HomeMy WebLinkAbout25P - AGMT TRAFFIC BARRICADESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 5, 2017
TITLE:
AMEND AGREEMENT WITH CALIFORNIA
BARRICADE RENTALS, INC., FOR
PROVISION, INSTALLATION, AND
REMOVAL OF TRAFFIC BARRICADES
(PROJECT NO. 17-6612)
(STRATEGIC PLAN NO. 6, 1C)
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 16t Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and the Clerk of the Council to execute a contract amendment with
California Barricade Rentals, Inc., to include the provision of traffic control equipment for traffic
safety on the First Street Bridge, increasing the compensation for the original term of the
agreement by $50,000, for a total amount not -to -exceed $120,000 for services performed
through December 31, 2017, and further amending the Contractor rates and charges for
services and equipment as identified in Exhibit A of the agreement, subject to nonsubstantive
changes approved by the City Manager and City Attorney.
2. Authorize the reallocation of $50,000 in unspent FY 2013/14 Gas Tax Funds remaining from
various completed projects to the Emergency Repairs at Four Locations project to be utilized
for the First Street Bridge over the Santa Ana River through the above referenced agreement.
DISCUSSION
The City of Santa Ana Parks, Recreation, and Community Services Agency (PRCSA) has an
existing contract with California Barricade Rentals, Inc. (California Barricades) to provide traffic
control for various City -hosted events throughout the year. These events include Cinco de Mayo
and Fiestas Patrias, among others. The contract was procured through the standard 'Request for
Proposals" (RFP) process and approved by City Council in March 2017. The contract authorizes
expenditures up to $70,000 for the calendar year of 2017, with two one-year renewal options at
$70,000 annually, for a maximum amount of $210,000. The amendment expands the scope of
services to allow continued provision of equipment to the Public Works Agency, to maintain lane
closures and ensure traffic safety on the First Street Bridge, and adds $50,000 to the compensation
for the period ending December 31, 2017.
25P-1
Amend Agreement with California Barricade Rentals for
Provision, Installation, and Removal of Traffic Barricades
December 5, 2017
Page 2
In June, 2017, shortly after the original agreement was executed, traffic control services on the
First Street Bridge over the Santa Ana River were needed in response to a second fire under the
bridge. (The first fire occurred in December 2016.) The June fire resulted in damage to the
bridge structure — specifically the support beams. Consequently, as a safety precaution and as
recommended by a bridge structural engineer, westbound traffic lanes on First Street were
closed to reduce the traffic loads and vibrations on the bridge. The lanes need to remain closed
until all structural testing and repairs are completed. Public Works staff anticipates completion of
the testing and related repairs by January 2018.
Under these emergency conditions, California Barricades was contracted to put the required
traffic control measures in place on the First Street Bridge and continues to provide this service.
To maintain the lane closures and ensure traffic safety, staff recommends amending the first year
of the existing agreement to include the Public Works services and increasing the compensation
by $50,000 through December 31, 2017. The two one-year renewal options will remain as
originally awarded.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy C (invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard).
ENVIRONMENTAL IMPACT
There is no environmental impact associated with this action.
FISCAL IMPACT
Approval of this Council action will authorize reallocation of $50,000 in unspent FY 2013/14 Gas
Tax Funds (Account No. 05917663-66220) remaining from various completed projects to the
Emergency Repairs at Four Locations project (No. 17-6612) for expenditure through December
31, 2017.
APPROVED AS TO FUNDS & ACCOUNTS:
Fred Mousavipour Francisco Gutierrez (V
Executive Director Executive Director I -
Public Works Agency Finance & Management Services Agency
FM/EWG/CW
Exhibit 1: Agreement
25P-2
FIRST AMENDMENT TO AGREEMENT WITH CALIFORNIA BARRICADE RENTALS
FOR PROVISION. INSTALLATION. AND REMOVAL OF TRAFFIC BARRICADES
THIS FIRST AMENDMENT to the above -referenced agreement is entered into on December 5, 2017 by
and between California Barricade Rentals, Inc. ("Contractor"), and the City of Santa Ana, a charter city
and municipal corporation organized and existing under the Constitution and laws of the State of
California ("City").
RECITALS
A. The parties entered into Agreement #A-2017-057, dated March 21, 2017 ("Agreement"), by which
Contractor agreed to provide traffic barricade equipment to the Parks, Recreation, and Community
Services Agency for various City -hosted events.
B. The Agreement remains in effect through December 31, 2017, and may be extended for an additional
two years. The maximum amount to be expended through December 31, 2017 is $70,000. The
maximum amount to be expended for each additional year is also $70,000.
C. Under the Agreement, the City may request additional equipment or services during the term of the
Agreement. Such equipment and services have been utilized by the Public Works Agency for the
provision of traffic control equipment at the First Street Bridge, as a result of testing and repairs being
made to the bridge.
D. The Agreement remains in effect, and the parties now wish to amend the Agreement by expanding the
scope of services to allow the continued provision of equipment to the Public Works Agency to
maintain lane closures and ensure traffic safety on the First Street Bridge and to adjust the
compensation for the period ending December 31, 2017.
The parties therefore agree:
1. Section 1, Scope of Services, is amended to include the provision of traffic control equipment to the
Public Works Agency to maintain lane closure and ensure traffic safety on the First Street Bridge.
