HomeMy WebLinkAbout22A - SPEC - TRUCK AND LATERAL LININGREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
DECEMBER 19, 2017
TITLE:
AWARD PURCHASE ORDER TO
TRANSWEST TRUCK CENTER
FOR A SPECIALLY EQUIPED FORD F-650
TRUCK &
LATERAL LINING EQUIPMENT
(SPECIFICATION NO. 17-110)
{STRATEGIC PLAN NO. 6,2)
�C�Y MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1$' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize a one-time purchase and payment of purchase order to Transwest Truck Center for the
procurement of one Ford F-650 with cargo box body and lateral lining equipment in the amount of
$215,260 plus a contingency of $5,000, for a total amount not to exceed $220,260, subject to
nonsubstantive changes approved by"the City Manager and City Attorney.
DISCUSSION ,
The Finance and Management Services Agency, Facilities, Fleet Maintenance and Central
Stores Division is responsible for the acquisition, maintenance, repair, and replacement of
vehicles, trucks, and maintenance equipment. The Public Works Agency is in need of a new
vehicle for its Sewer Lateral Repair Program.
For nearly a decade, the City has been successfully using contract services to rehabilitate the
City's aging public sewer collection system using main lining, a form of trenchless technology.
With this technology, new sewer piping is pushed through an existing pipe using hydraulic
equipment. Very little excavation is required and the process can be completed in a relatively
short amount of time. Proven success with this effective and cost-efficient technology for sewer
main rehabilitation and repair has made it the best choice for the City's Sewer Lateral Repair
Program.
There are over 45,000 privately owned sewer laterals in the City which convey sewage from
homes and businesses to the main public sewer collection system. The City's Sewer Lateral
Repair Program provides for the repair or replacement of sewer laterals from the edge of the
property owner's property line to where it connects to the public sewer main in the street. Sewer
Enterprise staff performs these sewer lateral repairs and replacements on a daily basis, primarily
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Contract Award for a Ford F-650 Truck/Lateral Lining Equipment
December 19, 2017
Page 2
using pipe bursting trenchless technology and equipment with a much smaller roadway
excavation footprint than traditional methods.
The Sewer Lateral Repair Program has taken the lead in implementing trenchless technologies
and equipment to limit roadway excavation footprints, which saves both time and money, and
reduces inconvenience to the public. The proposed purchase of the sewer lateral lining truck and
equipment expands the use of proven trenchless technology methods in the City, allowing staff to
repair sewer laterals without the need to perform roadway excavation and increasing the
effectiveness and efficiency of this popular program. Staff would only be performing sewer lateral
lining; the majority of all main lining work performed in the City would continue to be
accomplished through contracted services.
The Notice Inviting Bids was advertised on September 18, 2017, on the City's online bid
management and publication system. A summary of the bid invitations and bids received is as
follows:
34 Vendors were notified
13 Vendors downloaded the bid packet
2 Santa Ana vendors downloaded the bid packet
1 Bid received
0 Bids received from Santa Ana vendors
The bid was opened on October 18, 2017, and evaluated. The bid from Transwest Truck Center
is responsive to the specifications and meets the City's requirements. A $5,000 contingency has
been included in the award amount to allow for possible additional equipment needs such as
additional lighting, upgraded communication system, or other factory equipment.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
Funds in the amount of $220,260 are available in Sanitary Sewer Service account (No.
05617640-66400) for expenditure in Fiscal Year 2017-18.
APPROVED AS TO FUNDS AND ACCOUNTS:
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Fr d Mousavipour Francisco Gutierrez
Executive Director Executive Director
Public Works Agency Finance and Management Services Agency
FM/CL/sp
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