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HomeMy WebLinkAbout25C - AGMT TRAFFIC SIGNAL SYNC FAIRVIEWREQUEST FOR COUNCIL ACTION CITY COUNCIL MEETING DATE: FEBRUARY 20, 2018 TITLE: APPROVE A COOPERATIVE AGREEMENT WITH THE CITY OF COSTA MESA FOR IMPLEMENTATION OF GRANT -FUNDED TRAFFIC SIGNAL SYNCHRONIZATION FOR THE FAIRVIEW STREET CORRIDOR (PROJECT NO. 17-6889) (STRATEGIC PLAN NO. 6, 1B) %fir l" RECOMMENDED ACTION CLERK OF COUNCIL USE ONLY: APPROVED ❑ As Recommended ❑ As Amended ❑ Ordinance on 1s' Reading ❑ Ordinance on 2nd Reading ❑ Implementing Resolution ❑ Set Public Hearing For CONTINUED TO FILE NUMBER Authorize the City Manager and Clerk of the Council to execute a cooperative agreement with the City of Costa Mesa identifying each city's roles and responsibilities, including the City of Santa Ana match requirement of $217,612, to implement the Fairview Street Corridor Traffic Signal Synchronization Project, for the term beginning upon approval of both the Santa Ana and Costa Mesa City Councils and effective until December 31, 2022, with an option for a one-year extension period, subject to nonsubstantive changes approved by the City Manager and City Attorney. DISCUSSION On November 17, 2015, the City Council authorized staff to submit to the Orange County Transportation Authority (OCTA) joint applications with participating agencies to request funding consideration of the renewed Measure M2 Regional Traffic Signal Synchronization Program. The cooperative agreement for the Fairview Street project would provide for inter -jurisdictional traffic signal synchronization and improvements along the corridor traversing Santa Ana, Costa Mesa, and Caltrans jurisdictions. In April 2016, the OCTA Board approved the renewed Measure M2 Regional Traffic Signal Synchronization Program funding request for the Fairview Street project. While Costa Mesa will act as lead agency for the project, a cooperative agreement is needed to identify the roles and responsibilities of Costa Mesa and Santa Ana, and provide for Costa Mesa oversight to maintain inter -jurisdictional synchronization on the project during the three-year grant period (Exhibit 1). Council approval of the cooperative agreement is required from both cities, and the Costa Mesa City Council is scheduled to review this item on March 20, 2018. Upon completion of the grant period, responsibility for ongoing signal maintenance will revert to the respective local agencies. 25C-1 Cooperative Agreement for Fairview Street Traffic Signal Synchronization Project February 20, 2018 Page 2 The Measure M2 grant provides $1,695,150 for the project and the $423,788 in matching funds. The City of Santa Ana's share of the which $209,806 is a cash match and $7,806 is in-kind staff support. STRATEGIC PLAN ALIGNMENT participating cities will provide matching funds is $217,612, of Approval of this item supports the City's efforts to meet Goal #6 - Community Facilities & Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City assets), Strategy B (equitably maintain existing streets and associated assets in a state of good repair so they are clean, safe and aesthetically pleasing for all users). ENVIRONMENTAL IMPACT There is no environmental impact associated with this action. FISCAL IMPACT Funds for City's $217,612 share of the local match are budgeted and available in the Measure M2 Street Construction Fund (Account No. 03217662-66220, Project No. 17-6889) for expenditure in FY 2017-18 and FY 2018-19. The estimated spending plan is as follows: re Mousavipour Executive Director Public Works Agency FM/EWG/CR Year Amount FY 2017-18 (February — June 2018) $167,845 FY 2018-19 (July 2018 —June 2019) $49,767 Exhibit: 1. Cooperative Agreement 2. Project Location Map ,612 APPROVED AS TO FUNDS & ACCOUNTS: Francisco Gutierrez AY Executive Director Finance & Management Services Agency 25C-2 COOPERATIVE AGREEMENT BETWEEN-- THE ETWEEN—THE CITY OF COSTA MESA AND THE CITY OF SANTA ANA FOR THE FAIRVIEW TRAFFIC SIGNAL SYNCHRONIZATION PROJECT This Cooperative Agreement ("Agreement") is made and entered into this day of , 2018 ("Effective Date"), by and between the CITY OF COSTA MESA, a municipal corporation ("COSTA MESA"), and the CITY OF SANTA ANA, a charter city and municipal corporation organized and existing under the Constitution and laws of the State of California ("SANTA ANA"). COSTA MESA and SANTA ANA are collectively referred to herein as "CITIES". RECITALS: A. COSTA MESA applied for a grant from the Orange County Transportation Authority (OCTA) as part of the Renewed Measure M (M2) Regional Traffic Signal Synchronization Program ("RTSSP") (Project P), aimed to coordinate traffic signals across multiple jurisdictions to enhance countywide traffic flow and reduce congestion, B. The Fairview Traffic Signal Synchronization Project (the "PROJECT") was selected by OCTA as one of the RTSSP projects to be funded in Fiscal Year 2017-2018, based on an application submitted by COSTA MESA on behalf of CITIES. C. OCTA and COSTA MESA entered into a Master Funding Agreement (Cooperative Agreement No C-1-2757) defining the terms and conditions for approved Measure M2 projects. D. CITIES desire to initiate and Implement the PROJECT, with COSTA MESA as the lead agency. E. CITIES desire to enter into this Agreement to demonstrate their commitment to improving traffic signal synchronization opportunities for Orange County and to develop and Implement the PROJECT, F. CITIES desire to set the specific terms, conditions and funding responsibilities between the CITIES for the implementation of the PROJECT. NOW, THEREFORE, it is mutually understood and agreed by the CITIES as follows: TERM This Agreement shall commence on the Effective Date and continue in full force and effect until December 31, .2022. This Agreement may be extended for one 1 Exhibit 1 25C-3 (1) additional one (1) year period upon the mutual consent of both parties. 2. SCOPE OF PROJECT a. The PROJECT will include improvement at thirty-four (34) traffic signals along Fairview Road as listed in the Scope of Work, attached hereto as Exhibit A and incorporated herein by this reference. b. The PROJECT will include hardware and software upgrades to traffic controllers, traffic telecommunications, master controllers and associated systems (hereinafter collectively referred to as "Traffic Control Elements"), and these Traffic Control Elements will be constructed and/or installed and implemented as part of the PROJECT as identified in the Scope of Work and the Cost Estimate, attached hereto as Exhibit B and incorporated herein by this reference. 3. SHARED RESPONSIBILITIES a. CITIES agree to coordinate the inclusion of other Traffic Control Elements and in-kind services to be integrated during the construction of the PROJECT that are not included in the project application and that the owning city will have the responsibility for verifying and coordinating during the course of the PROJECT. b. CITIES agree to implement the PROJECT based on Exhibits A and B, including a combined cash and in-kind match of Four Hundred Twenty -Three Thousand Seven Hundred Eighty -Eight Dollars ($423;788.00), equivalent to twenty percent (20%) of the PROJECT cost split with the following cost contribution of cash and in-kind services: SANTA ANA, Two Hundred Seventeen Thousand Six Hundred Twelve Dollars ($2TT,612,00) and COSTA MESA, Two Hundred Six Thousand One Hundred Seventy -Six Dollars ($206,176.00). The final amount may vary and will be based on the 20% of actual cost of Implementing all timing, improvements, and maintenance, as identified in the project application, c. Upon issuance of a Notice to Proceed to the consultant that is mutually selected through a Request for Proposal, COSTA MESA may issue invoices to SANTA ANA for up to eight percent (80%) of the cash match amount identified in Exhibit A. The remaining cash match amount will be invoiced after the completion of the Primary Implementation Phase of the PROJECT. d. CITIES agree that unused PROJECT funds from one city can be used by the other city (with matching fund responsibility) upon mutual written agreement of CITIES. e. Each city agrees to: 2 25C-4 Designate a technical lead person to act as the liaison for the PROJECT. The liaison and any other required personnel shall attend and participate In all PROJECT -related meetings and participate on the OCTA Traffic Forum. Participate, cooperate and coordinate with contractors, consultants, vendors and staff in good faith using reasonable efforts to resolve any unforeseen issues and disputes arising out of the PROJECT to the extent practicable with respect to the performance of the PROJECT. iii. Identify and verify