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HomeMy WebLinkAbout55A - RESO AMERICAN LIBRARY ASSOC GRANT FUNDSN REQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: 5, 2017 TITLE: APPROVE A RESOLUTION AND APPROPRIATION ADJUSTMENT RECOGNIZING THE AMERICAN LIBRARY ASSOCIATION GRANT FUNDS FOR THE LIBRARIES READY TO CODE PROGRAM (STRATEGIC PLAN NO. 2,2A) RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 181 Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER 1. Approve a Resolution of the City Council of the City of Santa Ana authorizing the Executive Director of the Parks, Recreation and Community Services Department to execute any paperwork necessary to comply with the program grant from the American Library Association for the Ready to Code Grant. 2. Approve an appropriation adjustment recognizing grant revenue in the amount of $25,000 from the American Library Association in the Public Library Grant revenue account (15211002-52040) and appropriating the same amount to the Libraries Ready to Code expenditure account (15211151 -various). DISCUSSION On June 24, 2017, the American Library Association (ALA) opened the application period for grants to develop public and school library programming that promotes computer science and computational thinking among youth. The grant opportunity, announced in June 2017, is the latest phase of the Libraries Ready to Code (RtC) initiative of ALA's Office for Information Technology Policy (OITP), sponsored by Google. Through a competitive request for proposals (RFP) process, a cohort of 25-50 libraries was selected to receive grants of up to $25,000 to design and implement youth coding programs that incorporate Ready to Code concepts. Through these programs, the library cohort will collaboratively develop, pilot and rapidly iterate a "Ready to Code" toolkit containing a selection of computer science resources for libraries and an implementation guide. The Santa Ana Library submitted a proposal and on October 17, 2017 the City received notification that the proposal was approved for funding of $25,000. The City has executed the agreement, but additional documentation in the future may be needed. In order to comply with the 55A-1 Approve a Resolution and Appropriation Adjustment Recognizing the American Library Association Grant Funds For the Libraries Ready to Code Program December 5, 2017 Page 2 terms of the Grant, the City needs to execute certain certifications, assurances, and other documents. Staff is requesting that the City Council authorize the Executive Director of the Parks, Recreation and Community Services Department to execute those certifications, assurances and other documents necessary to comply with the terms of the Grant and submit documents in a timely manner. STRATEGIC PLAN ALIGNMENT Approval of this item allows the City to meet Goal #2 – Youth, Education and Recreation, Objective #2 (Expand youth programming), Strategy A (Focus resources on quality youth engagement, civic awareness, enrichment and educational programs (i.e. youth camping trips) and expand after- school programs during out-of-school hours at the library and community centers.). FISCAL IMPACT The appropriation adjustment will recognize $25,000 in grant funding from the American Library Association in the Public Library Grant revenue account (15211002-52040), and appropriate the same to the Libraries Ready to Code expenditure account (15211151 -various) in Fiscal Year 2017/2018. �—erardo Mouet xecutive Director Parks, Recreation and Community Services Agency EXHIBITS: 1. Resolution 2. Agreement APPROVED AS TO FUNDS AND ACCOUNTS: Francisco Gutierrez Executive Director Finance and Management Services Agency 55A-2 12/5/17 LR RESOLUTION NO. 2017 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA ACKNOWLEDGING ACCEPTANCE OF THE AMERICAN LIBRARY ASSOCIATION'S READY TO CODE GRANT AND AUTHORIZING THE EXECUTIVE DIRECTOR OF THE PARKS, RECREATION AND COMMUNITY SERVICES DEPARTMENT TO EXECUTE ANY PAPERWORK NECESSARY TO COMPLY WITH THE GRANT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1. The City Council of the City of Santa Ana hereby finds, determines and declares as follows: A. The American Library Association ("ALA"), sponsored by Google issued a Notice of Funding Availability dated July 24, 2017 ("NOFA") under the Libraries Ready to Code Program ("Program"). B. The City of Santa Ana filed an application for the Program grant on August 31, 2017 focusing on providing children and young adults with computational thinking and computer science training. C. The ALA is authorized to approve funding allocations for the Program, subject to the terms and conditions of the Agreement. D. On October 17, 2017, the City received an award letter from the ALA informing the City