HomeMy WebLinkAbout FULL AGENDA PACKET_09-05-2017
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[Americans with Disabilities Act, Title II, 28 CFR 35.102]
HOUSING AUTHORITY
REGULAR MEETING AGENDA
SEPTEMBER 5, 2017
CITY COUNCIL CHAMBER
22 Civic Center Plaza
Santa Ana, California
5:45 p.m.
(Immediately following the City Council Closed Session Meeting)
TOBER 2, 2006
Miguel A. Pulido
Chairperson
Vicente Sarmiento
Authority Member - Ward 1
VSarmiento@santa-ana.org
Michele Martinez
Vice-Chairperson - Ward 2
MiMartinez@santa-ana.org
Jose Solorio
Authority Member - Ward 3
JSolorio@santa-ana.org
P. David Benavides
Authority Member - Ward 4
DBenavides@santa-ana.org
Juan Villegas
Authority Member - Ward 5
JVillegas@santa-ana.org
Sal Tinajero
Authority Member – Ward 6
STinajero@santa-ana.org
Authority Member telephone: 714-647-6900
Agenda item inquiries: 714-647-6520
Soni a R. Carvalho Cynthia J. Kurtz Maria D. Huizar
Authority General Counsel Interim City Manager Recording Secretary
HOUSING AUTHORITY AGENDA 2 SEPTEMBER 5, 2017
Basic Housing Authority Meeting Information
Five-Year Strategic Plan (2014-2019) Detailed information at: http://www.santa-ana.org/strategic-planning/
Vision, Mission and Guiding Principles - The City of Santa Ana is committed to achieving a shared vision for the organization and its
community. The vision, mission and guiding principles (values) are the result of a thoughtful and inclusive process designed to set the
City and organization on a course that meets the challenges of today and tomorrow.
Vision - The dynamic center of Orange County which is acclaimed for our: •Investment in youth •Safe and healthy community
•Neighborhood pride •Thriving economic climate •Enriched and diverse culture •Quality government services
Mission - To deliver efficient public services in partnership with our community which ensures public safety, a prosperous economic
environment, opportunities for our youth, and a high quality of life for residents.”
Guiding Principles
•Collaboration •Efficiency •Equity •Excellence •Fiscal Responsibility •Innovation •Transparency
Strategic Plan Goals/Objectives/Strategies:
Goal 1 - Community Safety
Goal 2 - Youth, Education, Recreation
Goal 3 - Economic Development
Goal 4 - City Financial Stability
Goal 5 - Community Health, Livability, Engagement & Sustainability
Goal 6 - Community Facilities & Infrastructure
Goal 7 - Team Santa Ana
*********
Code of Ethics and Conduct - The people of the City of Santa Ana, at an election held on February 5, 2008, approved an amendment to the
City Charter which established the Code of Ethics and Conduct for elected officials and members of appointed boards, commissions,
and committees to assure public confidence. A copy of the City’s Code can be found on the Clerk of the Council’s webpage. The
following are the core values expressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency
Agenda Information - The agenda descriptions provide the public with a general summary of the items of business to be considered by the
Authority. The Authority is not limited in any way by the “Recommended Action” and may take any action which the Authority deems to
be appropriate on an agenda item. Except as otherwise provided by law, no action shall be taken on any item not listed on the agenda.
Public Comments/Public Input - Pursuant to Government Code Sec. 54954.3, the public may address the Housing Authority and any other
legislative body scheduled to meet on same day and time on any and all matters within the City of Santa Ana's jurisdiction.
At the discretion of the Chair, at the first Public Comment portion of the meeting, all comments may be considered jointly. The public will
be given the opportunity to speak on any and all matters contained on any of the Consent Calendar and Business Calendar items and/or
on issues of public interest within the jurisdiction of the City. For public hearings, members of the public shall be given three (3) minutes
for each duly noticed hearing (unless the matter is continued prior to taking public testimony). All requests to speak shall be submitted in
writing to the Clerk of the Council at the beginning of the meeting and before Public Comments begin. Speaker forms will be available at
the meeting.
REQUESTS TO SPEAK SHALL NOT BE ACCEPTED AFTER THE PUBLIC COMMENT SESSION BEGINS WITHOUT PERMISSION
OF THE CHAIR. When speaking, all persons addressing the Legislative Body shall follow the rules of decorum as detailed on the back
of the speaker form. The presiding officer shall have the power and responsibility to enforce decorum and order of the meeting as set
forth in Section 2-104(c) of the Santa Ana Municipal Code.
Consent Calendar - All matters listed under the Consent Calendar are considered to be routine by the Housing Authority and will be enacted
by one motion without discussion unless a member of the Authority “pulls” an item(s) from the consent calendar for a separate vote.