the upgrades to Traffic Control Elements to be constructed and Installed as part of the PROJECT and as identified in the project application for each city. iv, Coordinate the inclusion of other Traffic Control Elements and in-kind services, where necessary, that the city requires for the implementation of the PROJECT but are not included in the project application. Each city shall be responsible for the inclusion of such elements within reason. v. Maintain PROJECT -related signals and telecommunications equipment with high priority during the PROJECT and be responsible for repair of the signal control systems in its jurisdiction. vi. Provide on-site support for signal control systems, timing plans, detection systems and related equipment during construction, installation and integration,and be available to change or make adjustments to timing plans at a central or field location when necessitated by the PROJECT. vii. Document in-kind match or dollar match funding as identified in the project application and provide verification of such expenditures as part of any required review or audit process, which may include payroll records, contracts and purchase orders. viii. Monitor and operate the traffic signals and improvements for a period of two (2) years following the completion of the Primary implementation Phase of the PROJECT and provide verification of such activities as required by Measure M2 program funding. 4. RESPONSIBILITIES OF SANTA ANA SANTA ANA agrees to the following responsibilities for implementation and funding of the PROJECT: a. To authorize COSTA MESA to be the Administering Agency for the PROJECT. 25C-5 b. To authorize OCTA to distribute its grant allocation of One Million Six Hundred Ninety -Five Thousand One Hundred Fifty Dollars ($9,695,150,00) to COSTA MESA in order to pool the CITIES' grant funds in order to complete a more thorough project on Fairview between SR -55 and SR -22 Freeways than could be accomplished by each city individually. SANTA ANA will contribute up to Two Hundred Nine Thousand Eight Hundred Six Dollars ($209,806.00) in cash and Seven Thousand Eight Hundred Six Dollars ($7,806.00) in cash and/or in-kind services, for a total match share of Two Hundred Seventeen Thousand Six Hundred Twelve Dollars ($217,612.00). c. To help develop the PROJECT scope, provide input into the consultant selection, attend team meetings, and review all consultant and administrative reports pertaining to the SANTA ANA scope of work. To provide required updates as requested by OCTA as part of the semi- annual review process until the completion of the three-year grant period. Documents to be provided include but are not limited to payroll records, contracts, and purchase orders related to the PROJECT. 5, COSTA MESA AGENCY RESPONSIBILITIES COSTA MESA agrees to the following responsibilities for implementation and funding of the PROJECT: a. To manage the PROJECT for the CITIES. COSTA MESA shall act as the Administering Agency for the work for both COSTA MESA and SANTA ANA. Within ten (10) days after this Agreement has been executed, COSTA MESA will mail a copy of this Agreement to OCTA, pursuant to the terms and conditions set forth herein. b. To contribute a minimum of One Hundred Sixty -Nine Thousand Seven Hundred Eighty -Nine Dollars ($169,789.00) in cash and Thirty -Six Thousand Three Hundred Eighty -Seven Dollars ($36,387.00) in cash and/or in-kind services, for a total match share of Two Hundred Six Thousand One Hundred Seventy -Six Dollars ($206,176.00). c. To work cooperatively with SANTA ANA and ensure that SANTA ANA has the opportunity to provide meaningful input into all phases of the PROJECT, and that SANTA ANA staff has adequate time to review all draft reports, contracts, the proposed scope of work, and any other pertinent information. COSTA MESA shall convene regular meetings of staff representatives from CITIES to provide a regular process of input from CITIES to the consultant team. d. To enter into an agreement with a qualified consultant team to assist in the completion and monitoring of the Fairview Corridor. COSTA MESA shall 0 25C-6 obtain concurrence of SANTA ANA prior to selection of the consultant team. e. To coordinate the work effort of the PROJECT, provide the day-to-day management of the consultant, and manage all consultant administration and contracting, COSTA MESA shall review the consultant's invoices and pay them accordingly after ensuring that the work has been satisfactorily performed by the consultant. To comply with all of the terms and with OCTA, including the project contained therein. 