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HomeMy WebLinkAbout AGENDA_2016-12-06CityCouncilMeeting Agenda December6, 2016 CLOSEDSESSIONMEETING CITYCOUNCILCHAMBER 22CivicCenterPlaza SantaAna, California 5:00PM REGULAROPENMEETING CITYCOUNCILCHAMBER 22CivicCenterPlaza 5:45PM ImmediatelyfollowingtheClosedSessionMeeting) MiguelA. Pulido Mayor MPulido@santa-ana.org VicenteSarmientoMicheleMartinez MayorProTem – Ward1 Councilmember - Ward2 VSarmiento@santa-ana.org MMartinez@santa-ana.org AngelicaAmezcuaP. DavidBenavides Councilmember - Ward3 Councilmember - Ward4 AAmezcua@santa-ana.org DBenavides@santa-ana.org RomanReyna SalTinajero Councilmember - Ward5Councilmember - Ward6 RReyna@santa-ana.org STinajero@santa-ana.org MayorandCounciltelephone: 714-647-6900 Agendaiteminquiries: 714-647-6520 SoniaR. Carvalho DavidCavazos MariaD. Huizar CityAttorney CityManager ClerkoftheCouncil DCavazos@santa-ana.org NOTE: IfyouneedspecialassistancetoparticipateinthisCouncilmeeting, pleasecontactMichaelOrtiz, City ADAProgramCoordinator, at (714) 647-5624. Pleasecallpriortothemeetingdate, toallowtheCityenough timetomakereasonablearrangementsforaccessibilitytothismeeting. \[AmericanswithDisabilitiesAct, Title II, 28CFR35.102\] BASICCITYCOUNCILMEETINGINFORMATION Agenda & Materials - TheagendatitlesprovidethepublicwithalistofitemstobeconsideredbytheCouncilbrokendownintofour categories: Presentations, ConsentCalendar, BusinessCalendarandPublicHearings. Presentationsareceremonial. Consent CalendarareconsideredtoberoutinebytheCityCouncilandmaybeenactedbyonemotionwithoutdiscussionunlessamemberof theCouncil “pulls” anitem(s) foraseparatevote. BusinessCalendarandPublicHearingitemsareconsideredindividually. Additional informationofthevariouscategoriesontheagendaisfoundonthe “UnderstandingYourCityCouncilMeetingAgenda” pamphletat: http://www.ci.santa-ana.ca.us/coc/documents/understanding_council_agenda.pdf.TheCouncilisnotlimitedinanywaybythe RecommendedAction” andmaytakeanyactionwhichthecouncildeemstobeappropriateonanagendaitem. Exceptasotherwise Allstaffreportsandanynon-confidentialwritingsorprovidedbylaw, noactionshallbetakenonanyitemnotlistedontheagenda. documentsprovidedtoamajorityoftheCityCouncilmembersregardinganyitemonthisagenda areavailableforpublicinspectionin theClerkoftheCouncilOfficeduringregularbusinesshoursandpostedontheCity’swebsitetheFridaybeforeaCouncilmeetingat: http://www.santa-ana.org/coc/granicus.asp PublicComments / OralCommunication - PursuanttoGovernmentCodeSec. 54954.3, thepublicmayaddresstheCityCouncilandany otherlegislativebodyscheduledtomeetonsamedayandtimeonanyandallmatterswithinthejurisdictionoftheCity. ThepublicwillbegiventheopportunitytospeakonanyitemlistedontheAgendaduringthefirstPublicCommentsportionofthe Agenda, withtheexceptionofPublicHearingsthatareconsideredseparatelyandonnon-agendizeditemswithinthejurisdictionofthe CityCouncilduringthesecondPublicCommentsportionoftheAgenda. AtthediscretionofthePresidingMayor, allcommentsmaybe consideredjointly. AllrequeststospeakshallbesubmittedinwritingtotheClerkoftheCouncilatthebeginningofthemeetingand beforePublicCommentsbegin. Speakerformswillbeavailableatthemeeting. REQUESTSTOSPEAKSHALLNOTBEACCEPTEDAFTERTHEPUBLICCOMMENTSESSIONBEGINSWITHOUTPERMISSION OFTHEPRESIDINGMAYOR. Whenspeaking, allpersonsaddressingtheCityCouncilshallfollowtherulesofdecorumasdetailedon thebackofthespeakerform. Thepresidingofficershallhavethepowerandresponsibilitytoenforcedecorumandorderofthemeeting assetforthinSection2-104(c) oftheSantaAnaMunicipalCode. WrittenCommunication – Correspondenceregardinganyitemontheagendamaybefaxedto (714) 647-6956oremailedto eComments@santa-ana.org. Pleasesubmitby3p.m. onCityCouncilmeetingdaytoallowsufficienttimetouploadtothewebsiteand