HomeMy WebLinkAbout25C - AGMT - WATER SYSTEMREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
NOVEMBER 7, 2017
TITLE:
APPROVE AGREEMENTS WITH KDC
SYSTEMS, ENTERPRISE
AUTOMATION, AND INDUSTRIAL
CONTROL SYSTEMS ONLINE, INC.
FOR WATER SYSTEMS CONTROL
DESIGN, PROGRAMMING AND
SUPPORT SERVICES (RFP NO. 17-
087) (STRATEGIC PLAN NO. 6, 2)
C MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and Clerk of the Council to execute on-call agreements to provide
water systems control design, programming and support services for the three-year period
beginning November 7, 2017, and expiring November 30, 2020, with provisions for a two-year
renewal option exercisable by the City Manager and City Attorney, in an annual amount not to
exceed $85,000, for a total not to exceed amount of $255,000 subject to nonsubstantive changes
approved by the City Manager and City Attorney, with the following vendors:
Vendor Location
KDC Systems Los Alamitos
Enterprise Automation Irvine
Industrial Control Systems Online, Inc. Ripon
DISCUSSION
The City of Santa Ana Public Works Agency (PWA) oversees and maintains the daily operations
of a highly automated and complex water system consisting of pump stations, wells, reservoirs
and flow control valves. These operations require a robust network of industrial controls to
properly manage the water system. The controls and monitoring equipment, located at water
sites across the city, allow water system operators to monitor the water system for abnormalities,
check system statuses, and manage the water system effectively. It is necessary, from time to
time, to adjust the control software programs due to changes in operation, system upgrades and
updates, and for troubleshooting of both mechanical and software malfunctions.
Staff prepared a Request for Proposals (RFP) to select up to three approved consultants for as -
needed water systems control design, programming, and support services. The RFP was
25C-1
Agreements for Water Systems Control Design,
Programming, and Support Services
November 7, 2017
Page 2
advertised on the City's Planet Bids website, as well as the City Public Works website on August
2, 2017. Eight proposals were received and evaluated by a selection committee. All firms scored
above the minimum acceptable score of 70. Listed below are the responding firms and their
respective scores:
Rank
FIRM
Location
Score
1
KDC Systems
Los Alamitos
95
2
Enterprise Automation
Irvine
94
3
Industrial Control Systems Online, Inc.
Ripon
91
4
Vertech
Irvine
89
5 ASCE Engineering, Inc.
Irvine
84
6 ProUsys
Bakersfield
84
7 PMCM Consulting Engineers
Los Angeles
77
8 Weber Water Resources Management,
San Bernardino
76
LLC
In accordance with the RFP, staff recommends awarding contracts to the top three rated firms.
Each demonstrated a high technical competency and ability to respond to the City's needs.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #2 (address deferred maintenance on City buildings and equipment).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Funds are budgeted and available in the current fiscal year Water Utility Water Production and
Supply Fund (Account No. 06017640-62300), and will be requested in subsequent fiscal years.
Funds are estimated to be spent as follows:
FISCAL YEAR
2017/18
ESTIMATED
EXPENDITURE
$42,500
FY 2018/19
$85,000
FY 2019/20
$85,000
FY 2020/21
$42,500
TOTAL:
$255,000
25C-2
Agreements for Water Systems Control Design,
Programming, and Support Services
November 7, 2017
Page 3
*62 t --wt
Fred Mousavi ur
Executive Director
Public Works Agency
►ff!-. -.
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
Exhibits: 1. Agreement with Enterprise Automation
2. Agreement with Industrial Control Systems
3. Agreement with KDC Systems
25C-3
25C-4
AGREEMENT TO PROVIDE WATER SYSTEMS CONTROL DESIGN,
PROGRAMMING, AND SUPPORT SERVICES ON AN ON-CALL BASIS
THIS AGREEMENT is made and entered into this 7th day of November, 2017 by and between
Enterprise Automation ("Consultant"), and the City of Santa Ana, a charter city and municipal
corporation organized and existing under the Constitution and laws of the State of California
("City").
RECITALS
A. On August 2, 2017, the City issued Request for Proposal No. 17-087, by which it
sought Consultants to provide Water Systems Control Design, Programming, and
Support Services on an on-call basis for the City's water production and control
facilities.
B. Consultant submitted a responsive proposal that was among those selected by the
City. Consultant represents that it is able and willing to provide the services
described in the scope of work that was included in RFP No. 17-087 and attached
as Exhibit A.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under
this Agreement will be performed in compliance with such standards as may
reasonably be expected from a professional contracting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
On an as -needed basis, and at the sole discretion of City, Consultant shall perform the
services that are described in Exhibit A. Consultant's proposal is incorporated by reference as
though fully set forth herein. When the need for services arises, City may initiate services
through use of a task or similar order issued to Consultant.
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Consultant under this Agreement. Consultant shall be paid only for actual
services performed under this Agreement at the rates and charges identified in
Exhibit B. Consultant is one of three consultants selected to provide services on
an as -needed basis under RFP No. 17-087. The total annual compensation for
services provided by all consultants selected under RFP No. 17-087 shall not
exceed $85,000 during the term of the Agreement, including any extension
periods.
Exhibit 1
25C-5
b. Payment by City shall be made within forty-five (45) days following receipt of
proper invoice evidencing work performed, subject to City accounting
procedures. Payment need not be made for work which fails to meet the
standards of performance set forth in the Recitals and Scope of Work, which may
reasonably be expected by City.
TERM
This Agreement shall commence on the date first written above and terminate on
November 30, 2020, unless terminated earlier in accordance with Section 17, below. The term
of this Agreement may be extended for one 2 -year period upon a writing executed by the City
Manager and City Attorney.
4. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq.,
and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq.,
("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the
performance of other requirements on "public works" and "maintenance" projects. If the
services being performed are part of an applicable "public works" or "maintenance" project, as
defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant
agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and
hold the City, its elected officials, officers, employees and agents free and harmless from any
claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage
Laws.
5. INDEPENDENT CONSULTANT
Consultant shall, during the entire term of this Agreement, be construed to be an
independent Contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer-employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Consultant shall pay all salaries
and wages, employer's social security taxes, unemployment insurance and similar taxes relating
to employees and shall be responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared
or caused to be prepared by Consultant under this Agreement ("Documents & Data").
Page 2 of 8
25C-6
Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive
and perpetual license for any Documents & Data the subconsultant prepares under this
Agreement. Consultant represents and warrants that Consultant has the legal right to license any
and all Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
INSURANCE
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subconsultants, if any, to obtain and maintain insurance as
described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not
be limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any
act or occurrence arising out of Consultant's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts
of insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the CITY, its officers, employees,
agents, volunteers and representatives as additional insured(s); (b) be primary
with respect to insurance or self-insurance programs maintained by the CITY; and
(c) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined
single limit of not less than $1,000,000 per occurrence. Such insurance shall
include coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the California Labor
Code, Consultant, if Consultant has any employees, is required to be insured
against liability for worker's compensation or to undertake self-insurance. Prior
to commencing the performance of the work under this Agreement, Consultant
agrees to obtain and maintain any employer's liability insurance with limits not
less than $1,000,000 per accident.
d. If Consultant is or employs a licensed professional such as an architect or
engineer: Professional liability (errors and omissions) insurance, with a combined
single limit of not less than $1,000,000 per claim with $2,000,000 in the
aggregate.
e. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
Page 3 of 8
25C-7
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
(iii) Certificates and policies shall state that the policies shall not be cancelled
or reduced in coverage or changed in any other material aspect, by
consultant, without thirty (3 0) days prior written notice to the City.
(iv) Consultant shall supply City with a fully executed additional insured
endorsement.
f. If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance
has been procured and is in force and paid for, the City shall have the right, at the
City's election, to forthwith tenninate this Agreement. Such tennination shall not
affect Consultant's right to be paid for its time and materials expended prior to
notification of termination. Consultant waives the right to receive compensation
and agrees to indemnify the City for any work performed prior to approval of
insurance by the City.
8. INDEIVMFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, consultants, special counsel, and representatives from liability: (1) for
personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of
claims for personal injury, including death, and claims for property damage, which may arise
from the negligent operations of the Consultant or its subconsultants, agents, employees, or other
persons acting on their behalf which relates to the services described in section 1 of this
Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution,
J udicial or equitable relief is due by reason of the terms of or effects arising from this Agreement.
This indemnity and hold harmless agreement applies to all claims for damages, just
compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered,
by reason of the events referred to in this Section or by reason of the terms of, or effects, arising
from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all
costs for the defense of the City, including fees and costs for special counsel to be selected by the
City, regarding any action by a third party challenging the validity of this Agreement, or
asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief
due to personal or property rights arises by reason of the terms of, or effects arising from this
Agreement. City may make all reasonable decisions with respect to its representation in any
legal proceeding. Notwithstanding the foregoing, to the extent Consultant 's services are subject
to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by
Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence,
recklessness, or willful misconduct of the Consultant.
Page 4 of 8
25C-8
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend, indemnify and hold harmless the City, its officers, agents,
representatives, and employees against any and all liability, including costs, and attorney's fees,
for infringement of any United States' letters patent, trademark, or copyright contained in the
work product or doctunents provided by Consultant to the City pursuant to this Agreement.
10. RECORDS
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of
all work, data, documents, proceedings, and activities related to this Agreement for a period of
three (3) years from the date of final payment to Consultant under this Agreement.
11. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance of this Agreement,
and further agrees to exercise the same degree of care it uses to protect its own information of
like importance, but in no event less than reasonable care. "Confidential Information" shall
include all nonpublic information. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and/or agent of the other
party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is,
through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation of law; or (e) ,is independently developed by the Consultant without
reference to information disclosed by the City.
12. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interest and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
13. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
Page 5 of 8
25C-9
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax 714-647-6956
Executive Director
Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, CA 92702
Fax 714-647-5635
To Consultant: Enterprise Automation
210 Goddard
Irvine, CA 92618
Fax 949-769-6005
A party may'change its address by giving notice in writing to the other party. Thereafter;
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above, For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral
or written, between the parties. In the event of a conflict between the terns of this Agreement
and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not
be modified except by written instrument signed by the City and by an authorized representative
of Consultant. The parties agree that any terms or conditions of any purchase order or other
instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not
bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by
any party, or anyone acting on behalf of any party, which are not embodied herein.
Page 6 of 8
25C-10
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services -which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed
by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or
right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether
or not similar, not shall any waiver constitute a continuing waiver unless the writing so specifies.
17. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay
Consultant compensation for all services performed by Consultant prior to receipt of such notice
of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
18. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, relation, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities or in connection with any activities under this Agreement.
Consultant affirms that it is an equal opportunity employer and shall comply with all applicable
federal, state and local laws and regulations.
19. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
Pa e7of8
2C-11
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
20. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ana and all other governmental agencies. Consultant shall notify the City
immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals,
waivers, and exemptions. Said inability shall be cause for termination of this Agreement.
21. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b: All exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By: V.
J M. Funk
Assistant City Attorney
RECOMMENDED FOR APPROVAL
FRED MOUSAVIPOUR, Executive Director
Public Works Agency
CITY OF SANTA ANA
Raul Godinez 11
City Manager
CONSULTANT
Name:
Title:
Page 8 of 8
25C-12
CITY OF SANTA ANA EXHIBIT A
RFP NO.: 17-087
WATER SYSTEM CONTROL DESIGN, PROGRAMMING AND SUPPORT SERVICES
SCOPE OF WORK
Introduction and Background:
The City of Santa Ana is located in the heart of Orange County, California and is approximately 27 square
miles. The City provides potable drinking water for all of the City's residents and businesses. The City's water
production system consists of 22 wells, 4 pressure control stations, 7 Metropolitan Water District connections, 7
water booster stations and 8 reservoirs. Control and monitoring of the water system is coordinated via the City
SCADA system using a series of radios to send and receive data from remote locations to the City Home
SCADA control room.
Description of Work:
The City desires to retain qualified Consultants to provide control system design, engineering, integration, and
programming support on an as -requested basis for the City's water production facilities. The City's facilities
are controlled by the Dynac ES SCADA software as provided by Kapsch TrafficCom USA, Inc.
The City water production sites consist of facilities with many of the following components: Modicon
Momentum Programmable Logic Computers (PLC), ABB Variable Frequency Drives (VFD), Limitorque motor
operated valves .(MOV), mag meters (various brands) and other related appurtenances. Local control is often
achieved via a human machine interface (HMI) local to the remote terminal unit (RTU) control panel. The
HMIs at any station are either the Magelis HMI or a Unitronics display. It is the City's desire that all site
control reside within the site PLC with the HMI acting primarily as a site control interface relaying operator
commands to the site PLC.
Consultant Responsibilities:
CONTROL SYSTEM DESIGN SERVICES
Consultant shall be required to provide full control panel designs which conform to City standards, for well,
pump motor and control valve operations. Control panel designs shall contain fully engineered diagrams that
specify all equipment, back panels, terminal blocks, special components and related items. Also included in the
design shall be all control wiring diagrams, specific 1/0, panel elevations, item and quantity lists with specific
part numbers. Control systems designs shall be complete and inclusive of all information necessary for the City
to utilize as bid/procurement documents to have the panels built and installed. The Consultant shall provide
SCADA, control and instrumentation design support services, including but not limited to those described
below:
• Consultant shall perform field investigations of existing control panel wiring to verify and, as needed,
correct wiring drawings for existing control panels. Consultant shall make corrections to wiring
drawings as necessary to reflect current field conditions prior to performing any detailed design work.
• Consultant shall provide and/or prepare documentation, schematic drawings, and SCADA network
configuration diagrams for future use, maintenance, and programming of the SCADA system. The
detailed design documents may include the following:
o Hardware Engineering and Design Layout— Scaled drawings shall be prepared showing existing
25C-13 Page 1 of 3
CITY OF SANTA ANA
RFP NO.: 17-087
WATER SYSTEM CONTROL DESIGN, PROGRAMMING AND SUPPORT SERVICES
and new components, such as control/PLC panels, with clear indication of new versus existing
Bill of Materials of any new PLC modules of components required by the design project
Control/PLC Panel Wiring Diagrams — Show all new and modified wiring required in the control
panel, including wire numbers and colors, terminal numbers, and component tag numbers and/or
description names. Include the panel end of field wires that terminate in the control panel for use
by the electrical contractor that is responsible for pulling and terminating field wires into the
control/PLC cabinets.
Updated 1/0 list with existing and new point locations and addresses.
The Consultant shall be responsible to provide on-call control system programming in ladder logic, function
blocks, and structured text in the following programming languages:
Concept v 2.6
Unity
Vijeo Designer
Visilogic
The Consultant shall also be familiar with programming ABB VFD drives, PID loop controls programming (to
be programmed in the PLC, not the VFD), and other related duties as assigned. All programming activities
shall be documented, appropriately annotated within the coding and coordinated/approved witb/by the City's
designated change manager.
As a part of any programming task, the Consultant shall be expected to perform any or all of the following:
• Develop loop diagrams for all UO connections to the PLC showing connections between the PLC Panel
and the remote instruments or equipment.
• Prepare a software submittal.
• Include new communication to VFD's, power monitors, and equipment control panels.
• Develop Factory and Site Acceptance testing plans to be submitted to the City for review and approval.
• Execute the test plan to the satisfaction of the City.
• Perform PLC UO software functional testing.
• Provide a software operations and maintenance manual covering the developed software.
• Prepare record drawings.
• Perform planning, monitoring, configuration, troubleshooting, backup and repair of control system
hardware and/or software.
TROUBLESHOOTING. REPAIR AND MAINTENANCE:
Consultant shall conduct troubleshooting and repair of electrical control systems, instrumentation equipment,
communication gaps, and software as required to keep the SCADA control systems in proper working order.