6. INDEMNIFICATION conditions of Its Cooperative Agreement reporting and auditing requirements a. SANTA ANA agrees to defend, indemnify, and hold free and harmless COSTA MESA, its elected officials, officers, agents, employees, and volunteers, at SANTA ANA's sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against COSTA MESA, Its elected officials, officers, agents, employees, and/or volunteers arising out of or relating to the acts or omissions or willful misconduct of SANTA ANA, its elected officials, officers, agents, employees, and volunteers in connection with this Agreement. b. COSTA MESA agrees to defend, indemnify, and hold free and harmless SANTA ANA, its elected officials, officers, agents, employees, and volunteers, at COSTA MESA's sole expense, from and against any and all claims, actions, suits or other legal proceedings brought against SANTA ANA, its elected officials, officers, agents, employees, and/or volunteers arising out of or relating to the acts or omissions or willful misconduct of COSTA MESA, its elected officials, officers, agents, employees, and volunteers in connection with this Agreement. INSURANCE a. SANTA ANA and COSTA MESA shall maintain and keep in full force and effect during the term of this Agreement insurance or a program of self- insurance against claims for injuries to persons or damages to property which may arise in connection with SANTA ANA's or COSTA MESA's performance of its obligations hereunder, b. SANTA ANA and COSTA MESA shall require their consultants and contractors performing work in connection with this Agreement to obtain and maintain insurance as described below; General Liability Insurance. Consultants and contractors shall maintain commercial general liability insurance which shall include, but not be 5 25C-7 limited to protection against claims arising from bodily and personal injury, including death resulting therefrom and damage to property, resulting from any act or occurrence arising out of consultants' and contractors' operations related to the performance of this Agreement, including, without limitation, acts involving vehicles. The amounts of insurance shall be not less than the following: single limit coverage applying to bodily and personal injury, including death resulting therefrom, and property damage, in the total amount of $1,000,000 per occurrence and $2,000,000 in the aggregate, Such insurance shall: (a) name Santa Ana and Costa Mesa, and their elected officials, officers, employees, agents, volunteers and representatives as additional insured(s); and (b) be primary and not contributory with respect to insurance or self-insurance programs maintained by the city. ii. Business automobile liability for owned vehicles, hired, and non -owned vehicles, with a policy limit of not less than $1,000,000.00, combined single limits, per occurrence for bodily injury and property damage. Iii. Workers' Compensation Insurance. In accordance with California law, consultants and contractors, if they have any employees, are required to be insured against liability for workers' compensation or to undertake self- insurance. Prior to commencing the performance of any work related to this Agreement, consultants and contractors shall be required to obtain and maintain any required employer's liability insurance with limits not less than $1,000,000 per accident. iv. Professional Liability (errors and omissions) insurance, with a combined single limit of not less than $1,000,000 per claim and $2,000,000 aggregate. c. CITIES shall require that consultants and contractors: State on their insurance policies and certificates that the policies shall not be canceled or reduced in coverage or changed in any material aspect without thirty (30) days written notice to the city. ii. Maintain the insurance coverages set forth in this section. Ill. Furnish certificates of insurance to the city evidencing the required coverages and endorsements set forth herein. d. If a consultant or contractor maintains broader coverage and/or higher limits than the minimums described above, the CITIES shall require and shall be entitled to the broader coverage and/or higher limits maintained by the consultant or contractor. 