements
are implemented in Santa Ana, follow up tallies
Alta has extensive experience leading walking audits,
which will result in a robust list of prioritized infrastructure
improvements the City can incorporate into ongoing
maintenance, capital improvement projects, and potential
grant funding applications.
can be conducted to track progress toward goals
of increasing active and shared modes of travel.
TASK 2.4. WALKING AUDITS
Walking audits offer both an outreach opportu-
nity and a formal process to identify needed engi-
neering improvements at Santa Ana's 62 project
schools. This task will result in a robust list of
prioritized infrastructure improvements the City
can incorporate into ongoing maintenance, lists of
Capital Improvement Projects, and potential grant
funding applications. Alta will work with City staff,
the PDT, and the 62 project schools to schedule
walking audits and invite stakeholders, such as
parents, faculty, school and school district staff,
law enforcement representatives, OCTA, commu-
nity organizations (e.g., Latino Health Access,
Santa Ana Active Streets, and the Safe Routes
to School National Partnership), and neighbors.
We will work with City staff to identify the specific
walking audit routes.
Pre -Audit Survey
Prior to conducting an audit, we will send a short
Pre -Audit Survey to the administrator of each
school (typically Principal or Vice Principal). We
have found that these surveys are helpful in gath-
ering basic information about issues and hot spots
around the school, and allow us to more effectively
plan for and conduct the audits. The survey will ask
basic information about operational conditions at
the school, drop-off/pick-up procedures, and any
problem areas that the Walking Audit Team should
focus on. Information gathered from the survey will
help the team prepare the base mapping and better
understand conditions in advance of the walking
audit, including whether to schedule the audit
during the drop-off or pick-up period. Collected
background data will be assembled into the base
maps to be used as the basis for the walking audit
and recommended improvement plan.
Conducting the Walking Audit
The Alta team will facilitate a walking audit at each
school during either school drop-off or pick-up
hours. Stakeholders invited to the audit will include
City staff (Active Transportation Coordinator, Public
Works, Planning), Santa Ana Police Department,
school and school district staff, parents, students,
community organizations (e.g., Latino Health
Access, Santa Ana Active Streets, and the Safe
Routes to School National Partnership), and other
interested community members. The session will
begin with a brief training for participants to review
the process. Stakeholders are given pens and clip-
boards, 8.5"x11"printed aerial maps of the schools,
EV
25B-14
and a walking audit checklist that prompts them
to look for specific infrastructure elements and
traffic behaviors during the assessment. During
the walking audit, we will observe, document, and
photograph existing behavioral and physical condi-
tions that may serve as barriers or challenges to
safe walking, bicycling, vehicle, or transit circula-
tion/access in the school area including:
n Parking (onsite/offsite)
A Loading/Circulation (onsite/offsite)
• Crossings (intersection, midblock, marked,
unmarked, yield compliance)
• Sidewalks and pathways (presence, width,
condition, access barriers)
A Bikeways (presence, width, condition)
n Transit stops, routes, and access pathways
n Crossing guards (locations, times on duty)
• Traffic signal operations
• School area striping, signage, and markings
(condition, compliance, color)
n Bicycle parking facilities
• School access points/gates
• Local traffic circulation patterns
Immediately following the observations during the
drop-off or pick-up, the Alta team's engineers and
planners facilitate a working session with a large-
scale aerial map where stakeholders discuss and
summarize the observed safety challenges and
brainstorm solutions. During the working session,
we will also gather input on recommended routes
for walking and biking to school that will serve as
a basis for the Suggested Routes to School Maps.
Walking Audits at Intermediate and High
Schools
Alta will conduct school site and vicinity audits at
the City's ten (10) intermediate and nine (9) high
schools, providing the same services and deliv-
erables as provided for the elementary schools.
Upper grade level schools provide opportunity for
increased student involvement in the walking audit
process. Particularly for high schools, we will make
efforts to work with a group of students (e.g., Green
Team, Health Academy, Student Leadership) to
participate in the walking audits—this provides
an opportunity to understand students unique
perspectives of barriers and challenges they face
in commuting to school on foot, bicycle or via
transit, and also helps to engage them in taking
ownership of potential solutions and improvements
on and around the campus.