Consultant shall inform or make recommendations to City of all applicable software updates, licenses, or
programming that would benefit or improve the City's SCADA control systems. With City approval,
Consultant shall install the recommended software/hardware upgrades or make modifications as necessary and
agreed upon to improve the systems as described.
Page 2 of 3
25C-14
CITY OF SANTA ANA
RFP NO.: 17-087
WATER SYSTEM CONTROL DESIGN, PROGRAMMING AND SUPPORT SERVICES
ADDITIONAL RELATED DUTIES THAT MAY BE ASSIGNED:
• The Consultant will be required to adhere to City's tagging standards. Tagging should include
information both on physical devices, instruments, equipment, PLCs, control cabinets, as well as tagging
within the historian and data warehouse.
• The Consultant may be required to create dashboard concept designs and standards. This will include
elements that should be provided on an HMI dashboard. The intent is to provide information to benefit
operations and provide operator controls as dictated by the City.
• The Consultant may be required to create, enhance and/or maintain PLC programming standards. Under
this duty, the Consultant shall develop application programming templates, subroutines, function blocks
and data structures to minimize the level of custom programming required to operable assets to any sites
such as pump stations. Standardized templates and modules shall serve as starting points for future
programming efforts.
• The Consultant may be required to supply and install HMIs, PLCs and/or related replacement hardware
necessary to complete assigned tasks. The Consultant shall provide an estimate to the City for all
hardware necessary and proceed, upon City approval, to purchase said hardware, install as necessary and
program. All equipment provided shall comply with City standards and be charged with a standard
markup of no more than 10%.
TINIELINESS/RESPONSIVENES S:
The Consultant shall respond to on-call service requests via phone call or email within 24 hours and be capable
of arriving on site to perform in-situ troubleshooting and repairs within 48 hours of service request.
PROJECT MANAGEMENT & COORDINATION
The selected Consultants shall attend one (1) contract kick-off meeting at the City's Corporate Yard located at
220 S. Daisy Ave., Santa Ana, CA 92703 at which City staff will share contact information, safety and security
protocols and familiarize the consultants with the City's sites and equipment.
Consultants must provide the City with a written estimate for all requested services. Consultant shall not
proceed with any work without the approval of the City's designated project manager.
Consultants shall invoice the City on a monthly basis for all work performed during the period. Each invoice
shall be accompanied by a summary of tasks performed, results and progress on long-term tasks if any.
HIGHLY DESIRABLE
Special consideration will be given to those that can provide support for the DYNAC ES SCADA software to
supplement the duties as provided by Kapsch TrafficCom USA, Inc. Knowledge of Dyndraw, Dynacell, Linux
Server and data warehouse structures will be related skills necessary to perform SCADA system repairs, patches
or updates.
25C 5 Page 3of3
�GYi� v
N` I •RMI • 1
City of Santa Ana
Engineering Rates 2017-18
Architect $250/hr
CAD $125/hr
Admin $95/hr
Out -of -Town
$195/hr
$205/hr
$215/hr
$225/hr
$275/hr
Out -of -Town rates apply when overnight lodging is required.
Travel time is charged as regular Engineering time.
Rate classifications charged by engineers are based on a project role/responsibility basis, not title.
All w I Service calls covered by an Enterprise Automation service contract are prioritized whilst all other service
0 requests are dependent on existing schedules and the availability of engineering staff.
v 1. Service calls not covered by a service contract are charged at double time with a 4 hour minimum.
rn I
EUnless otherwise arranged, overtime rates are:
Time and a half outside of normal business hours, or time in excess of 8 hours per day
m
> Double time Saturday, Sunday and holidays, or time in excess of 12 hours per day
O
dPersonal vehicle mileage as per the published IRS mileage rate
L° Expenses at cost (i.e. travel costs, telephone bills, mailing, freight charges, etc.)
d
y Subcontractors cost + 10%
01 Materials cost + 10% (i.e. shrink wrapped software, hardware, PLC panels, etc.)
210 GODDARD, IRVINE, CA 92619
Rates effective 11112017 through 12131/2018
Nothing leaves Enterprise untested
25C-16
VIX)
PHONE: (949) 769-6000
WEB: WMAI.EAINTEGRATOR.COM
Rate Classification Engineering
Project Engineer 1 $185/hr
Project Engineer 2 $195/hr
Lead Engineer $205/hr
N
W
Project Manager $215/hr
Architect $250/hr
CAD $125/hr
Admin $95/hr
Out -of -Town
$195/hr
$205/hr
$215/hr
$225/hr
$275/hr
Out -of -Town rates apply when overnight lodging is required.
Travel time is charged as regular Engineering time.
Rate classifications charged by engineers are based on a project role/responsibility basis, not title.
All w I Service calls covered by an Enterprise Automation service contract are prioritized whilst all other service
0 requests are dependent on existing schedules and the availability of engineering staff.
v 1. Service calls not covered by a service contract are charged at double time with a 4 hour minimum.
rn I
EUnless otherwise arranged, overtime rates are:
Time and a half outside of normal business hours, or time in excess of 8 hours per day
m
> Double time Saturday, Sunday and holidays, or time in excess of 12 hours per day
O
dPersonal vehicle mileage as per the published IRS mileage rate
L° Expenses at cost (i.e. travel costs, telephone bills, mailing, freight charges, etc.)
d
y Subcontractors cost + 10%
01 Materials cost + 10% (i.e. shrink wrapped software, hardware, PLC panels, etc.)
210 GODDARD, IRVINE, CA 92619
Rates effective 11112017 through 12131/2018
Nothing leaves Enterprise untested
25C-16
VIX)
PHONE: (949) 769-6000
WEB: WMAI.EAINTEGRATOR.COM
AGREEMENT TO PROVIDE WATER SYSTEMS CONTROL DESIGN,
PROGRAMMING, AND SUPPORT SERVICES ON AN ON-CALL BASIS
THIS AGREEMENT is made and entered into this 7th day of November, 2017 by and between
Industrial Control Systems Online Inc. ("Consultant"), and the City of Santa Ana, a charter city
and municipal corporation organized and existing under the Constitution and laws of the State of
California ("City"),
RECITALS
A. On August 2, 2017, the City issued Request for Proposal No. 17-087, by which it
sought Consultants to provide Water Systems Control Design, Programming, and
Support Services on an on-call basis for the City's water production and control
facilities.
B. Consultant submitted a responsive proposal that was among those selected by the
City. Consultant represents that it is able and willing to provide the services
described in the scope of work that was included in RFP No. 17-087 and attached
as Exhibit A.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under
this Agreement will be performed in compliance with such standards as may
reasonably be expected from a professional contracting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
On an as -needed basis, and at the sole discretion of City, Consultant shall perform the
services that are described in Exhibit A. Consultant's proposal is incorporated by reference as
though fully set forth herein. When the need for services arises, City may initiate services
through use of a task or similar order issued to Consultant.
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Consultant under this Agreement. Consultant shall be paid only for actual
services performed under this Agreement at the rates and charges identified in
Exhibit B. Consultant is one of three consultants selected to provide services on
an as -needed basis under RFP No. 17-087. The total annual compensation for
services provided by all consultants selected under RFP No. 17-087 shall not
exceed $85,000 during the term of the Agreement, including any extension
periods. ,
Exhibit 2
25C-17
b. Payment by City shall be made within forty-five (45) days following receipt of
proper invoice evidencing work performed, subject to City accounting
procedures. Payment need not be made for work which fails to meet the
standards of performance set forth in the Recitals and Scope of Work, which may
reasonably be expected by City.
3. TERM
This Agreement shall commence on the date first written. above and terminate on
November 30, 2020, unless terminated earlier in accordance with Section 17, below. The term
of this Agreement may be extended for one 2 -year period upon a writing executed by the City
Manager and City Attorney.
4. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq.,
and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq.,
("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the
performance of other requirements on `public works" and "maintenance" projects. If the
services being performed are part of an applicable "public works" or "maintenance" project, as
defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant
agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and
hold the City, its elected officials, officers, employees and agents free and harmless from any
claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage
Laws.