0 25C-8 8. GENERAL PROVISIONS a. Complete Agreement. This Agreement, including any attachments incorporated herein and made applicable by reference, constitutes the complete and exclusive statement of the terms and conditions of the agreement between COSTA MESA and SANTA ANA and it supersedes all prior representations, understandings and communications between the parties. b. Representatives. COSTA MESA designates its City Manager or his or her designee to be the representative of COSTA MESA for purposes of this Agreement. The City Manager may issue all consents, approvals, directives, and agreements on behalf of COSTA MESA called for by this Agreement, except as otherwise expressly provided in this Agreement. SANTA ANA designates its City Manager or his or her designee to be the representative of SANTA ANA for purposes of this Agreement. The City Manager may issue all consents, approvals, directives, and agreements on behalf of SANTA ANA called for by this Agreement, except as otherwise expressly provided in this Agreement. c. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver. d. Severability, if any term, provision, covenant or condition of this Agreement is held to be invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law. e. Compliance with All Laws. COSTA MESA and SANTA ANA shall comply with all applicable federal, state and local laws, statutes, ordinances and regulations of any governmental agency having jurisdiction over the PROJECT. f. Force Majeure. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts include, but are not limited to, any incidence of fire, flood, 25C-9 acts of God, commandeering of material, products, plants or facilities by the federal, state or local government, national fuel shortage, and any other conditions beyond the reasonable control of a party. Assignment. Neither this Agreement, nor any of the parties' rights, obligations, or duties hereunder may be assigned in whole or in part by either party without the prior written consent of the other party in its sole and absolute discretion. Any attempted assignment shall be deemed void and of no force and effect. Consent to one assignment shall not be deemed consent to any subsequent assignment, nor the waiver of any right to consent to such subsequent assignment. h. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California and applicable local and federal laws, regulations and guidelines. In the event of any legal action to enforce or Interpret this Agreement, the parties agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California. Attorneys' Fees. If litigation is brought by either party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of its rights and remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof. j. Notices. Any notices, requests, or demands made between the parties pursuant to this Agreement are to be directed as follows: If to COSTA MESA: City Clerk City of Costa Mesa 77 Fair Drive Costa Mesa, CA 92626 If to SANTA ANA: Clerk of the Council City of Santa Ana 20 Civic Center Plaza Santa Ana, CA 92701 k. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced. I, Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to 25C-10 modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement. m. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement, n. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement, o. Counterparts of Agreement. This Agreement may be executed and delivered in any number of counterparts, each of which, when executed and delivered shall be deemed an original and all of which together shall constitute one agreement. p. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement. IN WITNESS WHEREOF, CITIES have caused this Agreement to be executed SANTA ANA has caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written. CITY OF SANTA ANA, a charter city and municipal corporation of the State of California 0 Raul Godinez II City Manager ATTEST: Maria D. Huizar Clerk of the Council CITY OF COSTA MESA a municipal corporation of the State of California By: Thomas Hatch City Manager ATTEST: Brenda Green City Clerk 25C-11 APPROVED AS TO FORM: Sonia R. Carvalho, City Attorney n M. Funk -� Assistant City Attorney RECOMMENDED FOR APPROVAL: Fred Mousavipour Public Works Director APPROVED AS TO FORM: Thomas Duarte City Attorney Raja Sethuraman Public Services Director 25C-12 EXHIBIT A SCOPE OF WORK 25C-13 EXHIBIT A Scope of Work Fairview Road Signal Synchronization INTRODUCTION The City of Costa Mesa ("CITY") will lead the Fairview Road PROJECT to optimize signal synchronization timing along the Fairview Road Corridor between Garden Grove Boulevard and Newport Boulevard South. This project will also include the intersections of Fair Drive at Loyola Road and Fair Drive at Vanguard Way. Below is the list of intersections: 1. Fairview Road @ Garden Grove Boulevard (Caltrans) 2. Fairview Road @ SR -22 EB Off Ramp (Caltrans) 3. Fairview Road @ Trask Avenue (SA) 4. Fairview Road @ Edna Drive (SA) 5. Fairview Road @ Westminster Avenue (SA) 6. Fairview Road @ Civic Center Drive (SA) 7. Fairview Road @ 5" Street (SA) 3. Fairview Road @ 1"Street (SA) 9. Fairview Road @ Willits Street (SA) 10. Fairview Road @ McFadden Avenue (SA) 11. Fairview Road @ Edinger Avenue (SA) 12. Fairview Road @ St Andrew Place (SA) 13. Fairview Road @ Harvard Street (SA) 14. Fairview Road @ Warner Avenue (SA) 15. Fairview Road @ Segerstrom Avenue (SA) 16. Fairview Road @ Alton Avenue (SA) 17. Fairview Road @ MacArthur Boulevard (SA) 18. Fairview Road @ Sunflower Avenue (CM)' 19. Fairview Road @ South Coast.Drive (CM) 20. Fairview Road @ 1-405 NB On Ramp (Caltrans) 21. Fairview Road @ 1-405 SB On Ramp (Caltrans) 22. Fairview Road @ McCormack Lane (CM) 23. Fairview Road @ Paularino Avenue (CM) 24. Fairview Road @ Baker Street (CM) 25. Fairview Road @ Adams Avenue (CM) 26. Fairview Road @ Monitor Way (CM) 27. Fairview Road @ Mustang Way (CM) 28. Fairview Road @ Arlington Drive (CM) 29. Fairview Road @ Merrimac Way (CM) 30. Fairview Road @ Fair Drive (CM) 31. Fairview Road @ Wilson Street (CM) 32. Fairview Road @ Newport Boulevard South (CM) 33. Fair Drive @ Loyola Road (CM) 34. Fair Drive @ Vanguard Way (CM) SA - City of Santa Ana ' CM - City of Costa Mesa Page 1 of 3 25C-14 PRIMARY IMPLEMENTATION The following is an outline of the scope of services for Fairview Road PROJECT Primary Implementation. 1) Prolect Adminlstratior� CITY shall provide general project administration, environmental processing, and quality control. The City of Santa Ana ("Santa Ana") shall provide support project management services for the project Intersections located within their jurisdiction and assist in maintaining the Fairview Road PROJECT schedule. a) ©ata Collection The CITY will assemble with the assistance of Santa Ana the necessary data to understand the existing traffic conditions for the Fairview Road PROJECT and its respective traffic signal operations. This shall Include, at minimum, the following: • All data, documents, plans, photos, etc. related to each Fairview Road PROJECT intersection within the past two years; • Local agency timing preferences or policies for all modes of travel and special Intersection treatments; and • Manual and Machine Traffic counts for highway links and intersections for weekday and weekend time periods for all modes of travel. Special 72 -hour video counts will be conducted along the corridor with established special modal use. b) Field Reviews CITY shall conduct Fairview Road PROJECT field reviews to verify collected data including geometric layout, inventory of existing traffic signal control and communications, and any and all factors that impact or affect signal progressions. 2) Signal Synchronization Timing CITY shall develop a signal synchronization model using Synchro and Sim Traffic 8.0 and Tru — Traffic 9.0 to verify the operation of existing timing and then produce and evaluate potential timing changes that would improve or refine the corridor traffic flows through improved optimized signal operations. Santa Ana shall be involved in the review and validation of the recommended signal timing. The OCTA Corridor Synchronization Performance Index (CSPI) combines Average Speed, Stops per Mile, and Greens per Red (number of Intersections successfully traversed on a Green Light vs. Stopped by a Red Light) into a composite index. The CSPI shall be the defined metric in this evaluation. The CITY shall utilize the approved Optimized Signal Timing and implement the timing into the central and field controller systems and provide Fine Tuning services. The After Study Travel Time Runs shall be performed and the Before to After comparison CSPI shall then be determined. 