9
TASK 2.5. SUPPLEMENTAL DATA
COLLECTION
Extensive background data will be collected in
Task 2.1 prior to the walking audits. We recog-
nize that as part of developing engineering recom-
mendations, further data collection efforts may be
needed around school areas, such as additional
traffic volume data, turning movements, or speed
surveys. For budgeting purposes the Alta team
assumes that we will conduct one set of manual
bicycle/pedestrian counts (per SCAG method-
ology), and one set of automated vehicular traffic
counts at each of the 62 schools. Specific loca-
tions at which to collect additional data would be
determined in conjunction with City engineering
staff to support project recommendations.
TASK 2.6. RECOMMENDED IMPROVEMENTS
Following each walking audit, Alta will draft a
technical memo and conceptual improvement
plan displaying recommended improvements on
an annotated aerial map, which can serve as the
basis for future grant applications.
For each school the Technical Memo will include:
Basic School information
• Address
v Arrival and dismissal times
n Enrollment
A Site layout and existing facilities
Summary of Existing Conditions and Needs
n List of participants in the assessment
Photos
Summary of issues identified during back-
ground data collection and assessment/
walking audit
» Any other identified major barriers (freeways,
arterials) that may be discouraging active
modes to school, even if outside immediate
walking audit map boundary
Recommendations:
Infrastructure/operations: Conceptual
improvement plan with Cost Estimates
Policy or programmatic recommendations
Given the large number of Walking Audits being
conducted, it will be important to have a well-
defined review process to ensure that draft recom-
mendations are being reviewed and revised in
a timely manner. In our experience conducting
numerous school walking audits it is important to
25B-15
provide follow-up feedback to walking audit partici-
pants within 2 months of conducting the audit, so
they continue to stay engaged and understand
how they can support proposed improvements. A
general schedule for walking audit review would
be as follows, ensuring that the recommendations
from each audit reach the school stakeholders
within 8 weeks.
• Within 3 weeks of conducting each walking
audit, an Internal Draft Technical Memo and
conceptual improvement plan is completed
and submitted to City
x City Review (approx. 2 weeks)
• Public Draft Technical Memo and conceptual
improvement plan are completed and distrib-
uted to school stakeholders (2 weeks)
We will maintain a master database of all site
assessments conducted for the project program,
including date of walking audit and date of concept
improvement plan. The City and school districts
can use this database to track future grant pursuits
and project implementation.
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TASK 2.7. ONGOING OUTREACH AND
COMMUNITY MEETINGS
In addition to the 43 meetings or events at elemen-
tary schools and targeted outreach activities for
intermediate and high schools, Alta will conduct
two (2) citywide community meetings; the first will
occur at the beginning of the project, and a second
meeting will take place after development of the
draft SRTS Plan. It is suggested that meetings
take place during established community festivals
or high -traffic events to elicit input from those who
would not necessarily attend meetings. Informal
events such as the annual Cinco de Mayo Festival
represent great opportunities to interact face-to-
face with families to build awareness of the SRTS
Plan, and get input and feedback on improvements.
Our team proposes the following be included in
each meeting:
Meeting #1:
n Introduce the SRTS planning project, identify
community -wide goals and objectives, and
solicit general suggestions from stakeholders
x Present baseline data and improvement
benchmarks
SAFE ROUTES 0109 -sl _
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Alta is experienced in creating a range of meeting materials, including meeting notifications, e -blasts, handouts, sign -in sheets,
comment cards, and directional signage.
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25B-16
Meeting #2:
a Present suggested priority school area
walking audit findings, recommended Safe
Routes to School Corridors, and engineering
countermeasure assessments
• Present the draft SRTS Plan, including non -
infrastructure program recommendations and
the Plan's Implementation Strategy
At both meetings, Alta
forms to participants to
back and suggestions
process.
will circulate evaluation
allow for additional feed -
n improving the planning
Language interpretation services will be made
available at both community meetings (up to three).
Additional language interpretation will be consid-
ered, as requested by the City and PDT.