5. INDEPENDENT CONSULTANT
Consultant shall, during the entire term of this Agreement, be construed to be an
independent, Contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer-employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter of this Agreement; however, the
services to be provided by Consultant shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Consultant shall pay all salaries
and wages, employer's social security taxes, unemployment insurance -and similar taxes relating
to employees and shall be responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared
or caused to be prepared by Consultant under this Agreement ("Documents & Data").
Page 2 of 8
25C-18
Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive
and perpetual license for any Documents & Data the subconsultant prepares under this
Agreement. Consultant represents and warrants that Consultant has the legal right to license any
and all Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
M11,11) 617,1061 D'
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subconsultants, if any, to obtain and maintain insurance as
described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not
be limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any
act or occurrence arising out of Consultant's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles, The amounts
of insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the'
aggregate. Such insurance shall (a) name the CITY, its officers, employees,
agents, volunteers and representatives as additional insured(s); (b) be primary
with respect to insurance or self-insurance programs maintained by the CITY; and
(c) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined
single limit of not less than $1,000,000 per occurrence. Such insurance shall
include coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the California Labor
Code, Consultant, if Consultant has any employees, is required to be insured
against liability for worker's compensation or to undertake self-insurance. Prior
to commencing the performance of the work under this Agreement, Consultant
agrees to obtain and maintain any employer's liability insurance with limits not
less than $1,000,000 per accident.
d. If Consultant is or employs a licensed professional such as an architect or
engineer: Professional liability (errors and omissions) insurance, with a combined
single limit of not less than $1,000,000 per claim with $2,000,000 in the
aggregate.
C. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
Page 3 of 8
25C-19
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be furnished to the City upon execution of
this Agreement and shall be approved by the City.
(iii) Certificates and policies shall state that the policies shall not be cancelled
or reduced in coverage or changed in any other material aspect, by
consultant, without thirty (30) days prior written notice to the City.
(iv) Consultant shall supply City with a fully executed additional insured
endorsement.
f If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance
has been procured and is in force and paid for, the City shall have the right, at the
City's election, to forthwith terminate this Agreement. Such termination shall not
affect Consultant's right to be paid for its time and materials expended prior to
notification of termination. Consultant waives the right to receive compensation
and agrees to indemnify the City for any work performed prior to approval of
insurance by the City.
8. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, consultants, special counsel, and representatives from liability: (1) for
personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of
claims for personal injury, including death, and claims for property damage, which may arise
from the negligent operations of the Consultant or its subconsultants, agents, employees, or other
persons acting on their behalf which relates to the services described in section 1 of this
Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution,
judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement.
This indemnity and hold harmless agreement applies to all claims for damages, just
compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered,
by reason of the events referred to in this Section or by reason of the terms of, or effects, arising
from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all
costs for the defense of the City, including fees and costs for special counsel to be selected by the
City, regarding any action by a third party challenging the validity of this Agreement, or
asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief
due to personal or property rights arises by reason of the terns of, or effects arising from this
Agreement. City may make all reasonable decisions with respect to its representation in any
legal proceeding. Notwithstanding the foregoing, to the extent Consultant 's services are subject
to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by
Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence,
recklessness, or willful misconduct of the Consultant.
Page 4 of 8
25C-20
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend, indemnify and hold harmless the City, its officers, agents,
representatives, and employees against any and all liability, including costs, and attorney's fees,
for infringement of any United States' letters patent, trademark, or copyright contained in the
work product or documents provided by Consultant to the City pursuant to this Agreement.
f[I;lti 0 0
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of
all work, data, documents, proceedings, and activities related to this Agreement for a period of
three (3) years from the date of final payment to Consultant under this Agreement.
11. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance of this Agreement,
and farther agrees to exercise the same degree of care it uses to protect its own information of
like importance, but in no event less than reasonable care. "Confidential Information" shall
include all nonpublic information. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and/or agent of the other
party is covered by this Agreement. The foregoing obligations of non-use •and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is,
through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation of law; or (e) is independently developed by the Consultant without
reference to infonnation disclosed by the City.
12. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interest and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
13. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
Page 5 of 8
25C-21
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax 714-647-6956
Executive Director
Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, CA 92702
Fax 714-647-5635
To Consultant: ICS Online Inc.
P.O. Box 381
Ripon, CA 95366
Fax 209-599-1793
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral
or written, between the parties. In the event of a conflict between the terms of this Agreement
and any attachments hereto, the terms of this Agreement shall prevail. This Agreement may not
be modified except by written instrument signed by the City and by an authorized representative
of Consultant. The parties agree that any terns or conditions of any purchase order or other
instrument that are inconsistent with, or in addition to, the terms and conditions hereof, shall not
bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by
any party, or anyone acting on behalf of any party, which are not embodied herein.
Page 6 of 8
25C-22
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel or by other consultants retained by City.
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed
by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or
right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether
or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. TERMINATION
This Agreement maybe terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay
Consultant compensation for all services performed by Consultant prior to receipt of such notice
of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
18. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, relation, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities or in connection with any activities under this Agreement.
Consultant affirms that it is an equal opportunity employer and shall comply with all applicable
federal, state and local laws and regulations.
19. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
296-'h
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
20. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ana and all other governmental agencies. Consultant shall notify the City
immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals,
waivers, and exemptions. Said inability shall be cause for termination of this Agreement.
21. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b: All exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By: /Ii." T 41
J M. Funk
Assistant City Attorney
RECOMMENDED FOR APPROVAL
FRED MOUSAVIPOUR
Executive Director, Public Works Agency
CITY OF SANTA ANA
Raul Godinez 11
City Manager
CONSULTANT
Name:
Title:
Page 8 of 8
25C-24
CITY OF SANTA ANA EXHIBIT A
RFP NO.: 17-087
WATER SYSTEM CONTROL DESIGN, PROGRAMMING AND SUPPORT SERVICES
SCOPE OF WORK
Introduction and Background:
The City of Santa Ana is located in the heart of Orange County, California and is approximately 27 square
miles. The City provides potable drinking water for all of the City's residents and businesses. The City's water
production system consists of 22 wells, 4 pressure control stations, 7 Metropolitan Water District connections, 7
water booster stations and 8 reservoirs. Control and monitoring of the water system is coordinated via the City
SCADA system using a series of radios to send and receive data from remote locations to the City Home
SCADA control room.
]Description of Work:
The City desires to retain qualified Consultants to provide control system design, engineering, integration, and
programming support on an as -requested basis for the City's water production facilities. The City's facilities
are controlled by the Dynac ES SCADA software as provided by Kapsch TrafficCom USA, Inc.
The City water production sites consist of facilities with many of the following components: Modicon
Momentum Programmable Logic Computers (PLC), ABB Variable Frequency Drives (VFD), Limitorque motor
operated valves (MOV), mag meters (various brands) and other related appurtenances. Local control is often
achieved via a human machine interface (HMI) local to the remote terminal unit (RTU) control panel. The
HMIs at any station are either the Magelis HMI or a Unitronics display. It is the City's desire that all site
control reside within the site PLC with the HMI acting primarily as a site control interface relaying operator
commands to the site PLC.
Consultant Responsibilities:
CONTROL SYSTEM DESIGN SERVICES
Consultant shall be required to provide full control panel designs which conform to City standards, for well,
pump motor and control valve operations. Control panel designs shall contain fully engineered diagrams that
specify all equipment, back panels, terminal blocks, special components and related items. Also included in the
design shall be all control wiring diagrams, specific UO, panel elevations, item and quantity lists with specific
part numbers. Control systems designs shall be complete and inclusive. of all information necessary for the City
to utilize as bid/procurement documents to have the panels built and installed. The Consultant shall provide
SCADA, control and instrumentation design support services, including but not limited to those described
below:
Consultant shall perform field investigations of existing control panel wiring to verify and, as needed,
correct wiring drawings for existing control panels. Consultant shall make corrections to wiring
drawings as necessary to reflect current field conditions prior to performing any detailed design work.