Senate Bill 343 - As required by Senate Bill 343, any non-confidential writings or documents provided to a majority of the Housing Authority
members regarding any item on this agenda will be made available for public inspection in the Clerk of the Council Office during normal
business hours.
Agenda & Minutes - Staff reports and documents relating to each agenda item are on file in the Office of the Clerk of the Council and are
available for public inspection during regular business hours, 8:00 a.m. – 5:00 p.m., Monday through Thursday and alternate Fridays.
The Clerk’s office is located in City Hall, 20 Civic Center Plaza, Room 809, Santa Ana, California, (714) 647-6520. Authority meeting
agendas, staff reports, and Minutes are available the Friday before an Authority meeting at the following website address: www.santa-
ana.org
Televised Meeting Schedule - All regular meetings will be televised and available for viewing on the City’s cable channel. Meetings held in
the Council Chamber or other designated locations which are televised live on CTV3 Time Warner Cable will be cablecast Mondays at
6:00 p.m., Tuesdays immediately following the meeting at 9:00 a.m., Wednesdays at 6:00 p.m., and Sundays at 1:00 p.m. Meetings
held in locations that do not have a live cable feed will be videotaped and shown on CTV3 the day after the meeting.
DVD copies of the meetings for loan will be available for public circulation at the Santa Ana Main Library the day after a meeting.
HOUSING AUTHORITY AGENDA 3 SEPTEMBER 5, 2017
CITY OF SANTA ANA
HOUSING AUTHORITY REGULAR MEETING
SEPTEMBER 5, 2017
CALL TO ORDER CHAIRPERSON PULIDO
HOUSING AUTHORITY BOARD MEMBERS
BENAVIDES, MARTINEZ, SARMIENTO
SOLORIO, TINAJERO, VILLEGAS
Interim City Manager, Authority General Counsel,
Recording Secretary
PUBLIC COMMENT ON AGENDA ITEMS AND ITEMS OF PUBLIC INTEREST
(Refer to page 2 “Public Input” for description.)
CONSENT CALENDAR
RECOMMENDED ACTION : Approve staff recommendation on Consent Calendar
Items: 1 through 2.
1. MEETING MINUTES OF AUGUST 1, 2017 {STRATEGIC PLAN NO. 5, 1}
RECOMMENDED ACTION: Approve Minutes.
2. EXCUSED ABSENCES
RECOMMENDED ACTION: Excuse absent Housing Authority Members
Martinez.
*** END OF CONSENT CALENDAR ***
BUSINESS CALENDAR
3. QUARTERLY REPORT FOR HOUSING CHOICE VOUCHER PROGRAM APRIL
2017 – JUNE 2017{STRATEGIC PLAN NO. 5}
RECOMMENDED ACTION : Recommend that the Housing Authority receive and file.
*** END OF BUSINESS CALENDAR ***
HOUSING AUTHORITY AGENDA 4 SEPTEMBER 5, 2017
COMMENTS
4. HOUSING AUTHORITY MEMBER COMMENTS
AT THIS TIME Housing Authority members may comment on non-agenda matters and
ask questions of or give directions to staff. NO action may be taken on non-agenda items
unless authorized by law.
ADJOURNMENT
HOUSING AUTHORITY MINUTES 1 AUGUST 1, 2017
MINUTES OF THE REGULAR MEETING
OF THE HOUSING AUTHORITY MEETING
SANTA ANA, CALIFORNIA
AUGUST 1, 2017
CALLED TO ORDER COUNCIL CHAMBER
22 CIVIC CENTER PLAZA
9:26 P.M.
ATTENDANCE AUTHORITY MEMBERS Present:
MIGUEL PULIDO, Chair
MICHELE MARTINEZ, Chair Pro Tem
P. DAVID BENAVIDES
VICENTE SARMIENTO
JOSE SOLORIO
JUAN VILLEGAS
AUTHORITY MEMBERS Absent:
SAL TINAJERO
STAFF Present:
CYNTHIA J. KURTZ, Interim City Manager
SONIA R. CARVALHO, City Attorney
MARIA D. HUIZAR, Authority Secretary
PUBLIC COMMENTS - None
CONSENT CALENDAR ITEMS
MOTION: Approve staff recommendation on Agenda Items 1 and 2.
MOTION: Solorio SECOND: Villegas
VOTE: AYES: Martinez, Pulido, Sarmiento, Solorio, Villegas (5)
NOES:
None (0)
ABSTAIN:
None (0)
ABSENT:
Benavides, Tinajero (2)
HOUSING AUTHORITY MINUTES 2 AUGUST 1, 2017
1. MEETING MINUTES OF JULY 5, 2017 {STRATEGIC PLAN NO. 5, 1}
MOTION: Approve Minutes.
