HomeMy WebLinkAbout22B - SPEC PURCHASE JETTER VACUUM TRUCKREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
FEBRUARY 20, 2018
TITLE:
AWARD PURCHASE ORDER TO
PLUMBERS DEPOT INC. FOR A
JETTER VACUUM TRUCK
(SPEC. NO. 17-136)
{STRATEGIC PLAN NO. 6,2)
P
CIT MANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1B1 Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
1. Reject bids from Municipal Maintenance Equipment, Inc., as nonresponsive; one bid was for a
2017 model year truck and one offered an unacceptable alternative power train system.
2. Authorize a one-time purchase and payment of purchase order to Plumbers Depot Inc. for the
procurement of one 2018 jetter vacuum truck, in the amount of $521,635 plus a $10,430
contingency for a total amount not to exceed $532,065, subject to nonsubstantive changes
approved by the City Manager and City Attorney.
DISCUSSION
The Finance and Management Services Agency, Facilities, Fleet Maintenance and Central
Stores Division is responsible for the acquisition, maintenance, repair, and replacement of
vehicles, trucks, and maintenance equipment. The Public Works Agency is in need of a new
jetter vacuum truck to replace an older unit that is over 15 years old and is consistently having
mechanical issues due to its age. The existing truck is used by Sanitary Sewer staff to maintain
and clean out sewer lines throughout the city.
The Notice Inviting Bids was advertised on November 29, 2017, on the City's online bid
management and publication system. A summary of the bid invitations and bids received is as
follows:
36 Vendors notified
12 Vendors downloaded the bid packet
3 Bids received
0 Bids received from Santa Ana vendors
2213-1
Award Purchase Order for Jetter Vacuum Truck
February 20, 2018
Page 2
The bids were opened on December 27, 2017, and evaluated. The two bids from Municipal
Maintenance Equipment, Inc. were deemed noncompliant due to the vehicle chassis and engine
not meeting minimum specification requirements. The bid from Plumbers Depot Inc. is
responsive to the specifications and meets the City's requirements. To allow for unanticipated
charges, a $10,430 (2%) contingency has been included in the award amount. If the
recommended action is approved, delivery is expected within 180 to 240 days.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
Funds in the amount of $532,065 are available in the Sanitary Sewer Service Machinery &
Equipment Account (No. 05617640-66400) for expenditure in FY 2017-18.
Public Works Agency
FM/CL/sp
AS TO FUNDS AND ACCOUNTS:
Franc Gutierrez
Executi Director
Finance and Management Services Agency
228-2