• Consultant shall provide and/or prepare documentation, schematic drawings, and SCADA network
configuration diagrams for future use, maintenance, and programming of the SCADA system. The
detailed design documents may include the following:
o Hardware Engineering and Design Layout — Scaled drawings shall be prepared showing existing
Page 1 of 3
25C-25
CITY OF SANTA ANA
RFP NO.: 17-087
WATER SYSTEM CONTROL DESIGN, PROGRAMMING AND SUPPORT SERVICES
and new components, such as control/PLC panels, with clear indication of new versus existing
o Bill of Materials of any new PLC modules of components required by the design project
o Control/PLC Panel Wiring Diagrams — Show all new and modified wiring required in the control
panel, including wire numbers and colors, terminal numbers, and component tag members and/or
description names. Include the panel end of field wires that terminate in the control panel for use
by the electrical contractor that is responsible for pulling_ and terminating field wires into the
control/PLC cabinets.
o Updated 1/0 list with existing and new point locations and addresses.
IUt(fle)wnsImilk,
CeI
The Consultant shall be responsible to provide on-call control system programming in ladder logic, function
blocks, and structured text in the following programming languages:
Concept v 2.6
Unity
Vijeo Designer
Visilogic
The Consultant shall also be familiar with programming ABB VFD drives, PID loop controls programming (to
be programmed in the PLC, not the VFD), and other related duties as assigned, All programming activities
shall be documented, appropriately annotated within the coding and coordinated/approved witbfby the City's
designated change manager.
As a part of any programming task, the Consultant shall be expected to perform any or all of the following:
• Develop loop diagrams for all UO connections to the PLC showing connections between the PLC Panel
and the remote instruments or equipment.
• Prepare a software submittal.
• Include new communication to VFD's,.power monitors, and equipment control panels.
• Develop Factory and Site Acceptance testing plans to be submitted to the City for review and approval.
• Execute the test plan to the satisfaction of the City.
• Perform PLC UO software functional testing.
• Provide a software operations and maintenance manual covering the developed software.
• Prepare record drawings.
• Perform planning, monitoring, configuration, troubleshooting, backup and repair of control system
hardware and/or software.
TROUBLESHOOTING: REPAIR AND MAINTENANCE:
Consultant shall conduct troubleshooting and repair of electrical control systems, instrumentation equipment,
communication gaps, and software as required to keep the SCADA control systems in proper working order.
Consultant shall inform or make recommendations to City of all applicable software updates, licenses, or
programming that would benefit or improve the City's SCADA control systems. With City approval,
Consultant shall install the recommended software/hardware upgrades or make modifications as necessary and
agreed upon to improve the systems as described.
Page 2 of 3
25C-26
CITY OF SANTA ANA
RFP NO.: 17-087
WATER SYSTEM CONTROL DESIGN, PROGRAMMING AND SUPPORT SERVICES
ADDITIONAL RELATED DUTIES THAT MAY BE ASSIGNED:
• The Consultant will be required to adhere to City's tagging standards. Tagging should include
information both on physical devices, instruments, equipment, PLCs, control cabinets, as well as tagging
within the historian and data warehouse.
The Consultant may be required to create dashboard concept designs and standards. This will include
elements that should be provided on an HMI dashboard. The intent is to provide information to benefit
operations and provide operator controls as dictated by the City.
The Consultant may be required to create, enhance and/or maintain PLC programming standards. Under
this duty, the Consultant shall develop application programming templates, subroutines, function blocks
and data structures to minimize the level of custom programming required to operable assets to any sites
such as pump stations. Standardized templates and modules shall serve as starting points for future
programming efforts.
• The Consultant may be required to supply and install HMIs, PLCs and/or related replacement hardware
necessary to complete assigned tasks. The Consultant shall provide an estimate to the City for all
hardware necessary and proceed, upon City approval, to purchase said hardware, install as necessary and
program. All equipment provided shall comply with City standards and be charged with a standard
markup of no, more than 10%.
TIIyIELINESS/RESPONSIVENESS:
The Consultant shall respond to on-call service requests via phone call or email within 24 hours and be capable
of arriving on site to perform in-situ troubleshooting and repairs within 48 hours of service request.
PROJECT MANAGEMENT & COORDINATION
The selected Consultants shall attend one (1) contract /tick -off meeting at the City's Corporate Yard located at
220 S. Daisy Ave., Santa Ana, CA 92703 at which City staff will share contact information, safety and security
protocols and familiarize the consultants with the City's sites and equipment.
Consultants must provide the City with a written estimate for all requested services. Consultant shall not
proceed with any work without the approval of the City's designated project manager.
Consultants shall invoice the City on a monthly basis for all work performed during the period. Each invoice
shall be accompanied by a summary of tasks performed, results and progress on long-term tasks if any.
HIGHLY DESIRABLE:
Special consideration will be given to those that can provide support for the DYNAC ES SCADA software to
supplement the duties as provided by Kapsch TrafficCom USA, Inc. Knowledge of Dyndraw, Dynacell, Linux
Server and data warehouse structures will be related skills necessary to perform SCADA system repairs, patches
or updates.
25C-27 Page 3 of 3'
EXHIBIT B
Industrial Control Systems Online Inc.
( �www.iosonlineino.com
7 /V
August 31, 2017
City of Santa Ana
Attn: Cesar Barrera
Public Works Agency; City Corporation Yard
220 South Daisy Avenue, Bldg A
Santa Ana, CA 92703
Dear Mr. Barrera,
We are pleased to submit Industrial Control Systems Online Incorporated Fee proposal in
response to your RFP NO.:17-087 to provide control system design, programming and support
services for the City's water production and control facilities.
Fee Rate / Proposal:
Ph (209) 599-9775
PO Box 381 Ripon, CA 95366
25C-28
Fax (209) 599-1793
Scheduled Service(10 Working Days
Task
Notice)
Rate/Hr
Minimum
Control System Design / Engineering
100
@ ICS
$95.00
N/A
101
Control System Design /CAD @ ICS
$75.00
N/A
PLC/HMI Programming / Engineer @
102
ICS
$95.00
NIA
103
UL508A Panel Assembly @ ICS
$65.00
1
104
Remote Supportl Engineer @ ICS
$95.00
1
Onsite PLC/HMI Programming /
105
Engineer
$110.00
4
106
Onsite Startup Support / Technician
$75.00
4
Emergency Service(w/48 hrs
Task
Response)
Rate/Hr
Minimum
PLC/HMI Programming / Engineer @
200
ICS
$110.00
1
201
Remote Support/ Engineer @ ICS
$110.00
1
Onsite PLC/HMI Programming /
202
Engineer
$125.00
8
203
Onsite Startup Support / Technician
$110.00
8
Ph (209) 599-9775
PO Box 381 Ripon, CA 95366
25C-28
Fax (209) 599-1793
f/w
Industrial Central Systems Online Inc.
www.icsonlineinc.com
Task Parts
300 ICS cost + 10%
Task Expense
400 ICS cost + 10%
Onsite Rates do not include travel expenses. Travel time would be charged at the @ ICS rate.
Sales tax and Delivery are not included. All tasks will be billed as they are completed with 30
day terms.
We would be pleased to answer any questions you might have regarding our submission.
Thank you for the opportunity to submit our proposal for your consideration.
Sincerely,
Steve Scrosati
CEO/Engineering Manager
Ph (209) 599-9775
PO Boz 381 -Ripon, CA 95366
25C-29
Fax(209)599-1793
25C-30
AGREEMENT TO PROVIDE WATER SYSTEMS CONTROL DESIGN,
PROGRAMMING, AND SUPPORT SERVICES ON AN ON-CALL BASIS
THIS AGREEMENT is made and entered into this 7th day of.November, 2017 by and between
KDC Systems ("Consultant"), and the City of Santa Ana, a charter city and municipal
corporation organized and existing under the Constitution and laws of the State of California
("City').