that the grant application was approved for $25,000. E. On October 24, 2017, the City submitted an executed agreement to ALA for the Program to be able to begin implementation and receive funding. Section 2. The City Council of the City of Santa Ana hereby acknowledges receipt of the ALA Program grant. Section 3. The City Council of the City of Santa Ana hereby authorizes and directs the Executive Director of the Parks, Recreation and Community Services Agency to provide any and all other documents including any grant assurances or certifications required or deemed necessary or appropriate to comply with the Program grant from the ALA, all amendments thereto (collectively, the "Ready to Code Grant Documents"), and any periodic reports required for compliance with the Program grant. Resolution 2017 -XXX Page 1 of 2 6V j$ LTJ Section 4. This Resolution shall take effect immediately upon its adoption by the City Council, and the Clerk of the Council shall attest to and certify the vote adopting this Resolution. ADOPTED this day of APPROVED AS TO FORM: Sonia R. Carvalho City Attorney Laura A. Rossini Senior Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers 2017. Miguel A. Pulido Mayor CERTIFICATE OF ATTESTATION AND ORIGINALITY I, Maria D. Huizar, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2017- to be the original resolution adopted by the City Council of the City of Santa Ana on 2017. Date: Clerk of the Council City of Santa Ana mm . Resolution 2017 -XXX Page 2 of 2 INSURANCE NOT REQUIRED WORK AAAv PROCFFD N-2017-217 &VCIERK pUNCIL DATE:." 23205, '4, Hbraries reaad y to cod e Administered by Sponsored by r" r Google Congratulations!!! You are invited to join the Libraries Ready to Code - Phase III cohort Instructions Please review this Memorandum of Understanding including the Funds, Travel Support & Project Research and Required Activities sections below. Complete, sign and return it by no later than October 24, 2017 to: Abby Jamroz YALSA ajamrozgala.org (312) 280-5276 (fax) Please keep a signed copy for your files. Section I: Funds, Travel Support, and Project Research o Cohort libraries will receive the funds requested in their grant application, for their Libraries Ready to Code project within 10 business days of ALA's receipt of the signed agreement. a Funds are available on a per need basis to travel to ALA Midwinter for a Libraries Ready to Code cohort meeting. We are not able to support every cohort member in attending the meeting. In order to provide funds for those cohort members who have the greatest need, a form will be posted in early November requesting libraries that are seeking funds to write a statement of need. s Cohort libraries will be invited to participate in optional research activities. You will receive a separate consent form from Dr. Mega Subramaniam from the University of Maryland once this agreement is signed. No additional activities are required for the research component of this project. Section Il: Required Activities I understand that as a member of the Libraries Ready to Code cohort I will: 1. Implement the program as described in the grant application beginning November 2017 through August 2018 2. Integrate Ready to Code concepts into the program at all stages: planning, design. implementation, and evaluation 3. Actively provide feedback on CT and CS resources provided by ALA, Google, and cohort members and agree to spend approximately 1 hour per week on this activity 4. Actively test and provide feedback on implementation ideas provided by ALA, Google, and cohort members and agree to spend approximately 1 hour per week on this activity Libraries Ready to Code Memorandum of Understanding Page 1 lsrCJ 5. Actively participate in an ongoing Community of Practice with an average weekly time commitment of 1 hour per week 6. Have the capacity (including staff and time) to design, plan, and implement this project 7. Inform the Ready to Code project team as soon as possible if my ability to participate in this project changes at any time during the project timeframe 8. Create and contribute at least one deliverable to ALA such as a blog post, journal article, video or other appropriate item related to some aspect of my work on implementation of my library's grant project so that others in the library community can benefit from my work 9. Prepare a final report of how the work I have proposed at my library went, including an assessment of how the program meets/has met the goals articulated in my proposal,an accounting of how monies were spent, and record of all media outreach conducted or obtained [template will be provided] 10. Participate in Ready to Code project evaluation activities as requested from the external evaluator (1-2 hours over the course of the