Alta will use multiple strategies to advertise the
citywide community meetings, determined in
discussions with the City and PDT. These strate-
gies might include:
n Presentations to school staff, at PTA meet-
ings, to neighborhood groups, etc.
• Social media platforms such as Facebook
and Twitter
Flyers, posters, and other announcements
such as take-home handouts, announce-
ments on school campus marquees, and
posters and flyers at school events, churches,
and community events
Coordination with other active transportation
plans/projects in Santa Ana and other regional
efforts to leverage stakeholder contacts and
involvement. Latino Health Access (LHA) has
agreed to partner with us to actively provide
assistance with marketing to the community;
our budget includes a stipend to compensate
LHA for outreach support.
Parent advocates from the City will also recom-
mend tailored strategies for outreach to our diverse
student population and their families. These strate-
gies may vary from school to school depending on
the ethnic, racial, and linguistic composition of the
students and their families.
Our graphic design team has worked with
numerous communities to create a 'look and feel'
for SRTS plans and programs, and we will create
a unique font and color scheme for the Santa Ana
SRTS Plan that will provide consistency and legiti-
macy throughout the project.
11
Alta will develop content for up to four (4) social
media posts and up to three (3) print -ready
marketing materials (flyers, posters, etc.) for each
community meeting using the final graphic scheme,
adjusting the text content to fit with each school
site as needed. We will provide outreach materials
in electronic PDF and Microsoft Word copies, so
the project partners can adjust the minor details if
needed. We will prepare black and white versions
for reproduction on school printers, and templates
will help future implementors quickly have the docu-
ments they need to conduct outreach. Our multi-
lingual team will provide the outreach materials in
up to 3 languages; we assume the City will provide
translation into other languages as needed.
Alta will also create one (1) introductory PowerPoint
presentation that can be used for all meetings the
PDT group members wish to have with stakeholder
organizations, such as school PTAs. Alta can
translate this presentation for up to 3 languages;
we assume the City will provide translation into
other languages as needed.
TASK 2.8. DEMONSTRATION PROJECT AT
OUTREACH MEETING
Alta will identify a specific infrastructure project
at one of the suggested priority school locations
or along a suggested priority SRTS Corridor for
a pop-up/"tactical urbanism' demonstration to
immediately illustrate the benefit of adding active
transportation infrastructure. Alta is currently
leading the Southern California Association of
Governments' (SCAG's) Go Human Tactical
Urbanism Phase 2 events and will integrate many
of the proven strategies from that series into this
demonstration. Alta will work with City and school
district staff to finalize a site plan and coordi-
nate permitting, with the understanding that the
demonstration would be no more than 1-2 blocks
in scale, and may possibly only exist in front of
one school. Depending on the availability of mate-
rials and volunteers, the project may be smaller.
For maximum impact, Alta recommends to tie the
demonstration to an existing community event or a
project community outreach meeting.
Exact project elements will be determined through
a collaborative design process with City and
school district staff, as well as access to donated
or borrowed materials. Materials will need to be
affordable and easily replaceable, due to the likeli-
hood of damage or vandalism, which is expected
if left in place for more than a week or two. Alta
will coordinate with SCAG to potentially utilize
25B-17
Alta will develop a demonstration project at one of the
suggested priority school locations or along a suggested
priority SRTS corridor, and will integrate many of the proven
strategies that we gained from our experience leading the
most recent round of SCAG Go Human Tactical Urbanism
events.
their existing Go Human demonstration materials.
Other demonstration materials, such as vegeta-
tion, can be solicited from local businesses and
organizations.
On-site surveys will be collected from people
walking or bicycling with the aid of a temporary
installation of clipboards and a box to collect paper
surveys. Temporary signage will also inform pass-
ersby of the demonstration project and solicit infor-
mation through an easily remembered website
address to allow drivers and other users passing
by the project, but unable to stop, to contribute
feedback.
Most importantly, any temporary designs must
meet safety criteria for a temporary street element,
and we will work closely with City engineers to
identify ways to protect the safety of all road users
and reduce liability for both the City and our team.