circulatetotheCityCouncilfortheirconsideration. Emailsreceivedafter3p.m. willbeuploadedtotheCity’swebsitethedayafterthe meeting. TranslationServices - SpanishinterpretingservicesareprovidedatCityCouncilmeetings. SimultaneousSpanishinterpretationisprovided throughtheuseofheadsetsandconsecutiveinterpretation (Spanish-to-English) inadditiontothosewishingtoaddresstheCityCouncil atthepodium. LaciudadproveeserviciosdeinterpretaciónalespañolenlasjuntasdelConcilio. Lainterpretaciónsimultáneaalespañolseofrecepor mediodelusodeaudífonosylainterpretaciónconsecutiva (españolainglés) tambiénestádisponibleparacualquieraquedesee dirigirsealconciliomunicipalenelpodio. TelevisedMeetingSchedule - AllregularmeetingswillbetelevisedandavailableforviewingontheCity’scablechannel. Meetingsheldin theCouncilChamberorotherdesignatedlocationswhicharetelevisedliveonCTV3Spectrum (formerlyTimeWarnerCable) willbe cablecastMondaysat6:00p.m., Tuesdaysimmediatelyfollowingthemeetingat9:00a.m., Wednesdaysat6:00p.m., andSundaysat 1:00p.m. MeetingsarealsoavailableinSAP. Meetingsheldinlocationsthatdonothavealivecablefeedwillbevideotapedand shownonCTV3thedayafterthemeeting. DVDcopiesofthemeetingsareavailableforpubliccirculationattheSantaAnaMain Librarythedayafterameeting. CITYVISION, STRATEGICPLANANDCODEOFETHICS TheCityofSantaAnaiscommittedtoachievingasharedvisionfortheorganizationanditscommunity. TheVision, MissionandGuiding Principles (Values) aretheresultofathoughtfulandinclusiveprocessdesignedtosettheCityandorganizationonacoursethatmeetsthe challengesoftodayandtomorrow, asfollow: Vision - ThedynamiccenterofOrangeCountywhichisacclaimedforour: Investmentinyouth • Safeandhealthycommunity • Neighborhoodpride • Thrivingeconomicclimate • Enrichedanddiverseculture • Qualitygovernmentservices Mission - Todeliverefficientpublicservicesinpartnershipwithourcommunitywhichensurespublicsafety, aprosperouseconomic environment, opportunitiesforouryouth, andahighqualityoflifeforresidents. GuidingPrinciples - Collaboration • Efficiency • Equity • Excellence • FiscalResponsibility • Innovation • Transparency Five-YearStrategicPlan - Goals/Objectives/Strategies: Fullreportavailableat: http://www.santa-ana.org/strategic-planning/ Goal1 - CommunitySafety Goal2 - Youth, Education, Recreation Goal3 - EconomicDevelopment Goal4 - CityFinancialStability Goal5 - CommunityHealth, Livability, Engagement & Sustainability Goal6 - CommunityFacilities & Infrastructure Goal7 - TeamSantaAna CodeofEthicsandConduct - AttheSpecialMunicipalElectionheldonFebruary5, 2008, votersapprovedanamendmenttotheCity CharterwhichestablishedtheCodeofEthicsandConductforelectedofficialsandmembersofappointedboards, commissions, and committeestoassurepublicconfidence. Thefollowingarethecorevaluesexpressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency CITYCOUNCILAGENDA 2 DECEMBER6, 2016 CITYOFSANTAANA CITYCOUNCILREGULAROPENMEETING DECEMBER6, 2016 REGULAROPENMEETING 5:45p.m. (ImmediatelyfollowingtheClosedSession Meeting) CALLTOORDER MAYORPULIDO COUNCILMEMBERS AMEZCUA, BENAVIDES, MARTINEZ, REYNA, TINAJERO, SARMIENTO PLEDGEOFALLEGIANCE MAYORPULIDO INVOCATION TOMJONES, POLICECHAPLAIN PRESENTATIONS SPECIALPRESENTATION - TheSignificantAchievementAwardpresentedtotheSantaAnaPolice DepartmentbytheCaliforniaAlcoholicBeverageControlAgency. CERTIFICATESOFRECOGNITION presentedbyCOUNCILMEMBERAMEZCUAto GreenvilleFundamentalandWashingtonElementaryschoolsfortheirparticipationinthePlazaNavideña event. CERTIFICATEOFRECOGNITION presentedbyCOUNCILMEMBERBENAVIDES and COUNCILMEMBERREYNAtoWarrenBusseyinrecognitionofhiscontributionstotheCityandhis 103rdbirthday. CERTIFICATESOFRECOGNITION presentedbyCOUNCILMEMBERREYNAto the followingindividualsinrecognitionoftheircommitmentandoutstandingserviceasaBoardMemberona CityCommission: MarioAlvarado; IsisCalvario; JamesR. Gartner; BrianLeal; TishLeon; Edward Murashie; StephanieA. Najera. CERTIFICATESOFRECOGNITION presentedbyCOUNCILMEMBERREYNAtothe followingindividualsfortheirleadershipandmentoringroleovertheyears: LeticiaAguilar; MaryBloom Ramos; CeceliaRodriguez; MildredSmith; FrankSoto. CITYCOUNCILAGENDA 3 DECEMBER6, 2016 CLOSEDSESSIONREPORT TheCityAttorneywillreportitemstobeaddedtoConsentCalendarItem19AfromtheClosedSessionmeeting. PUBLICCOMMENTS PursuanttoGovernmentCodeSec. 