project) 11. Conduct media outreach, or work with appropriate library staff to do so, [sample press releases will be provided for you to adapt] and: a. Include mention of the American Library Association (ALA) as the funder, and Google as the sponsor, in all media outreach b. Follow ALA guidelines for logo use as outlined here: c. Obtain approval from ALA and Google prior to releasing any external statements about your participation in Ready to Code or using their logos 12. Sign a standard non -disclosure agreement with Google [to be sent via email upon acceptance of this MOU] Section III: Execution of Agreement The undersigned authorized library representative agrees to fulfill and complete all `required activities" in a timely manner, per the guidelines stated on page one in "Section I: Funds & Research" and "Section II: Required Activities." By signing below, I am confirming that all information on my application is accurate and complete. Cohort Member Name See Attached Signature Page Organization Name City of Santa Ana Phone Email'nA Signature n tya ger ME Libraries Ready to Code Memorandum of Understanding Page 2 Address to mail funds to; Send to the attention of Cheryl Eberly Name of organization City of Santa Ana (Santa Ana Public Library) Street Address 20 Civic Center Plaza M-23 Town Santa Ana State CA Zipcode 92702 Libraries Ready to Code Memorandum of Understanding Page 3 y ATTEST: APPROVED AS TO FORM: SONIA R. CARVALHO City Attorney By: Zu 'a— . Laura A. Rossini Senior Assistant City Attorney RECOMMENDED FOR APPROVAL: A--� ih-zt- Gerardo.Mouet Executive Director, Parks, Recreation and.Community Services Agency CITY OF SANTA ANA Interim City yr W • Exhibit 1 to Libraries Ready to Code MOU—Grant Application • y Eberly, Cheryl From: no-reply@einailmeforin.com on behalf of EmailMeForm <no - re ply@em ai I meform.co m> Sent: Thursday, August 31, 2017 2:13 PM To: Eberly, Cheryl Subject: Libraries Ready to Code Phase III Application [#18961 Hello, We have received your submission. thank you! Is your library located in the United States or U.S. Territories? yes Is the program in your application focused on computational thinking Yes (CT) or computer science (CS) °: Does the program in your application focus on serving children or youth in Yes grades PreK-12?r: Will your program be 100"/ free of cost for youth and their families, Yes including deposits?°: Do you have prior approval from your library administration to implement this program? Yes Verification may be required upon request. ": Your Name,: Cheryl Eberly Your Emailr: ceberly@santa-ana.org Name of Library': Santa Ana Public Library 26 Civic Center Plaza Library Address`: Santa Ana, California 92701 United States Library Website URL: http://wxvw.ei.santa-ana.ea.tis/library/ Phone: 714-647-5288 Type of library': Public Library location": Urban What I the size of your library': Large (< 1000 students in the school or <500k in the public library wl service area) How many children and teens did your library serve in 2016? (On-site 54,500 and off-site)': What are the primary demographics Hispanic or Latino, Low Socio-economic. Non English speaking or of your patrons or service area (check English language learners all that apply)': The Library received the 2016 National Medal for Museum and Library Service. This award reflects the activities growing from the Library's constant efforts to offer innovative community responsive programs and services that are accessible to our challenged What are your library's major community. We consider ourselves "THE MIRACLE MAKING achievements in the past year? (up to LIBRARY. We customize the little resources we do have to fit our 100 words)*: needs, and, more importantly, the needs of the community where we are ingrained." Although we faced budget and staff shortages in 2016, we were able to leverage our community networks and resources to continue providing over 50 weekly programs to adults, children and teens. We provide youth driven programs that engage teens civically and impart college/career, STE(A)M and life skills. We also provide homework help for I sL-12th grade. Some of the high -impact teen programs we provide are: Seeds To Trees Digital Media Tech What types of programs for children Academy. "Memories of Migration" Teen Community Historian and teens does your library provide. Project, Youth Civic Engagement Internships. TeenSpace (up to 100 words)': Cooks/Bakes. Teen Entrepreneurs, Probation Youth Community Service Program. STeP: Skills for Teen/Young Parents, and Buddy Programs that pair teen volunteer "Big Buddy" mentors with elementary age "Little Buddies" to support reading, math. arts, health. science and music skills. Younger children are offered special readin--, math and STE(A)M