Task 2 Deliverables:
. Walking Audit notices
• Walking Audits at every participating school
Participant lists
. Audit photographs
Geodatabase and AutoCAD file of infrastructure
issues and recommended improvements
Traffic counts near schools
. Technical memorandum summarizing data
collected
• Community Outreach Plan
• Multi-lingual marketing materials such as
presentations, photos, social media postings,
and flyers
• One presentation slide deck for PDT use
• Meeting agendas and notes
• Participant evaluation forms
. One (1) school focused pop-up demonstration
project
Task 3: GIS Mapping
TASK 3.1. PREPARE SUGGESTED ROUTE TO
SCHOOL MAPS
Based on GIS data and input received during the
site assessments, Alta will develop Suggested
Route to School maps for each school that focus
on key corridors near schools for students to walk,
bike, and access transit. Suggested Route to
School maps can be an effective tool in identifying
preferred routes to school for walking and bicycling
based on existing infrastructure like sidewalks
and bike lanes, or traffic controls/crossing guards
for crossing streets. Suggested Route maps are
user maps, intended to be used as a wayfinding,
encouragement, and outreach tool, and generally
developed at the scale of an entire enrollment area
for elementary schools, and at a 1-3 mile radius for
middle and high schools. N
Suggested Route maps differ from Walking Audit
Conceptual Improvement maps in that they are
based on existing infrastructure condition, and
they can also be used to prioritize infrastructure
investments on key school routes. As infrastruc-
ture improvements are made, the suggested
routes maps should be updated to reflect new
route information.
The maps will show recommended walking and
bicycling routes to school for the school enrollment
areas (for elementary schools), and a 1-2 mile
radius for middle and high schools. Suggested
routes will be designated using arrows or high-
lighted corridors, and we will show average walking
and bicycling times from select locations. Maps
will include:
25B-18
School boundary
Suggested walking and biking routes (using
arrows or highlighted corridors)
12
u Park and Walk locations
., Key traffic controls
,, Bicycle facilities (lanes, routes, paths)
Pedestrian facilities (sidewalks, trails, marked
crossings)
School access points
Bicycle parking locations
Crossing guard locations
u Transit stops
1/2 -mile and 1 -mile radius buffers
Average walking and biking times from select
locations on the map
Map legends will be provided in both English and
Spanish. As an optional task in Suggested Route
development, we can customize and utilize Alta's
School Mapper app (IOS and Android, devel-
oped as part of the Alameda Countywide SRTS
program). This app allows participants to use their
mobile phone to map their route to school, and also
to identity barriers along the way. Use of this app
to map school routes may be particularly effective
at the middle and high school levels, and could
be incorporated into a student exercise in order to
gain additional input.
As part of the suggested mapping process, Alta
will develop a strategy for collecting infrastruc-
ture data that does not exist in GIS. This may
include field investigations at schools to take field
measurements with GIS/GPS enabled devices
and recording via the ESRI Collector app and
using digital photography. The ESRI Collector app
will be used to document the presence and char-
acteristics of bicycle and pedestrian facilities and
amenities, including sidewalks, crosswalks, bikes
lanes, and more. The ESRI Collector app data will
be directly synced with GIS to produce existing
conditions maps.
TASK 3.2. PRESENT AND FINALIZE SAFE
ROUTES TO SCHOOL ROUTE MAPS
Alta will present the maps and relevant findings to
the PDT. One Alta team member will attend the
presentations. The Client will arrange meeting
logistics, including meeting date, time, location,
and noticing. Alta will prepare a presentation with
the most relevant findings and will bring the Safe
Routes to School route maps so City staff and the
PDT have an opportunity to comment and 'make
recommendations.
After the City Project Manager provides us with
a single consolidated set of non -contradictory
comments, Alta will finalize and deliver the
suggested Safe Routes to School Route Maps for
the PDT's review and approval. Once the PDT has
reviewed and approved the Safe Routes to School
Route Maps, Alta will incorporate them into the
Draft SRTS Plan.
