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Home My WebLink About55B - RESO AFFIRM COMMITTEES POLICY CALENDARREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: DECEMBER 5, 2017 TITLE: ANNUAL REVIEW OF COUNCIL COMMITTEES — ADOPT RESOLUTION TO AFFIRM COMMITTEES AND SET POLICY ON MEMBERSHIP, APPOINTMENT OF MEMBERS, AND APPROVAL OF 2018 CALENDAR OF STANDING MEETINGS (STRATEGIC PLAN NO. 5, 1) CIV MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER 1. Adopt resolution memorializing direction from the City Council as to the number of committees a member may serve on and re -affirming the council committees. • Community Services Committee (and Joint Santa Ana Unified School District and City Council Committee) • Economic Development, Infrastructure and Technology Committee • Legislative Affairs, Ethics, Transparency and Communications Committee • Public Safety, Code Enforcement and Neighborhood Empowerment Committee 2. , Review list of committee members and elect new members as desired. 3. Approve the 2018 calendar of regular standing meetings. DISCUSSION The City Council first established Council Committees in 1999. Since then, they are periodically reviewed to ensure the diverse issues and challenges facing the City are adequately addressed. Currently the City Council has four (4) committees, but may be amended as directed by the City Council: • Community Services Committee (and Joint Santa Ana Unified School District and City Council Committee) • Economic Development, Infrastructure and Technology Committee 5513-1 Annual Review of Council Committees December 5, 2017 Page 2 Legislative Affairs, Ethics, Transparency and Communications Committee Public Safety, Code Enforcement and Neighborhood Empowerment Committee At the November 21, 2017 City Council Meeting, members discussed implementation of a new policy in which a Councilmember may serve on no more than two committees at a time. Adoption of attached resolution will memorialize direction provided to staff by a majority of the City Council. Annually, the City Council reviews the list of current committee members and makes adjustments as need. A list of current committee members is attached for review. Confirmation of existing committee members or election of new committee members may be considered at this time to ensure that each committee has 2 or 3 members. Also, for scheduling and transparency purposes, staff recommends approval of the proposed calendar containing all City Council and Council Committee meetings for the upcoming year and that said calendar be posted on the City's website. A proposed schedule is attached for consideration. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #5 Community Health, Livability, Engagement & Sustainability, Objective #1 (Establish a comprehensive community engagement initiative to expand access to information and create opportunities for stakeholders to play an active role in discussing public policy and setting priorities). FISCAL IMPACT Staffing costs associated with said item are included in the annual budget. Maria Hwzar Clerk of the Council Exhibits: 1. Resolution 2. List of Current Members 3. Proposed 2018 Calendar 55B-2 RESOLUTION NO. 2017 -XXX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA REPEALING RESOLUTION NO. 2017-009, AFFIRMING COUNCIL COMMITTEES AND SETTING POLICY AS TO THE NUMBER OF COUNCIL COMMITTEES A MEMBER MAY SERVE ON BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: SECTION 1. The City Council hereby finds, determines and declares as follows: A. By resolutions approved in the past, the City Council had created as many as eight (8) Council Committees for the purpose of focusing greater Council attention on key priorities coming before the Council in the future. B. The City Council now seeks to reorganize the Council Committees by replacing the previous six (6) with four (4) Council Committees of the City Council, in order to improve efficiency and productivity of the committee process. SECTION 2. From and after the date hereof, there shall be the following Committees of the City Council: 1. Community Services Committee (and Joint Santa Ana Unified School District and City Council Committee) 2. Economic Development, Infrastructure, Budget and Technology Committee 3. Legislative Affairs, Ethics, Transparency and Communications Committee 4. Public Safety, Code Enforcement and Neighborhood Empowerment Committee Each committee shall consist of two (2) or three (3) Councilmembers. The members on the committees shall be appointed by a majority of the entire City Council at a public meeting. Committee members do not receive additional stipends or compensation for serving of these committees. A Councilmember member may not serve on no more than two (2) committees at a time. Each committee member shall serve on the committee for a two year term commencing with the first meeting of each new City Council following a general election, but each Councilmember shall continue to serve on his or her committee until replaced. SECTION 3. This Resolution repeals and replaces all previous resolutions in their entirety relating to this subject matter. Exhibit 1 Resolution No. 2017 -XXX 55B-3 Page 1 of 2 ADOPTED this day of 2017. Miguel A. Pulido Mayor APPROVED AS TO FORM: By: Sonia R. Carvalho, City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATION OF ATTESTATION AND ORIGINALITY I, MARIA D. HUIZAR, Clerk of Council, do hereby attest to and certify the attached Resolution No. 2017- to be the original resolution adopted by the City Council of the City of Santa Ana on Date: Resolution No. 2017 -XXX Page 2 of 2 Maria D. Huizar, Clerk of the Council City of Santa Ana 55B-4 CITY OF SANTA ANA 2017 COUNCIL COMMITTEES & MEMBERS Youth, Education and 1. Villegas (Chair) SCI Parks, Recreation and Quarterly Community Services 2. Solorio (Vice -Chair) Community Services Jan., April, July, Oct. Committee 3. Benavides -(and Joint Santa Ana 4th Monday, 5:30 Unified School District p.m. and City Council Committee) Note: The committee changed name from Community Services. Public Safety, Code 1. Solorio (Chair) Police Department Every other Month Enforcement & 2. Villegas (Vice -Chair) Jan., MarMay, July, Jan., Neighborhood 3. Tinajero Advisory: Sept., No. Empowerment • Planning 2nd 2 Tuesday, 5:30 p.m. Economic Development, 1. Sarmiento Community Every other Month Infrastructure, Budget 2. Benavides (Vice- Development Jan., Mar., May, July, and Technology Chair) Sept., Nov. 3. Martinez (Chair) Advisory: • Planning & Building 2nd Monday, 5:00 Public Works p.m. • Finance • Information Technology Legislative Affairs, 1. Tinajero (Chair) City Manager's Office Quarterly Ethics, Transparency 2. Sarmiento (Vice- Jan. 10, 2018,jnoon and Communications Chair) Advisory: June, Sept., 3. Solorio • Clerk of the Council • City Attorney Wednesday, 1 c__,�LJ..1.. Note: *Joint SAUSD Council Committee to meet twice a yt;dt, nl lal SCI16uu Pursuant to Resolution No. 2017-009, the above Council Committees were formed. On 3/27/2017, the Community Services Council Committee met and updated name to "Youth, Education, and Community Services Council Committee." On October 4, 2017, the Legislative Affairs committees also updated committee name as reflected above. ** Members are appointed for a two year appointment. Exhibit 2 55B-5 I:\Council Committees Page 1 of 1 55B-6 Al � Exhibit , 55B- oil IN { |; )} is i! !� §\ i t 5 \ }) )\ \ \ / ` \ \ / . / { \\ } ° ( ® !! , )} \ § \ ; d \ \ / oz 0 u oil IN { |; 55B-8