prourams. All SAPL's youth programs are built on the 2014 National Arts and Humanities Youth Program award-winning Circle of Mentoring model, in which adults mentor teens and teens mentor younger children. Eventually, young children become teen volunteers, and teen volunteers become adults who come back to nurture teens. This concept was developed from the basic educational precept that when What makes your youth programs one teaches, two learn, and closes the Circle of Mentoring by teaching unique, innovative, and/or sets your teens to be mentors to younger children. Teens develop their own library apart from other libraries? skills and take ownership of programs by passing them on to a (up to 200 words)': younger generation. The Circle has enabled TeenSpace to become a place ormentorship, where diverse community youth can transition into adulthood. The model caters to the non-traditional learners that predominate in our community: children, preadolescents and teens alike adapting to the complex demands of homework and transitioning to adulthood while dealing with a host of inner and external challenges. The Circle ensures that youth are provided with: I. A safe space, 2. Caring Adult mentors, and 3. Opportunities to meaningfully contribute to their community. The Circle of Mentoring model has been the algorithm of success for high -impact, youth driven, community responsive programming for the past 12 years. Your ALA member number, if OOOR309 applicable: Please provide us with details about the specific computational thinking and/or computer science education program you will implement during the grant period, October 2017 - Youth Know CS for Civic Engagement Project September 2018. Name of the CS/CT program you'd like to implement as part of this grant": flx 1 PHASE I: INITIATION (October - December) (8 weeks) Staff Mentor CT!CS Tools Training: Eight 2 hours sessions for 3 week duration. 20 staff. Teen C'1/CS + X Teen Program Initiation: Eleven 1.5 hours sessions Seeds To Trees Digital Media Tech Academy (20 Teens) , Youth Know Social Innovation Academy (30 Teens) . Youth Commission (16 commissioners). Memories of Migration Project (10 Interns) TeenSpace Cooks/Bakes (3 sites/40 youth), Teen Entrepreneurs (? sites/ 15 youth). Probation Youth Community Service Program ( I site/ 8 yrouth), Teen Arts. Crafts and Design (3 sites/40 youth). Scholarship Club (2 sites/ 30 youth), Teen Gaming (4 sites/40 youth) , STeP Skills for Tecn/Young Parents (10 participants). Four 30 minute sessions at the following 4 Teen mentored "Buddy Programs': ABC -12J Buddy (4 sites. 20 Teens. 80 Liules) : Science, Program description. Provide specific Healthy/Sports, Teen Jams/NJusic Buddy (I5 Teens/ 30 Littles) details about the program you will IIOUR OF CODE EVENT ( December' -101 7) (80 participants) design and implement and PHASE 2: ACTIVATION (January-N[arch) (12 weeks) implement.(up to 300 words) YOUTH KNOW CS for CIVIC ENGAGEMFNT INSTITUTE (t2 Weeks) : 25 participants GIRLS KNOW CS INSTITUTE (4 Weeks March): 40 participants Girls in CS Leadership Conference (March 2018) :(80 participants) PHASE 3: ENGAGEMENT (April - September) (24 Weeks) YOUTH KNOW CS for Civic Engagement INTERNSHIP PROGRAM : 6 Teen Interns. 10 Youth Ambassadors. Youth Know CS for Community Club for Young Adults: (I5 volunteer members) Junior CS Club: ( 15 volunteer members) Fieldtrips: (3 Fieldtrips/ 30 participants) Youth Know CT,'CS +X Teen Program Initiation Sessions: (64 sessions/ 300+ Teens, 100+ Little Buddies) Youth Know C UCS + Haunted House Planning: (8 Sessions;'] 2 Teens) Code Buddy Program: (8 sessions /10 Teen Big Buddies/ 40 Little flx 1 Buddies ) Solutions for Community Sustainability I lack-a-thon: (50 community members) Youth Know Social Innovation Flack-a-thoutr TcenSpace Sleepover (30 participants) International Programmer's Day Celebration (September 13.2018): 80 participants The goal of this project is to provide young adults and children with CT and CS training. Youth will learn CT/CS techniques, tools and careers and how to use CT/CS as a tool to pursue their own goals, be they academic /career goals, concerns with civic engagement/social justice, or just to share ideas, interests and fun with others. This program will train teen services staff members in CT skills that they will incorporate into their programs to introduce youth to CT /CS. Teens will learn to integrate CT /CS skills into their interests. Teens What is the goal(s) and objective(s) of with deeper interest in CS and Coding will be empowered to launch 2 the program? How will you measure library CS clubs where they continue honing their CT/CS skills while them? (up to 200 words)': learning to engage and pass on these skills to others in their community. This project will introduce 200+ children and 800+ teens to CT/CS skills they can use throughout their academic, working and personal lives. 