Task 3 Deliverables:
• Suggested Route maps for each school
• Presenting Suggested Route Maps to PDT
• Presentation materials
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13
25B-19
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using digital photography. The ESRI Collector app
will be used to document the presence and char-
acteristics of bicycle and pedestrian facilities and
amenities, including sidewalks, crosswalks, bikes
lanes, and more. The ESRI Collector app data will
be directly synced with GIS to produce existing
conditions maps.
TASK 3.2. PRESENT AND FINALIZE SAFE
ROUTES TO SCHOOL ROUTE MAPS
Alta will present the maps and relevant findings to
the PDT. One Alta team member will attend the
presentations. The Client will arrange meeting
logistics, including meeting date, time, location,
and noticing. Alta will prepare a presentation with
the most relevant findings and will bring the Safe
Routes to School route maps so City staff and the
PDT have an opportunity to comment and 'make
recommendations.
After the City Project Manager provides us with
a single consolidated set of non -contradictory
comments, Alta will finalize and deliver the
suggested Safe Routes to School Route Maps for
the PDT's review and approval. Once the PDT has
reviewed and approved the Safe Routes to School
Route Maps, Alta will incorporate them into the
Draft SRTS Plan.
Task 3 Deliverables:
• Suggested Route maps for each school
• Presenting Suggested Route Maps to PDT
• Presentation materials
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25B-19
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using digital photography. The ESRI Collector app
will be used to document the presence and char-
acteristics of bicycle and pedestrian facilities and
amenities, including sidewalks, crosswalks, bikes
lanes, and more. The ESRI Collector app data will
be directly synced with GIS to produce existing
conditions maps.
TASK 3.2. PRESENT AND FINALIZE SAFE
ROUTES TO SCHOOL ROUTE MAPS
Alta will present the maps and relevant findings to
the PDT. One Alta team member will attend the
presentations. The Client will arrange meeting
logistics, including meeting date, time, location,
and noticing. Alta will prepare a presentation with
the most relevant findings and will bring the Safe
Routes to School route maps so City staff and the
PDT have an opportunity to comment and 'make
recommendations.
After the City Project Manager provides us with
a single consolidated set of non -contradictory
comments, Alta will finalize and deliver the
suggested Safe Routes to School Route Maps for
the PDT's review and approval. Once the PDT has
reviewed and approved the Safe Routes to School
Route Maps, Alta will incorporate them into the
Draft SRTS Plan.
Task 3 Deliverables:
• Suggested Route maps for each school
• Presenting Suggested Route Maps to PDT
• Presentation materials
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13
25B-19
Task 4: Safe Routes to School
Corridors
TASK 4.1. DEVELOP SRTS CORRIDOR
PRIORITIES AND MAPS
Once recommendations have been developed
for all schools, Alta will identify suggested Safe
Routes to School Corridors that link multiple
school sites together. These corridors will provide
opportunities to package together smaller project
improvements into larger corridor or system -wide
projects that can be prioritized and can more effec-
tively compete for grant funding. Identified SRTS
Corridors will link back to the Suggested Route
Maps and will identify projects with the greatest
potential for safety and mobility benefit. Alta will
develop recommended prioritization criteria based
on community and PDT input as well as best prac-
tices from other similar communities. The criteria
will be used to systematically evaluate and priori-
tize projects based on potential to improve local
conditions for safe walking and bicycling to school
while also addressing regional connectivity and
travel patterns. The criteria may include consider-
ations such as ability to address safety concerns,
community priorities, gap closures, connectivity
to additional destinations beyond the school such
as community centers and parks, and potential
to address transportation challenges for under-
served populations. The recommended criteria
and measures will be provided to City staff and the
PDT for review and approval.
Alta will utilize the performance criteria and
measures to develop a citywide priority project list
based on the needs assessment, public and stake-
holder input, and funding feasibility. The SRTS
Corridor List will include cost estimates per project
and per corridor. Alta will map the citywide SRTS
corridors illustrating priority improvement areas.
Cost estimates will be derived from the costs
developed in the Conceptual Improvement Plans
in Task 2.