RECITALS
A. On August 2, 2017, the City issued Request for Proposal No. 17-087, by which it
sought Consultants to provide Water Systems Control Design, Programming, and
Support Services on an on-call basis for the City's water production and control
facilities.
B. Consultant submitted a responsive proposal that was among those selected by the
City. Consultant represents that it is able and willing to provide the services
described in the scope of work that was included in RFP No. 17-087 and attached
as Exhibit A.
C. In undertaking the performance of this Agreement, Consultant represents that it is
knowledgeable in its field and that any services performed by Consultant under
this Agreement will be performed in compliance with such standards as may
reasonably be expected from a professional contracting firm in the field.
NOW THEREFORE, in consideration of the mutual and respective promises, and subject to the
terms and conditions hereinafter set forth, the parties agree as follows:
1. SCOPE OF SERVICES
On an as -needed basis, and at the sole discretion of City, Consultant shall perform the
services that are described in Exhibit A, Consultant's proposal is incorporated by reference as
though fully set forth herein. When the need for services arises, City may initiate services
through use of a task or similar order issued to Consultant.
2. COMPENSATION
a. City neither warrants nor guarantees any minimum or maximum compensation to
Consultant under this Agreement. Consultant shall be paid only for actual services
perfonned under this Agreement at the rates and charges identified in Exhibit B.
Consultant is one of three consultants selected to provide services on an as -needed
basis under RFP No. 17-087. The total annual compensation for services provided
by all consultants selected under RFP No. 17-087 shall not exceed $85,000 during
the term of the Agreement, including any extension periods.
Exhibit 3
25C-31
b. Payment by City shall be made within forty-five (45) days following receipt of
proper invoice evidencing work performed, subject to City accounting
procedures. Payment need not be made for work which fails to meet the
standards of performance set forth in the Recitals and Scope of Work, which may
reasonably be expected by City.
3. TERM
This Agreement shall commence on the date first written above and terminate on
November 30, 2020, unless terminated earlier in accordance with Section 17, below. The term
of this Agreement may be extended for one 2 -year period upon a writing executed by the City
Manager and City Attorney.
4. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq.,
and 1770, et seq„ as well as California Code of Regulations, Title 8, Section 16000, et seq.,
("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the
performance of other requirements on "public works" and "maintenance" projects. If the
services being performed are part of an applicable `public works" or "maintenance" project, as
defined by the Prevailing Wage Laws, and the total compensation is $1,000 or more, Consultant
agrees to fully comply with such Prevailing Wage Laws. Consultant shall defend, indemnify and
hold the City, its elected officials, officers, employees and agents free and harmless from any
claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage
Laws.
5. INDEPENDENT CONSULTANT
Consultant shall, during the entire term of this Agreement, be construed to be an
independent Contractor and not an employee of the City. This Agreement is not intended nor
shall it be construed to create an employer-employee relationship, a joint venture relationship, or
to allow the City to exercise discretion or control over the professional manner in which
Consultant performs the services which are the subject matter of this Agreement; however, the
services to -be provided by Consultant shall be provided in a manner consistent with all
applicable standards and regulations governing such services. Consultant shall pay all salaries
and wages, employer's social security taxes, unemployment insurance and similar taxes relating
to employees and shall be responsible for all applicable withholding taxes.
6. OWNERSHIP OF MATERIALS
This Agreement creates a non-exclusive and perpetual license for City to copy, use,
modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property
embodied in plans, specifications, studies, drawings, estimates, and other documents or works of
authorship fixed in any tangible medium of expression, including but not limited to, physical
drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared
or caused to be prepared by Consultant under this Agreement ("Documents & Data").
Page 2 of 8
25C-32
Consultant shall require all subconsultants to agree in writing that City is granted a non-exclusive
and perpetual license for any Documents & Data the subconsultant prepares under this
Agreement. Consultant represents and warrants that Consultant has the legal right to license any
and all Documents & Data. Consultant makes no such representation and warranty in regard to
Documents & Data which were provided to Consultant by the City. City shall not be limited in
any way in its use of the Documents and Data at any time, provided that any such use not within
the purposes intended by this Agreement shall be at City's sole risk.
I6.11M NNU40
Prior to undertaking performance of work under this Agreement, Consultant shall
maintain and shall require its subconsultants, if any, to obtain and maintain insurance as
described below:
a. Commercial General Liability Insurance. Consultant shall maintain commercial
general liability insurance naming the City, its officers, employees, agents,
volunteers and representatives as additional insured(s) and shall include, but not
be limited to protection against claims arising from bodily and personal injury,
including death resulting therefrom and damage to property, resulting from any
act or occurrence arising out of Consultant's operations in the performance of this
Agreement, including, without limitation, acts involving vehicles. The amounts
of insurance shall be not less than the following: single limit coverage applying to
bodily and personal injury, including death resulting therefrom, and property
damage, in the total amount of $1,000,000 per occurrence, with $2,000,000 in the
aggregate. Such insurance shall (a) name the CITY, its officers, employees,
agents, volunteers and representatives as additional insured(s); (b) be primary
with respect to insurance or self-insurance programs maintained by the CITY; and
(c) contain standard separation of insureds provisions.
b. Business automobile liability insurance, or equivalent form, with a combined
single limit of not less than $1,000,000 per occurrence. Such insurance shall
include coverage for owned, hired and non -owned automobiles.
C. Worker's Compensation Insurance. In accordance with the California Labor
Code, Consultant, if Consultant has any employees, is required to be insured
against liability for worker's compensation or to undertake self-insurance. Prior
to commencing the performance of the work under this Agreement, Consultant
agrees to obtain and maintain any employer's liability insurance with limits not
less than $1,000,000 per accident.
d. If Consultant is or employs a licensed professional such as an architect or
engineer: Professional liability (errors and omissions) insurance, with a combined
single limit of not less than $1,000,000 per claim with $2,000,000 in the
aggregate.
C. The following requirements apply to the insurance to be provided by Consultant
pursuant to this section:
Page 3 of 8
25C-33
(i) Consultant shall maintain all insurance required above in full force and
effect for the entire period covered by this Agreement.
(ii) Certificates of insurance shall be famished to the City upon execution of
this Agreement and shall be approved by the City.
(iii) Certificates and policies shall state that the policies shall not be cancelled
or reduced in coverage or changed in any other material aspect, by
consultant, without thirty (30) days prior written notice to the City.
(iv) Consultant shall supply City with a fully executed additional insured
endorsement.
If Consultant fails or refuses to produce or maintain the insurance required by this
section or fails or refuses to furnish the City with required proof that insurance
has been procured and is in force and paid for, the City shall have the right, at the
City's election, to forthwith terminate this Agreement. Such termination shall not
affect Consultant's right to be paid for its time and materials expended prior to
notification of termination, Consultant waives the right to receive compensation
and agrees to indemnify the City for any work performed prior to approval of
insurance by the City.
8. INDEMNIFICATION
Consultant agrees to defend, and shall indemnify and hold harmless the City, its officers,
agents, employees, consultants, special counsel, and representatives from liability: (1) for
personal injury, damages, just compensation, restitution, judicial or equitable relief arising out of
claims for personal injury, including death, and claims for property damage, which may arise
from the negligent operations of the Consultant or its subconsultants, agents, employees, or other
persons acting on their behalf which relates to the services described in section 1 of this
Agreement; and (2) from any claim that personal injury, damages, just compensation, restitution,
judicial or equitable relief is due by reason of the terms of or effects arising from this Agreement.
This indemnity and hold harmless agreement applies to all claims for damages, just
compensation, restitution, judicial or equitable relief suffered, or alleged to have been suffered,
by reason of the events referred to in this Section or by reason of the terms of, or effects, arising
from this Agreement. The Consultant further agrees to indemnify, hold harmless, and pay all
costs for the defense of the City, including fees and costs for special counsel to be selected by the
City, regarding any action by a third party challenging the validity of this Agreement, or
asserting that personal injury, damages, just compensation, restitution, judicial or equitable relief
due to personal or property rights arises by reason of the terms of, or effects arising from this
Agreement. City may make all reasonable decisions with respect to its representation in any
legal proceeding. Notwithstanding the foregoing, to the extent Consultant's services are subject
to Civil Code Section 2782.8, the above indemnity shall be limited, to the extent required by
Civil Code Section 2782.8, to claims that arise of, pertain to, or relate to the negligence,
recklessness, or willful misconduct of the Consultant.