3) Before and After Studies and Reports CITY shall conduct real-time floating car "runs" In each direction during the planned (Before) and implemented (After) time periods of Fairview Road PROJECT traffic signal synchronization. Summary reports shall be prepared by CITY in coordination with Santa Ana to identify improvements in metrics from the Before to After conditions. The Before and After Study shall constitute the Fairview Road PROJECT Final Report. Additionally, this report shall document improvements accomplished and recommend procedures for continuing maintenance, surveillance, and evaluation of the coordinated signal system. Page 2 of 3 25C-15 4). Engineering Design, Review, and Procurement/Construction — Support Infrastructure Santa Ana shall provide sufficient staffing to provide Engineering Design Review of design documentation. If design documentation is provided by the PARTICIPATING AGENCY for Fairview Road PROJECT, the Engineering Design Review requirement shall be satisfied. Purchase and construction/installation of the requested traffic signal infrastructure and upgrades, software, licenses, or other components as approved in the application shall be by the CITY in the name of and for the end user Santa Ana, The CITY shall work with the Santa Ana to coordinate design, identification of applicable standards/specifications, purchasing and/or installation of the required signal Improvements. Design and other technical support to implement the upgrades shall be subject to the designated cost estimate. The budget for these improvements is fixed to the approved budget and will be subject to revised scope or additional contributions. The highest priority improvements shall be those that are required to optimize signal timing. Santa Ana shall waive all fees for permits and inspections and shall provide sufficient professional staffing to provide construction support and inspection services to Fairview Road PROJECT. PROJECT TRAFFIC SIGNAL SYNCHRONIZATION -- ON GOING MAINTENANCE AND MONITORING For a period of two (2) years (24 months), from the date of Fairview Road PROJECT acceptance, CITY shall provide for On Going Maintenance and Monitoring of Fairview Road PROJECT. This shall include the observation of corridor and system intersection operations to maintain Fairview Road PROJECT integrity. CITY will make observations and provide recommended changes to Santa Ana for approval and implementation. CITY shall also provide resources for maintenance and repair of any Fairview Road PROJECT installed infrastructure for the same time period. Santa Ana shall provide sufficient staffing for assistance In administration of this task. PROJECT MATCH Upon Issuance of a Notice to Proceed to the Consultant, CITY can Issue an invoice to Santa Ana for up to 80% of the cash match as identified below. AGENCY CASH CASH OR IN-KIND TOTAL City of Costa Mesa $169,789 $36,387 $206,176 City of Santa Ana $209,806 $7,806 $217,612 TOTAL $379,595 $44,193 $423,788 Page 3 of 3 25C-16 17:11 -illi-, COST ESTIMATE 25C-17 EXHIBIT B Cost Estimates Fairview Road Signal Synchronization Number of Signals: 34 signals Synchronization, Assessments, Modeling, Before and After Studies, Reports and Document Costs: 34 signals $ 238,000 Signal Improvement Costs: 15 si nals Costa Mesa $ 765,627 Signal Improvement Costs: 15 signals Santa Ana $ 859,500 Signal Improvement Costs: 4 signals Caltrans $ 0 Preparation of Plans Specifications and Estimates: 34 signals $ 174,213 Monitoring & Improving Optimized Timing $40,800 per year for 2 years $ 81,600 TOTAL, $ 2,118,940 20% Match: $423,788 20% of $2,116,938) Type of Matching Funds for Costa Mesa: $169,789 Dollar and $36,387 In Kind or Dollar Type of Matching Funds for Santa Ana: $209,806 Dollar and $7,806 In Kind or Dollar Page 1 of 1 25C-18 Fairview Street Corridor Traffic Signal Synchronization Improvements 22 Westminster 5th St 1 f v 1 17th St -1 1 1 1 L Ci is Center Dr i 0 , U. 1 �(n1 Warner A) 1 '`- Fn 1 �i Seg rstrom A� 0 1 1 L`o 1 1 Alton Ave _ 1 ; on Ma;A w N 55 Edi7rlger Are SANTA ANA ommCity Council P�■ WA ,�■ Agenda Date PUBLICWOFebruary 20, 2018 Project No. 17-6889: Fairview Street Traffic Signal Synchronization NORTH �N ORAh� 25C-20