The URL can be used to link to this page

Home My WebLink About55D - RESO AMND COMP PLAN ANNUAL BUDGETREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: JANUARY 16, 2018 TITLE: PROPOSED AMENDMENT TO CLASSIFICATION AND COMPENSATION PLAN AND ANNUAL BUDGET {STRATEGIC PLAN NO. 7,6) MOM, !6 Y MANAGER RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on ls' Reading ❑ Ordinance on 2ntl Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Adopt a Resolution that amends the City's Basic Classification and Compensation Plan to create one full-time job classification of Administrative Secretary and amend the Fiscal Year 2017-18 ,Annual Budget to reallocate one position in the Community Development Agency. DISCUSSION Upon a review of the organizational structure of administrative support job classifications in the City Manager's Office, the City Manager is proposing the creation of a secretarial classification titled Administrative Secretary (UC). The Administrative Secretary will perform various clerical duties in the City Manager's Office but will not have primary responsibility for City Council support. This new classification will be paid 18% less than an Executive Assistant, an anticipated savings of $5,290 for the remainder of the fiscal year. The Administrative Secretary position would be an under fill of the Executive Assistant position. In addition, the Senior Management Analyst position that oversees the financial operations of the Community Development Agency was recently reviewed to determine if the classification title properly aligns with the responsibilities of the position. This review determined that the position's duties and responsibilities, especially those that pertain to the complex dissolution of the former Santa Ana Community Redevelopment Agency through its Successor Agency, are more consistent with the classification Principal Management Analyst (AM) than the current classification title. This position is tasked with developing, implementing and adjusting information gathering and reporting -'practices required by multiple governmental oversight organizations, which involves interaction with State officials as well as elected and appointed officials serving on the Successor Agency/Successor Housing Agency and Oversight Board. The position is responsible for real property disposition for the Successor Agency, including negotiations with buyers, their representatives, legal counsel, as well as escrow and title officials. The position also provides critical ongoing support to the Finance and Management Services Agency in organizing and providing information needed to prepare accounting entries and financial disclosure reports related to the Successor Agency/Successor Housing Agency. 55D-1 Amendment to Classification and Comp Plan January 16, 2018 Page 2 These responsibilities are in addition to the standard functions of a Senior Management Analyst and are considerably more complex and require specialized knowledge and skills. Accordingly, the Interim Executive Director of Community Development proposes that one Senior Management Analyst position in the Community Development Agency be reclassified and reallocated to Principal Management Analyst. STRATEGIC PLAN ALIGNMENT Approval of this item supports the City's efforts to meet Goal #7 — Team Santa Ana, Objective #6. (provide a positive workplace environment that supports the health of its employees and celebrates its success and goals). FISCAL IMPACT Assuming an effective date of February 1, 2018, the reallocation of the Senior Management Analyst position to Principal Management Analyst position will cost $6,005 for the remainder of the fiscal year, funds are budgeted and available in fiscal year 2017-18 in the Successor Agency Administration (account no. 67018843-61000 Salaries Regular). There is no fiscal impact to the creation of the Administrative Secretary (UC) classification. ;pPR VED AS TO FUNDS & ACCOUNTS: Elle miley ancis Gutierrez 00 Acting Executive DiTtfor Executive Director Personnel Services Agency Finance and Management Services Agency R6bert Zur Sch ie e Interim Executi ctor Community Development Agency 55D-2 LR 1.16.18 RESOLUTION NO. 2018 -XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA ANA TO AMEND RESOLUTION NO, 2015-026 TO ADD THE POSITION OF ADMINISTRATIVE SECRETARY AND TO AMEND THE CURRENT ANNUAL BUDGET TO RECLASSIFY ONE SENIOR MANAGEMENT ANALYST POSITION IN THE COMMUNITY DEVELOPMENT AGENCY TO A PRINCIPAL MANAGEMENT ANALYST. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SANTA ANA AS FOLLOWS: Section 1: The City Council hereby finds, determines and declares as follows: A. On June 16, 2015, the City Council adopted Resolution No. 2015-026 amending and re-establishing the Basic Classification and Compensation Plan for all Full -Time and Part -Time Classifications of Officers and Employees of the City of Santa Ana. B. Section 1004, Article X of the City Charter of the City of Santa Ana requires the City Manager to prepare, install and maintain a position classification and pay plan subject to civil service rules and regulations and the approval of the City Council. C. On July 5, 2017, the City Council passed and adopted Ordinance No. NS -2919, establishing the City's Budget and authorizing position allocations for Fiscal Year 2017-2018. The Ordinance also sets forth the requirement that alterations in the allocation of authorized positions be reviewed and approved by the City Council. D. The Interim Executive Director of the Community Development Agency proposes reclassifying a full-time Senior Management Analyst position to a Principal Management Analyst position. The Principal Management Analyst duties would include acting as a representative who will be dedicated and responsible to develop, implement, and adjust information gathering and reporting practices as required to meet the demands of multiple governmental oversight organizations, including the State of California, State Auditor, and County of Orange. This position would involve interaction with State officials from the Department of Finance and officials serving on the Successor Agency/Successor Housing Agency and Oversight Board. Resolution 2018 -XXX Page 1 of 3 55D-3 E. The City Manager is proposing the creation of a secretarial classification titled Administrative Secretary. The Administrative Secretary will perform various clerical duties in the City Managers Office but will not have primary responsibility for City Council support. F. It is now desired to amend Resolution 2015-026, as amended, in order to effect these changes, as shown below: Section 3: The Santa Ana City Council hereby amends Resolution No. 2015- 026, Exhibit E, to add the classification of Administrative Secretary at the monthly six step salary rate range indicated below: 6 -Step Salary Rate Range Effective 09/01/17 Monthly Salary Classification Title SSR Minimum -Maximum Administrative Secretary (UC) 610 $4439 - $5670 Section 4: The Santa Ana City Council hereby amends the City's Annual Budget for Fiscal Year 2017-2018, as amended, to reclassify one full-time Senior Management Analyst position in the Community Development Agency to one full-time Principal Management Analyst position. Section 5: All salary rate range classifications are set forth in the City's "Salary Schedule" as periodically updated. Section 6: This Resolution is operative from and after the date upon which it is adopted. ADOPTED this 16th day of January, 2018. Resolution 2018 -XXX Page 2 of 3 Miguel A. Pulido Mayor 55D-4 APPROVED AS TO FORM: Sonia R. Carvalho City Attorney By: QaU� L9�t Laura A. Rossini Senior Assistant City Attorney AYES: Councilmembers NOES: Councilmembers ABSTAIN: Councilmembers NOT PRESENT: Councilmembers CERTIFICATE OF ATTESTATION AND ORIGINALITY I, MARIA D. HUIZAR, Clerk of the Council, do hereby attest to and certify the attached Resolution No. 2018- to be the original Resolution adopted by the City Council of the City of Santa Ana on January 16, 2018. Date: Resolution 2018 -XXX Page 3 of 3 55D-5 Clerk of the Council City of Santa Ana 55D-6