Page 4 of 8
25C-34
9. INTELLECTUAL PROPERTY INDEMNIFICATION
Consultant shall defend, indemnify and hold harmless the City, its officers, agents,
representatives, and employees against any and all liability, including costs, and attorney's fees,
for infringement of any United States' letters patent, trademark, or copyright contained in the
work product or documents provided by Consultant to the City pursuant to this Agreement.
W0 99aCK4"
Consultant shall keep records and invoices in connection with the work to be performed
under this Agreement. Consultant shall maintain complete and accurate records with respect to
the costs incurred under this Agreement and any services, expenditures, and disbursements
charged to the City for a minimum period of three (3) years, or for any longer period required by
law, from the date of final payment to Consultant under this Agreement. All such records and
invoices shall be clearly identifiable. Consultant shall allow a representative of the City to
examine, audit, and make transcripts or copies of such records and any other documents created
pursuant to this Agreement during regular business hours. Consultant shall allow inspection of
all work, data, documents, proceedings, and activities related to this Agreement for a period of
three (3) years from the date of final payment to Consultant under this Agreement.
11. CONFIDENTIALITY
If Consultant receives from the City information which due to the nature of such
information is reasonably understood to be confidential and/or proprietary, Consultant agrees
that it shall not use or disclose such information except in the performance of this Agreement,
and further agrees to exercise the same degree of care it uses to protect its own information of
like importance, but in no event less than reasonable care. "Confidential Information" shall
include all nonpublic information. Confidential information includes not only written
information, but also information transferred orally, visually, electronically, or by other means.
Confidential information disclosed to either party by any subsidiary and/or agent of the other
party is covered by this Agreement. The foregoing obligations of non-use and nondisclosure
shall not apply to any information that (a) has been disclosed in publicly available sources; (b) is,
through no fault of the Consultant disclosed in a publicly available source; (c) is in rightful
possession of the Consultant without an obligation of confidentiality; (d) is required to be
disclosed by operation of law; or (e) is independently developed by the Consultant without
reference to information disclosed by the City.
12. CONFLICT OF INTEREST CLAUSE
Consultant covenants that it presently has no interest and shall not have interests, direct
or indirect, which would conflict in any manner with performance of services specified under
this Agreement.
13. NOTICE
Any notice, tender, demand, delivery, or other communication pursuant to this Agreement
Page 5 of 8
25C-35
shall be in writing and shall be deemed to be properly given if delivered in person or mailed by
first class or certified mail, postage prepaid, or sent by fax or other telegraphic communication in
the manner provided in this Section, to the following persons:
To City: Clerk of the City Council
City of Santa Ana
20 Civic Center Plaza (M-30)
P.O. Box 1988
Santa Ana, CA 92702-1988
Fax 714-647-6956
Executive Director
Public Works Agency
City of Santa Ana
20 Civic Center Plaza (M-21)
P.O. Box 1988
Santa Ana, CA 92702
Fax 714-647-5635
To Consultant: KDC Systems
Attn: William P. Davenport, Executive Vice President
4462 Corporate Center Drive
Los Alamitos, CA 90720
Fax: 714-236-2291
A party may change its address by giving notice in writing to the other party. Thereafter,
any communication shall be addressed and transmitted to the new address. If sent by mail,
communication shall be effective or deemed to have been given three (3) days after it has been
deposited in the United States mail, duly registered or certified, with postage prepaid, and
addressed as set forth above. If sent by fax, communication shall be effective or deemed to have
been given twenty-four (24) hours after the time set forth on the transmission report issued by the
transmitting facsimile machine, addressed as set forth above. For purposes of calculating these
time frames, weekends, federal, state, County or City holidays shall be excluded.
14. EXCLUSIVITY AND AMENDMENT
This Agreement represents the complete and exclusive statement between the City and
Consultant regarding the subject matter herein, and supersedes any and all other agreements, oral
or written, between the parties. In the event of a conflict between the terms of this Agreement
and any attachments hereto, the terns of this Agreement shall prevail. This Agreement may not
be modified except by written instrument signed by the City and by an authorized representative
of Consultant. The parties agree that any terns or conditions of any purchase order or other
instrument that are inconsistent with, or in addition to, the tenns and conditions hereof, shall not
bind or obligate Consultant or the City. Each party to this Agreement acknowledges that no
representations, inducements, promises or agreements, orally or otherwise, have been made by
any party, or anyone acting on behalf of any party, which are not embodied herein.
Page 6 of 8
25C-36
15. ASSIGNMENT
Inasmuch as this Agreement is intended to secure the specialized services of Consultant,
Consultant may not assign, transfer, delegate, or subcontract any interest herein without the prior
written consent of the City and any such assignment, transfer, delegation or subcontract without
the City's prior written consent shall be considered null and void. Nothing in this Agreement
shall be construed to limit the City's ability to have any of the services which are the subject to
this Agreement performed by City personnel, or by other consultants retained by City.
16. WAIVER
No waiver of breach, failure of any condition, or any right or remedy contained in or
granted by the provisions of this Agreement shall be effective unless it is in writing and signed
by the party waiving the breach, failure, right or remedy. No waiver of any breach, failure or
right, or remedy shall be deemed a waiver of any other breach, failure, right or remedy, whether
or not similar, nor shall any waiver constitute a continuing waiver unless the writing so specifies.
17. TERMINATION
This Agreement may be terminated by the City upon thirty (30) days written notice of
termination. In such event, Consultant shall be entitled to receive and the City shall pay
Consultant compensation for all services performed by Consultant prior to receipt of such notice
of termination, subject to the following conditions:
a. As a condition of such payment, the Executive Director may require Consultant to
deliver to the City all work product completed as of such date, and in such case
such work product shall be the property of the City unless prohibited by law, and
Consultant consents to the City's use thereof for such purposes as the City deems
appropriate.
b. Payment need not be made for work which fails to meet the standard of
performance specified in the Recitals of this Agreement.
18. NON-DISCRIMINATION
Consultant shall not discriminate because of race, color, creed, relation, sex, marital
status, sexual orientation, age, national origin, ancestry, or disability, as defined and prohibited
by applicable law, in the recruitment, selection, training, utilization, promotion, termination or
other employment related activities or in connection with any activities under this Agreement.
Consultant affirms that it is an equal opportunity employer and shall comply with all applicable
federal, state and local laws and regulations.
19. JURISDICTION -VENUE
This Agreement has been executed and delivered in the State of California and the
validity, interpretation, performance, and enforcement of any of the clauses of this Agreement
Page 7 of 8
25C-37
shall be determined and governed by the laws of the State of California. Both parties further
agree that Orange County, California, shall be the venue for any action or proceeding that may
be brought or arise out of, in connection with or by reason of this Agreement.
20. PROFESSIONAL LICENSES
Consultant shall, throughout the term of this Agreement, maintain all necessary licenses,
permits, approvals, waivers, and exemptions necessary for the provision of the services
hereunder and required by the laws and regulations of the United States, the State of California,
the City of Santa Ana and all other governmental agencies. Consultant shall notify the City
immediately and in writing of its inability to obtain or maintain such permits, licenses, approvals,
waivers, and exemptions. Said inability shall be cause for termination of this Agreement.
21. MISCELLANEOUS PROVISIONS
a. Each undersigned represents and warrants that its signature herein below has the
power, authority and right to bind their respective parties to each of the terms of
this Agreement, and shall indemnify City fully, including reasonable costs and
attorney's fees, for any injuries or damages to City in the event that such authority
or power is not, in fact, held by the signatory or is withdrawn.
b: All exhibits referenced herein and attached hereto shall be incorporated as if fully
set forth in the body of this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement the date and year
first above written.