85% of all program participants will acknowledge an increased understanding of CT /CS principles/tools/careers. 80% of program participants will acknowledge an increased desire to utilize CT/ CS in their academic, working and personal lives to complement their interests. We will measure via surveys, observations and self - reports. The youth that make up such a large percentage of our community are faced with many challenges. 91% of our student population is eligible for free/reduced priced meals. They are experiencing the results of the What need(s) in your community will cultural. economic, educational. and situational challenges endemic to this program address? (up to 100 a poor urban immigrant community. They have grown up in a built words ' Out environment suffering from high population density, and an expanding and very present homeless population. Their families and community cannot afford to provide them with modern technology and training. The need for access to CT/CS technology and draining for youth in Santa Ana is acute. Which of the following best describes the frequency of your proposed Series or sessions for multiple learner groups program:`: Which of the following best describes iblulti-day sessions the intensity of your program °: When will your program be offered? After school, On the weekend, Over a holiday or school break Check all that apply*: How many youth do you estimate S00 serving through this program?': What approximate grade levels of children/teens will participate in this pre -K - 2, 3-5, 6-8, 9-12 program?. What is the amount of funding you're requesting to support this program? 25000 (tip to SM,000)': $13,500 : Salaries for paid student interns for Youth Know CS for Civic Engagement Internship Program (6 Interns X $ l (.23 X 200 hours ) $5,300 : Salaries for Staff CT/CS tools Training (20 Staff X $16.23 X 16 hours) Please describe what the funds will be $5,000 : Salary for Tutor/Mentors who will serve as lead used for (up to 250 words)': coordinating/advisory staff for Youth Know CS for Civic Engagement Institute, Girls Know CS Institute, Youth Know CS for Community Club for Young Adults and Junior CS Club ($16.23 X 305 staff hours) $1,200 : CS Material and supplies. Preliminary items to purchase include Rasberry Pi and Arduino based materials, and Bloxels kits. Materials and supplies list will be finalized with input from youth program participants and CT/CS trained staff. Cheryl A. Eberly, Principal Librarian Young Adult and Volunteer Services. Flas over 16 years experience coordinatins innovative. Please provide the name,,job title, community responsive , youth driven, award winning volunteer and and list the relevant experience of the mentorship based young adult programming. Successfully person who will be overseeing this implemented over I5 grants amounting to over $2 million for high program. (up to 100 words) `: impact, young adult programming that provided civic engagement. paid work -experience , access to technology. STEM• educational opportunities and mentorship to underepresented youth populations. 19BIT124 Our program will focus on increasing diversity in CS field by engaging youth of color, from low income families and girls. Santa Ana's population is 78% Latino and l I% Asian. 71 % speak Spanish and 9.7% speak an Asian language at home. 45% are foreign bom. 60% of K-12 students are English language learners, and 91% Does your program focus on students in our school districts qualify for free or reduced meals. The increasing diversity in the computer educational statistics are even more discouraging: Over 42% of adults science field (e.g. girls, youth from have not graduated high school and only 11% of our population have low income families, or youth of a college degree. For our over 100,000 children and young adults of color?) . If yes, please describe which both sexes, the future can seem bleak, opportunities few and limited in underrepresented audience(s) you scope. All of the young people in our programs carry some of the focus on and why. (up to 200 stigmata represesented by these statistics. We serve and employ many words)': youth who face food and housing insecuritites, foster youth, youth on probation, and many who are single parents, and many whose academic success is hampered by language barriers . Our experience has been that girls in our community are not engaged in CS learning. This program will introduce youth to CS careers and empower them to pursue this high demand, lucrative field of work. In your own words, what are barriers In a financially strapped city, funds to implement new programs. 