2. EXCUSED ABSENCES
MOTION: Excuse the absence of Housing Authority Members David
Benavides and Sal Tinajero from the August 1, 2017 Housing Authority
Meeting.
*** END OF CONSENT CALENDAR ***
BUSINESS CALENDAR
3. YARDI CONTRACT AMENDMENT – HOUSING AUTHORITY {STRATEGIC
PLAN NO. 4, 1}
MOTION: Authorize the Housing Authority Executive Director to execute
an amendment to the agreement with Yardi Systems, Inc. in an amount
not to exceed $60,000 for a one-year term, subject to non-substantive
changes approved by the Executive Director and Authority General
Counsel.
MOTION: Martinez SECOND: Solorio
VOTE: AYES: Martinez, Pulido, Sarmiento, Solorio, Villegas (5)
NOES:
None (0)
ABSTAIN:
None (0)
ABSENT:
Benavides, Tinajero (2)
COMMENTS
4. HOUSING AUTHORITY MEMBER COMMENTS – None
ADJOURNED - 9:27 P.M.
Maria D. Huizar,
Recording Secretary
Quarterly Report for Housing Choice Voucher Program
September 5, 2017
Page 2
Chart 2 illustrates the number of applicants by total
household size. The majority of families on the
Waiting List consist of only one or two members.
Nearly half of all applicants (2,511 of the 4,498
applicants or 56%) have one or two member
households and would qualify for a one-bedroom
voucher. The Santa Ana Housing Authority’s
occupancy policy is one bedroom for every two family
members.
Participants
At the end of the reporting period, there were 2,584 households receiving rental assistance from
the Housing Authority.
Chart 3 illustrates participating families, sorted by
number of family members. Three-fourths (78%) of
families receiving assistance have three or fewer
members.
Chart 4 illustrates the family type for program
participants. Over half (64%) of participating
households have elderly and/or disabled members.
[“Other” consists of households that are non-
elderly, non-disabled, with no minor children.]
1279 1232
734 656
341
158 54 25 7 4 0 8
0
500
1,000
1,500
2,000
1 2 3 4 5 6 7 8 9 10 11 12+
2. Household Size
1 Person
37%
2 Persons
26%
3 Persons
15%
4 Persons
10%
7 Persons
1%
6 Persons
3%5 Persons
8%
3. Family Size
Family
23%
Disabled
13%
Elderly
51%
Other
13%
4. Family Type
Quarterly Report for Housing Choice Voucher Program
September 5, 2017
Page 3
Chart 5 depicts participants by percentage of
Orange County median income. As of 2017, the
County’s median income is $87,200 per year for a
family of four.
Approximately 78% of families on the program earn
less than 30% of the median income, which is
$31,300 per year for a family of four.
Participants’ incomes come from a variety of
sources, as illustrated in Chart 6. A total of 44%
of participating families have income from
employment.
Participating families pay a portion of their monthly
rent based upon their income and the payment
standard for their unit. The Housing Authority
pays the difference between the tenant’s portion
and the contract rent. This payment is the
Housing Assistance Payment (HAP). The average
HAP for April through June was $966.
Production
HQS Inspections:
At least once every two years, the Housing Authority
must inspect each assisted-unit to ensure it meets
HUD’s Housing Quality Standards (HQS) in
compliance with the federal regulations. From April
to June a total of 412 inspections and re-inspections
of our assisted-units were performed. Chart 7
illustrates the number of inspections performed
monthly during the reporting period.
Recertifications / Interims:
Each year, the Housing Authority must re-certify every assisted-family to verify the family is still
eligible for assistance. In addition, when a participant’s income changes, an interim examination
179
123 110
0
20
40
60
80
100
120
140
160
180
200
April May June
7. HQS Inspections
Below 30% of
Median, 78%
Below 50% of
Median, 16%
Below 80% of
Median, 3%
5. Income as Percent of Median
44%
10%
66%
17%
0%
10%
20%
30%
40%
50%
60%
70%
With any wages With any Welfare With any SS/SSI With any other
income
6. Sources of Income
Quarterly Report for Housing Choice Voucher Program
September 5, 2017
Page 4
must be performed. During the reporting period, a total of 931 recertifications and interims were
conducted. Chart 8 illustrates the number of recertifications and interims performed.
Other Change of Unit:
These actions are completed when a family moves to
a different rental unit. Twenty-one change of unit
actions were processed during the reporting period.
New Admissions:
This action is completed when a family is admitted to
the HCV Program. Thirteen new admissions were
processed during the reporting period.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City’s efforts to meet Strategic Plan Goal # 5 - Community Health,
Livability, Engagement & Sustainability.
FISCAL IMPACT
There is no fiscal impact associated with this action.
153 161 128
161 177
151
0
100
200
300
400
April May June
8. Re-exams & Interims
Re-Exams Interims