Task 4 Deliverables:
• Safe Routes to School Corridor Maps
• Priority Project List
Task 5: Citywide Safe Routes to
School Plan
Alta will develop a Draft SRTS Plan, which will
include input from stakeholders and community
members and the list of recommendations and
priorities developed in the preceding tasks, which
will position Santa Ana, along with its partnerschool
districts, to apply forfuture grant funding from local,
state, and federal sources. The Draft SRTS Plan
will be based on the "Six E's" of SRTS planning
(i.e., Engineering, Education, Encouragement,
Enforcement, Evaluation, and Equity).
Becoming a truly bike- and walk -friendly city
requires a multi -faceted approach, including strate-
gies beyond traditional engineering and infrastruc-
ture projects. Alta will update or develop Education,
The photosimulation above demonstrates possible safety enhancements at Sepulveda Elementary School, including curb
extensions and high visibility crosswalks. Photosimulalions can be used in grant applications to communicate how a facility
might be used in the local context.
14
25B-20
Encouragement, Enforcement, and Evaluation
Policies and Strategies to include the latest tech-
nology and best practices. Alta is the only bicycle
and pedestrian planning firm with a department
dedicated to planning and implementing education
and encouragement components. of non -motor-
ized programs.
Alta will review existing bicycle and pedes-
trian education, encouragement, outreach, and
enforcement programs in the City of Santa Ana
and at individual schools. Based on community
and stakeholder interests, concerns, needs, and
resources for programs as well as best practices
for model programs, we will develop recommen-
dations among the programming "E's" (Education,
Encouragement, Enforcement, and Evaluation)
through an Equity lens (the fifth non -infrastruc-
ture "E"). Recommendations will incorporate Safe
Routes to School programs, in -school and city-
wide education, marketing campaigns, regular
bicycle and pedestrian counts, and more. These
findings will be included in the Programs and
Policies Chapter, which will include an overview of
existing programs and develop a custom suite of
new program recommendations, along with a brief
description of the equity considerations that should
be made (for instance, reviewing how enforcement
policies can avoid disproportionately targeting
members of disadvantaged communities).
The Draft SRTS Plan will be reviewed by City staff,
the PDT, and the City Council. The City Project
Manager will provide Alta with one consolidated
set of non -contradictory comments. The Revised
Draft Plan will be presented at the second citywide
community meeting to solicit public input.
Alta will incorporate feedback and edits from City
staff, the PDT, and the City Council into a final Safe
Routes to School Plan. This will be reviewed by
City staff, the PDT, and the City Council for final
approval. The City Project Managerwill provide one
consolidated set of non -contradictory comments to
Alta for a final round of revisions. Alta will help the
City Project Manager to draft the adoption reso-
lution, develop presentation materials, and attend
one City Council Meeting to present the final SRTS
Plan or will assist City staff on the presentation.
OPTIONAL TASK: ONLINE MAPPING TOOL
Once the school area improvements, recom-
mended routes, and improvement corridors are
approved by the City and the PDT, Alta will develop
an online mapping tool with toggle -able layers
showing collision history, demographics, planned
improvements, improvement corridors, and photo -
simulations. Since the majority of the public does
not look at plans and maps on a day-to-day basis,
this tool will provide the public a better under-
standing of what is being proposed.
Alta brings creativity to our visual renderings,
adding elements such as public art and potential
economic development, to capture the vibrancy of
streets and public spaces. We pay special atten-
tion to details such as making sure figures shown
in renderings depict the people regularly living
and visiting the neighborhood and using native or
local plants and trees. Alta will prepare up to ten
(10) photosimulations of recommended projects
to be included in the SRTS Plan. The photosimu-
lations will address landscape and urban design
elements.
Task 5 Deliverables:
• Education, Evaluation, Encouragement, and
Enforcement Policies and Strategies, with
Equity considerations
• Recommended Programs and Policies Chapter
• Administrative Draft Santa Ana Safe Routes to
School Plan
• Public Draft Santa Ana Safe Routes to School
Plan
• Final Santa Ana Safe Routes to School Plan
• Slide Deck for Presentation before City Council
• City Council Meeting (Up to two (2] Alta staff in
attendance)
• Online mapping tool with ten (10) project photo -
simulations (Optional)
7s
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