HomeMy WebLinkAbout55B - RESO - FEDERAL GRANT DESIGNEESREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
19, 2017
TITLE;
ADOPT A RESOLUTION TO DESIGNATE
EXECUTIVE DIRECTORS AND THEIR
DESIGNEE(S) THE AUTHORITY TO
EXECUTE FEDERAL GRANT
CERTIFICATION
(STRATEGIC PLAN NO. 4, 1)
t
CI MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1" Reeding
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Adopt a resolution designating grant administering departments' Executive Directors and their
designee(s) the authority to sign on behalf the City certification documents to requesting Federal
Grant agencies.
DISCUSSION
City Departments are in receipt of funds from various grant programs. A requirement from the
respective Federal Agency (Grantor) is for the City to certify the information provided is true,
current and accurate. Specifically, Grant Recipients (City of Santa Ana -Grantee) are required to
file/certify their management of the said grant program in accordance with respective Grant
Guidelines. Additionally, request for reimbursements must also be certified by the City (Grantee)
reflecting the expenditures incurred to -date are current and accurate.
The grant administering departments are responsible for ensuring compliance with grant
requirements, including but not limited to monitoring grant expenditures and reporting true,
current,, and accurate information to grantors (Federal Grant Agencies). As such, the Executive
Directors and their designee(s) of the grant administering departments should review and certify
all fiscal reports and reimbursement requests.
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal
Awards ("The Uniform Guidance") is a new set of regulations for managing federal grant
programs. Due to the new report certification requirements under the Uniform Guidance (2 CFR
section 200.415), the City is required to include a certification language in the annual and final
fiscal reports or vouchers requesting payment (all reimbursement requests), which must be
signed by an official who is authorized to legally bind the entity. This resolution will authorize the
grant administering departments' Executive Directors and their designee(s) the authority to sign
the certification.
5513-1
Adopt a resolution to Designate Executive Directors and their Designee(s)
the Authority to execute Federal Grant Certification
December 19, 2017
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #4 City Financial Stability, Objective #1
(Maintain a Stable, Efficient, and Transparent Financial Environment).
FISCAL IMPACT
There is no fiscal impact associated with this action.
�netim��32rW _
Francisco Gutierrez SR
Executive Director
Finance and Management Services Agency
&N.
Exhibit: 1. Resolution
55B-2
LS 12.19.17
RESOLUTION NO.2017-xxx
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SANTA ANA AUTHORIZING EACH EXECUTIVE
DIRECTOR THE AUTHORITY TO EXECUTE FEDERAL
GRANT CERTIFICATION(S) FOR FEDERAL GRANTS
MANAGED BY EACH RESPECTIVE DEPARTMENT OR
AGENCY
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS
FOLLOWS:
Section 1. The City Council of the City of Santa Ana hereby finds, determines and
declares as follows:
A. The Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards ("The Uniform Guidance") is a new set of
regulations for managing federal grant programs. Due to the new report
certification requirements under the Uniform Guidance (2 CFR section 200.415),
the City is required to include certification language in the annual and final fiscal
reports or vouchers requesting payment (all reimbursement requests), which
must be signed by an official who is authorized to legally bind the entity.
B. All reimbursement requests must now be signed by an official who is authorized
to legally bind the entity. Such reimbursement requests are processed quite
frequently and authorizing the Executive Director of each departmentlagency, or
their designee, to sign such certifications pertaining to federal grant funds
managed by each respective department/agency will allow the City to function
expeditiously.
C. The grant administering departments/agencies are responsible for ensuring
compliance with all grant requirements, including but not limited to monitoring
grant expenditures and reporting true, current, and accurate information to
grantors (Federal Grant Agencies). As such, the Executive Directors and their
designee(s) of the grant administering departments must review and certify all
fiscal reports and reimbursement requests.
Section 2. The City Council hereby authorizes grant administering departments'
Executive Directors and their designee(s) the authority to sign the certification required
55B-3
by the Uniform Guidance (2 CFR section 200.415) with regard to all federal grant
reports and reimbursement requests.
Section 3. This Resolution shall take effect immediately upon its adoption by the
City Council, and the Clerk of the Council shall attest to and certify the vote adopting
this Resolution.
ADOPTED this day of
APPROVED AS TO FORM:
Sonia R. Carvalho
City Attorney
By:
Lisa S orck
Assistant City Attorney
AYES: Councilmembers
NOES: Councilmembers
ABSTAIN: Councilmembers
NOT PRESENT: Councilmembers
2017.
Miguel A. Pulido
Mayor
CERTIFICATE OF ATTESTATION AND ORIGINALITY
I, Maria D. Huizar, Clerk of the Council, do hereby attest to and certify the attached
Resolution No. 2013- to be the original resolution adopted by the City Council of
the City of Santa Ana on 2017.
Date:
Clerk of the Council
City of Santa Ana
55B-4