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HomeMy WebLinkAbout2017-05-22 JOINT SAUSD • City of Santa Ana 20 Civic Center Plaza Ross Annex Santa Ana, California 92701 MINUTES May 22, 2017 Santa Ana Unified School District / City of Santa Ana Council Special Joint Policy Meeting CALL TO ORDER The meeting was called to order at 5:40 p.m, by City of Santa Ana Councilmember Jose Solorio. SAUSD Board members present were, President John Palacio, Vice President Valerie Amezcua. SAUSD staff member present were, Dr. Stefanie Philllips, Superintendent of Schools; Facilities and Governmental Relations; Dr. David Haglud. Facilities and Governmental Relations; Orin L. Williams. City Council members present were, Mr. Jose Solorio, Mr. David Benavides and Mr. Juan Villegas. City Staff members present: Cynthia J. Kurt, Interim City Manager ; Gerardo Mouet, PRCCSA Executive Director ; Jeannie Jurado, Community Services Manager; John Funk, Deputy City Attorney; Jorge Garcia, Senior Management Assistant; Jack Ciulla, Chief Technology Officer; Fred Mousavipour, Executive Director Public Works; Hiram Uribe, Graphic Aide. 1.0 Approval of the SAUSD/CITY Joint Minutes of July 11, 2016 Moved by Councilmember Solorio. No second was provided. Minutes were not approved since the meeting cohort was different than July' s meeting. 2.0 Discuss/Review Draft of Joint Policy Committee By-Laws (CITY) Councilmember Solorio stated that when the Joint Policies are written by the City, The City approves them, and when SAUSD writes them, they approve the policies. Solorio suggested adding this topic to the quarterly meetings and the policy should be reviewed at the next meeting for consensus, Prior to next meeting, the city will work on editing the term "Officers" and "Regular Meeting" to provide a clear definition. John Palacio stated that SAUSD has not had the opportunity to review the joint policy nor do they have a committee that can review them, Palacio will need to have legal counsel for review. He indicates meeting prior to the next quarterly meeting, so the policy is ready at the next quarterly meeting in October. 3.0 Update of Roosevelt/Walker Project (SAUSD) 3. 1 Update on Construction Timeline Orin L. Williams provided that the construction timeline is currently on schedule, however even after they were confronted with the excessive rains, Also provided update that the PAD 1 since the Santa Ana Police department is the citing agency, could they decrease the citing on the dates of the graduation? Interim City Manager Cynthia J . Kurtz advised that many of these neighborhoods request the city to protect the city. The city suggests possibly speaking to the neighborhood association. Councilmember Solorio request City staff to look for other possible parking or other ways to maximize parking. John Palacio since this is a two day event (4pm & 7pm) they expect over 1,800 on average in both sessions. Since there are parking meters in the area, could the meters be obsolete during this timeframe? Councilmember Villegas echoed that not enforcing the parking meter is a good idea. Councilmember Benavides stated that it not a good sight to see a parking ticket after coming out of a family or friend' s graduation. Since court jurors park in the near area, they might be compromised, however proper signage should be posted; recommends increasing the signage, Chief Magichi will be working on the signage and will get together on reviewing the options. Another option is for SAUSD to explore shuttle options from SAFIS to the Santa Ana Stadium. Councilmember Solorio recommends SAUSD to project parking and to determine parking availability with the option to explore shuttle services, The City will follow Op with the parking rate and contract information with the County, 6.0 Update Information on: (CITY) 6. 1 Citywide IVi-Fi Jack Ciulla with IT Staff at SAUSD stated that they were using a different approach to provide Wi-Fi. The city wants to add a mesh wire to the IVi-Fi on specific locations especially adjacent to schools. There is a current pilot project with Parks and Recreation to add the new hardware to a location near Jerome. If this pilot project is successful, they will move works with Public Works to expand the fiber optic cables by the end of next year. Current street lights are equipped with LED and Wi-Fi option. By adding Vi-Fi__33 through all the street lights, it will provide IVi-Fi33 to the community first aiming at Downtown Santa Ana and commercial areas. Dr. Haglud advised that the SAUSD is taking a different perspective and are using LTE air network ranging from 10-20 gigabytes. The plan is to expand this to three sites (Willard, Santa Ana Valley and Century) and most of the city of Santa Ana will be covered with IVi-fi. In order for the Wi-Fi to work, students will need LTE devices, John Palacio advised the SAUSD has already provided IVi-Fi to many students, which is why they have moved forwards with this project, however, whichever option the City would like to take, he hopes it compatible or adaptable to SAUSD. John Palacio motioned to have the city and SAUSD staff work together with one goal . Both entities have the same customers and residents. Councilmember Benavides 2°° the motion to have both collaborated and to provide some timeline of meeting dates by the next joint meeting in October. 3 replied by slating he and the Human Resources department work hand in hand in regards to internship programs. Currently, the City has 45 students in programs, and will he looking to hire 50 more. Vice President Valerie Amezcua expressed concerns and would Tike for the City to work closer with SAUSD. The school district wants to know how can they help to make this opportunity a reality and possibly work together to modify and provide information to SAUSD students. Interim City Manager Kuntz' s agrees that the city should push for having a summer internship opportunity for SAUSD students and would love to work with SAUSD. 9.0 Discussion on Frequency of Meetings (SAUSD/CITY) Councilmember Solorio states that these meetings should continue to be a quarterly meeting. As of now the next scheduled meeting is set for Monday, October 23, 2017. Solorio tasked Gerardo Monet to send a meeting invite for possibly August 2017. Solorio also advised that on the City Clerk' s online website you can find minutes to other committees. 10,0 Future Agenda Items The following items will be added to the next meeting agenda: 1, Lathrope Intermediate Item 2. Re-review of standards, Capital projects and 50/50 projects. Councilmember Solorio pushed for a possibility in 2018; explore the possibility of adding a swimming pools to Godinez and also the possibility of adding some barriers to prevent homeless from entering the school site. John Palacio advised that with Bonds, the state pays 50/50, however not on sport facilities. Additionally, Palacio does not want to open new projects until older projects close. Before the City moves forward with implementing a new project, it' s important to research to ensure the project is feasible. Before moving forward with new projects, Palacio is very interested in revisiting the past projects. Councilmember Villegas inquired to SAUSD to determine what percentage of students are homeless. Dr. Phillips replied stating that we have to be careful how we use the word homeless, because homelessness can be defined differently by the county, state and federal. Valerie Amezcua did state that for the past 30+ years, there are staff that monitors homeless students and are able to provide services and school supplies to these students. John Palacio stated that he will have staff send information regarding the Mckinney-Vento Act which prevents barriers on students. Councilmember Benavides reiterated 1) Appreciates that The City is prioritizing the success of Santa Ana Youth. 2) The City did have 250K for an internships program and would like to receive a status on those funds. 5