19BIT124 and challenges you have in especially those requiring specialized equipment and/or skilled facilitating CT/CS programs at your personnel. is always a major concern. 'file Library has repeatedly library and hove have you addressccl sought grants to supplement our budget in ways that will provide them or what do you need to address funds for south programming. In addition, we have leveraged our theta? (up to 200 words)': position as managers of the City's government TV channel to purchase equipment that can be used by students to produce programming content. The result has been vastly increased availability of devices and access to WiFi. and an ongoing program of video production for teens and young adults Another recurring concern is attracting and engaging the skilled personnel required to provide CT/CS expertise and draining. The Library has approached this problem by reaching out into the community to contact community partners who can and are willing to donate their time to serving community youth. As a result, we have ongoing relationships with a variety of skilled people who can be called upon to assist. Finally. we are chronically short-staffed, so that implementing new programs requires careful distribution of stal7'tinve and attention. We have attacked this concern by integrating the staff and youth volunteers interns, cross -training them and utilizing their various skills as appropriate All libraries selected will demonstrate in their application an understanding of and ability to integrate Ready to Code concepts as listed in the RFP. In Connecting the interests of the participants to CT/CS. If so explain this section let us Icnow how you plan flow in tite box below, Involve children or teens in the design or to integrated Ready to Code concepts implementation of the program? Is so, explain how in the box below., in the program you are proposing. Inovlving community in the design and/or implementation of the (You can read more about the Ready program. If so, explain how in the box below., Connecting youth to to Code concepts on the Ready to learning opportunities beyond what's offered as a part of the program. Code website If so, explain hove in the box below., Working with outside coaches http://Nvwiv.ala.org/tools/readytocode) and mentors to help facilitate the program. If so, explain how in the Which of the following Ready to box below. Code concepts will you integrate into this program? (Select all that apply -Y: • Connect the interests ....: via our Teen CTiCS + X Program in which trained staff and guest mentors will present sessions to introduce teens to CT/ CS Concepts and Tools, and CS Career padis Describe how the Ready to Code that incorporate youth interests. These sessions will be provided to will concepts that you selected above will youth participants/volunteers who attend TeenSpace programs that aim. align with their interests/needs like Digital Media Arts, Social Justice. be integrated into the ped int Civic Engagement, History, Cooking/baking, Entrepreneurship. Arts. to grates) `: Design. Gaining. Health. Sports and Music. • Involve children ...: YOUTH KNOW CS for CIVIC ENGAGEMENT INSTITUTE where CS Institute participants will learn CTICS concepts and tools all(] be guided towards envisioning; MAP 16 CT/CS interventions for community issues such as homelessness. Food insecurity, Health and Community Sustainability. YOUTH KNOW CS for Civic Engagement INTERNSHIP PROGRAM kill involve youth interns. ambassadors and volunteers in designing and implementing 3 CS clubs, Code Buddy programs, lielcltrips. and'_' hack -a -thous. They will take on the role of initiators in CT/CS + X Youth Programming in the summer. In all these programs, library staff will take on a co -learner role with youth. • Involving community...: This will be achieved during our Hour of Code. Community Sustainability Hack-a-thons and at outreach events. • Connecting youth to learning...: Youth will be taken on 3 flelcitrips to local CT/CS sites. Youth will decide on the 3 locations that they would like to visit. • Work with outside coaches/mentors...: Invite TeenSpace Circle of Nlenloring program alumni who are CS professionals with careers at Northrop Grumman. Blizzard Entertaiment. Apple and Amazon.com to name a few. Engage our network of local community CS professionals, and community connections at SolarCity, SpaceX. Google and Microsoft. Solicit our higher education partners Santa Ana College. UCI, and CSUF to refer CS students to serve as coaches/mentors. Connect with CS organizations whose mission in to provide support like NC W IT Aspire IT program and Technolochicas. Statement of Agreement I affirm that all of the information provided in this Yes application is true and accurate to the best of my knowledge.': OA -166