2. Section 2, Compensation, is amended to include an additional $50,000 for services to be performed
by Contractor through December 31, 2017, so that the total sum to be expended through that date
shall not exceed $120,000.
3. Section 2, Compensation, is further amended such that the applicable rates and charges for services
and equipment provided by Contractor shall be those described in Exhibit A to this First Amendment.
Exhibit A shall fully supersede the original Exhibit A included in the Agreement.
4. Except as modified by this First Amendment, and all prior amendments, all terms and conditions of
the Agreement remain unchanged and in full force and effect.
-- signatures appear on following page —
Page 1 of 2
ioiv
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement the
date and year first written above.
ATTEST
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO, City Attorney
By: ` xt6 !w I e ,A
JOHYfi. FUNK
Assistant City Attorney
FOR APPROVAL
Fred Mousavipour, Executive Director
Public Works Agency
FOR APPROVAL
Gerardo Monet, Executive Director
Parks, Recreation, and Community Services Agency
CITY OF SANTA ANA
RAUL GODINEZ II
City Manager
CONTRACTOR
Name:
Title:
Page 2 of 2
25P-4
EXHIBIT A
ATTACHMENT 3-7
PRICE LIST
SERVICE: TRAFFIC CONTROL EQUIPMENT
California Barricade, Inc. is a company with the capacity to provide traffic control equipment for various events.
Below is our proposal based on the sample listing of equipment provided for previous large scale events.
Rental....
Quantity
Price Per Unit..
Per Day '..:
' Extended Price
Per Day.
Arrow Boards
7
$35.00
'
$245.00
Message Board
1
$95.00
.:.
$95.00
Pedestrian Barricade
100
$3.30
$330.00
Parade Barricade
100
$1.65
5165.00
Water Filled K -Rail
49
$3,30
.:
$161.70
Type I Barricade
35
$0.25
$8.75
Type III Barricade
45
$1.35.
`:', ..
$60.75
Type I Barricade with Sign
166
$0.70
`_
$116.20
Type III Barricade with Sign
40
$1.95
A78.00
Service
Quantity'Extended
Price per _
Occurrence ,
Price
Water Truck Service (49 units)
1
$900.00:
$900.00
Labor
Quantity.
Per Hour ..
Per Technician,
Extended Price'
Per Hour
Traffic Control Technician -Certified
15
$70.00
$1,050.00
It is understood traffic control plans will be specific for individual events.
The contractor is expected to work with various city departments, particularly the
Santa Ana Police department and Planning and Building Agency.
California Barricade has done so in the past with great success, and will continue to do so.
25P-5
ATTACHMENT 3-7
PRICE LIST
First St. & Fairview St., Santa Ana — Lonn Term Rental
Rental
Quantity
Price Per Unit
Per Month.
Extended -Price,.
P& Mcnth
Arrow Boards
2
$800.00
$1,600.00
Message Board
1
$1200.00:
$1,200,00
Type I Barricade with Flasher & Sign
4
$19.80
:-
$79.20
Type I Barricade with Sign
4
$16.80
::-,
$67.20
Type III Barricade with Flasher & Sign
11
i
$52.80
''
$580.80
Delineators
58
$4.80
$278.40
Senac.eantit
Qu Y
OPrice Per
ccurrence.
Exfendetl Price::.
Double Lane Closure — Set &Leave
1
$1,180.00
$1,180.00
Double Lane Closure—Removal
]
$1,180.00
$1,180.00
Closure Maintenance
7
$300.00
$2,100.00
Delivery and/or Pick Up3
1
$50.00
%,
$100.00
Overtime.Delivery and/or Pick Up
2
$330.00
$660.00
First St. & Fairview St., Santa Ana — Arrow Board Damnve
Sales Item
Qaanfityl
UnitPnco.
Extended Price
Damaged Arrow Board#100
(Total Loss)
1
$3,195.00
$3,195.00
Damaged Arrow Board #108
(replaced fender, axle assembly. jack
legs, lift cable, tail light assembly,
1
$690.80.
$690.80
wheel, tire & hitch)
Subtotal
$3,885.80
Sales Tax
$301.15
TOTAL
$4,186.95
Labor
Quantity
Exteoded.Price
Labor for Arrow Board Repair
1
$380.00
25P-6
ATTACHMENT 3-7
PRICE LIST
First St. & Fairview St., Santa Ana —Purchase
Item
Quantity
Unit Price :
ixtended Price
W ANCO Solar Powered Trailer
Mounted Arrow Board (WTSP55-
2
$3,750.00
$7,500.00
LSAC
C30 Lane Closed 3000 Engineer
8
$39.15
$313.20
Grade Aluminum Sign
G20-2 End Road Work 36x18
4
$30.15
$120.60
Engineer Grade Aluminum Sign
W20-1 Road Work Ahead 36x36
4
$5].90
$207.60
Engineer Grade AluminumSign
W20 -5R Right Lane Closed Ahead
36x36 Engineer Grade Aluminum
1
$51.90
; .:'
$51.90
Sign
W4 -2R Transition Symbol Right
3606 Engineer Grade Aluminum
2
$51.90
$103.80
sign
Type 1 Barricade
4
$23.75
..
$95.00
Type IBarricade with Flasher
4
$41.00
$164.00
Type III Barricade with (2) Flashers
11
$130.80
$1,438.80
Delineators
58
$15.30
$887.40
Subtotal
$10,882.30
Sales Tax
$843.38
TOTAL
$11,725.68
25P-7
25P-8