ATTEST:
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
A o7 By: lN..r
Jofn M. Funk
Assistant City Attorney
RECOMMENDED FOR APPROVAL
FRED MOUSAVIPOUR, Executive Director
Public Works Agency
CITY OF SANTA ANA
Raul Godinez II
City Manager
CONSULTANT
Name:
Title:
Paae 8 of 8
25C-38
CITY OF SANTA ANA EXHIBIT A
RFP NO.: 17-087
WATER SYSTEM CONTROL DESIGN, PROGRAMMING AND SUPPORT SERVICES
SCOPE OF WORK
Introduction and Background:
The City of Santa Ana is located in the heart of Orange County, California and is approximately 27 square
miles. The City provides potable drinking water for all of the City's residents and businesses. The City's water
production system consists of 22 wells, 4 pressure control stations, 7 Metropolitan Water District connections, 7
water booster stations and 8 reservoirs. Control and monitoring of the water system is coordinated via the City
SCADA system using a series of radios to send and receive data from remote locations to the City Home
SCADA control room.
Description of Work:
The City desires to retain qualified Consultants to provide control system design, engineering, integration, and
programming support on an as -requested basis for the City's water production facilities. The City's facilities
are controlled by the Dynac ES SCADA software as provided by Kapsch TrafficCom USA, Inc.
The City water production sites consist of facilities with many of the following components: Modicon
Momentum Programmable Logic Computers (PLC), ABB Variable Frequency Drives (VFD), Limitorque motor
operated valves (MOV), mag meters (various brands) and other related appurtenances. Local control is often
achieved via a human machine interface (HMI) local to the remote terminal unit (RTU) control panel. The
HMIs at any station are either the Magelis HMI or a Unitronics display. It is the City's desire that all site
control reside within the site PLC with the HMI acting primarily as a site control interface relaying operator
commands to the site PLC.
Consultant Responsibilities:
CONTROL SYSTEM DESIGN SERVICES
Consultant shall be required to provide full control panel designs which conform to City standards, for well,
pump motor and control valve operations. Control panel designs shall contain fully engineered diagrams that
specify all equipment, back panels, terminal blocks, special components and related items. Also included in the
design shall be all control wiring diagrams, specific 1/0, panel elevations, item and quantity lists with specific
part numbers. Control systems designs shall be complete and inclusive of all information necessary for the City
to utilize as bid/procurement documents to have the panels built and installed. The Consultant shall provide
SCADA, control and instrumentation" design support services, including but not limited to those described
below:
• Consultant shall perform field investigations of existing control panel wiring to verify and, as needed,
correct wiring drawings for existing control panels. Consultant shall make corrections to wiring
drawings as necessary to reflect current field conditions prior to performing any detailed design work.
• Consultant shall provide and/or prepare documentation, schematic drawings, and SCADA network
configuration diagrams for future use, maintenance, and programming of the SCADA system. The
detailed design documents may include the following:
o Hardware Engineering and Design Layout —Scaled drawings shall be prepared showing existing
Page 1 of 3
25C-39
CITY OF SANTA ANA
RFP NO.: 17-087
WATER SYSTEM CONTROL DESIGN, PROGRAMMING AND SUPPORT SERVICES
and new components, such as control/PLC panels, with clear indication of new versus existing
Bill of Materials of any new PLC modules of components required by the design project
Control/PLC Panel Wiring Diagrams — Show all new and modified wiring required in the control
panel, including wire numbers and colors, terminal numbers, and component tag numbers and/or
description names. Include the panel end of field wires that terminate in the control panel for use
by the electrical contractor that is responsible for pulling and terminating field wires into the
control/PLC cabinets.
Updated UO list with existing and new point locations and addresses.
PROGRAMMING
The Consultant shall be responsible to provide on-call control system programming in ladder logic, function
blocks, and structured text in the following programming languages:
Concept v 2.6
Unity
Vijeo Designer
Visilogic
The Consultant shall also be familiar with programming ABB VFD drives, PID loop controls programming (to
be programmed in the PLC, not the VFD), and other related duties as assigned. All programming activities
shall be documented, appropriately annotated within the coding and coordinated/approved witb/by the City's
designated change manager.
As a part of any programming task, the Consultant shall be expected to perform any or all of the following:
• Develop loop diagrams for all 1/0 connections to the PLC showing connections between the PLC Panel
and the remote instruments or equipment.
• Prepare a software submittal.
• Include new communication to VFD's, power monitors, and equipment control panels.
• Develop Factory and Site Acceptance testing plans to be submitted to the City for review and approval.
• Execute the test plan to the satisfaction of the City.
• Perform PLC UO software functional testing.
• Provide a software operations and maintenance manual covering the developed software.
• Prepare record drawings.
• Perform planning, monitoring, configuration, troubleshooting, backup and repair of control system
hardware and/or software.
TROUBLESHOOTING. REPAIR AND MAINTENANCE:
Consultant shall conduct troubleshooting and repair of electrical control systems, instrumentation equipment,
communication gaps, and software as required to keep the SCADA control systems in proper working order.
Consultant shall inform or make recommendations to City of all applicable software updates, licenses, or
programming that would benefit or improve -the City's SCADA control systems. With City approval,
Consultant shall install the recommended software/hardware upgrades or make modifications as necessary and
agreed upon to improve the systems as described.
Page 2 of 3
25C-40
CITY OF SANTA ANA
RFP NO.: 17-087
WATER SYSTEM CONTROL DESIGN, PROGRAMMING AND SUPPORT SERVICES
ADDITIONAL RELATED DUTIES THAT MAY BE ASSIGNED:
• The Consultant will be required to adhere to City's tagging standards. Tagging should include
information both on physical devices, instruments, equipment, PLCs, control cabinets, as well as tagging
within the historian and data warehouse.
The Consultant may be required to create dashboard concept designs and standards. This will include
elements that should be provided on an HMI dashboard. The intent is to provide information to benefit
operations and provide operator controls as dictated by the City.
The Consultant may be required to create, enhance and/ot maintain PLC programming standards. Under
this duty, the Consultant shall develop application programming templates, subroutines, function blocks
and data structures to minimize the level of custom programming required to operable assets to any sites
such as pump stations. Standardized templates and modules shall serve as starting points for future
programming efforts.
• The Consultant may be required to supply and install HMIs, PLCs and/or related replacement hardware
necessary to complete assigned tasks. The Consultant shall provide an estimate to the City for all
hardware necessary and proceed, upon City approval, to purchase said hardware, install as necessary and
program. All equipment provided shall comply with City standards and be charged with a standard
markup of no more than 10%.
TDAELINESS/RESPONSIVENESS:
The Consultant shall respond to on-call service requests via phone call or email within 24 hours and be capable
of arriving on site to perform in-situ troubleshooting and repairs within 48 hours of service request.
PROJECT MANAGEMENT & COORDINATION
The selected Consultants shall attend one (1) contract kick-off meeting at the City's Corporate Yard located at
220 S. Daisy Ave., Santa Ana, CA 92703 at which City staff will share contact information, safety and security
protocols and familiarize the consultants with the City's sites and equipment.
Consultants must provide the City with a written estimate for all requested services. Consultant shall not
proceed with any work without the approval of the City's designated project manager.
Consultants shall invoice the City on a monthly basis for all work performed during the period. Each invoice
shall be accompanied by a summary of tasks performed, results and progress on long-term tasks if any.
I:ltel:lftwb
Special consideration will be given to those that can provide support for the DYNAC ES SCADA software to
supplement the duties as provided by Kapsch TrafficCom USA, Inc. Knowledge of Dyndraw, Dynacell, Linux
Server and data warehouse structures will be related skills necessary to perform SCADA system repairs, patches
or updates.
25C-41 Page 3 of 3
EXHIBIT B
1. FEE
KDC Systems is offering the rates listed below for work conducted under the proposed contract.
Project Manager
$140
General Manager
$140
Engineering Manager
$140
Senior Engineer
$130
Engineer
$120
CAD Designer
$60
25C-42