54954.3, membersofthepublicmayaddresseithertheCityCounciloranyoftheCity’s otherrelatedentities, suchastheHousingAuthority, SuccessorAgencyorotherlegislativebodies, meetinginconjunction withthisscheduledmeeting. PubliccommentsmaybemadeonanyandallmatterswithintheCityofSantaAna's jurisdictionorthejurisdictionoftheotherrelatedentities. AtthediscretionoftheChair, atthefirstPublicCommentportionofthemeeting, allcommentsmaybeconsideredjointly. Thepublicwillbegiventheopportunitytospeakthree (3) minutesonanyandallmatterscontainedonanyoftheConsent CalendarandBusinessCalendaritemsand/oronissuesofpublicinterestwithinthejurisdictionoftheCity. Forpublic hearings, membersofthepublicshallbegiventhree (3) minutesforeachdulynoticedhearing (unlessthematteris continuedpriortotakingpublictestimony). AllrequeststospeakshallbesubmittedinwritingtotheClerkoftheCouncilat thebeginningofthemeetingandbeforePublicCommentsbegin. Speakerformswillbeavailableatthemeeting. REQUESTSTOSPEAKSHALLNOTBEACCEPTEDAFTERTHEPUBLICCOMMENTSESSION BEGINSWITHOUTPERMISSIONOFTHEMAYOR. Whenspeaking, allpersonsaddressingtheCityCouncilshall followtherulesofdecorumasdetailedonthebackofthespeakerform. Thepresidingofficershallhavethepowerand responsibilitytoenforcedecorumandorderofthemeetingassetforthinSection2-104(c) oftheSantaAnaMunicipal Code. CONSENTCALENDAR RECOMMENDEDACTION: ApprovestaffrecommendationsonthefollowingConsent Calendaritems: Items10Athrough31A. ADMINISTRATIVEMATTERS MINUTES 10A. MINUTESFROMTHEREGULARMEETINGOFNOVEMBER 15, 2016 STRATEGICPLANNO. 5, 1} – ClerkoftheCouncilOffice RECOMMENDEDACTION: ApproveMinutes. ORDINANCES/SECONDREADING IntheeventaCouncilmemberrecordedan “abstention” beforeconsiderationofthefollowingordinance(s) onfirstreading, suchabstentionwillalsobereflectedintheminutesforsecondreading. 11A. ADOPTINGTHEUPDATEDCALIFORNIAANDINTERNATIONALBUILDING ANDFIRECODESWITHAMENDMENTANDREQUISITEFINDINGS STRATEGICPLANNO. 5, 1} – ClerkoftheCouncil CITYCOUNCILAGENDA 4 DECEMBER6, 2016 PlacedonfirstreadingattheNovember15, 2016CityCouncilmeetingandapprovedbya voteof4-0 (Amezcua, BenavidesandSarmientoabsent). PublishedintheOrangeCountyReporteronNovember25, 2016. RECOMMENDEDACTION: Placeordinanceonsecondreadingandadopt. ORDINANCENO. NS-2905 - ANORDINANCEOFTHECITYCOUNCILOFTHE CITYOFSANTAANAAMENDINGCHAPTERS8AND14OFTHESANTAANA MUNICIPALCODETOADOPTANDAMENDTHERETOTHEMOST RECENTLYENACTEDCALIFORNIABUILDINGCODE, CALIFORNIA RESIDENTIALCODE, CALIFORNIAGREENBUILDINGSTANDARDSCODE, CALIFORNIAELECTRICALCODE, CALIFORNIAMECHANICALCODE, CALIFORNIAPLUMBINGCODE, CALIFORNIAENERGYCODE, CALIFORNIA FIRECODE, CALIFORNIA EXISTINGBUILDINGCODE, AND INTERNATIONALPROPERTYMAINTENANCECODE BOARDS / COMMISSIONS / COMMITTEES 13A. COUNCILCOMMITTEES – AGENDAANDMINUTES {STRATEGICPLANNO. 5, 1} - ClerkoftheCouncilOffice RECOMMENDEDACTION: Receiveandfile. NAME MEETINGDATE SantaAnaUnifiedSchoolDistrictandCityofSantaAna 11/14/2016 JointPolicyCommittee (Cancelled) CodeofEthicsandConductCommittee (Cancelled) 11/17/2016 PublicSafetyandNeighborhoodImprovementCommittee 11/22/2016 FINALTRACTMAPNOTIFICATIONS PursuanttoSection34-183oftheSantaAnaMunicipalCode, theCityEngineerhasreceivedthisFinalMapandisintheprocess ofreviewingthemapforfinalapproval. TheCityEngineershallapproveordisapprovethismapwithin10daysoftheCity CouncilMeeting. 17A. CERTIFICATIONANDAPPROVALBYCITYENGINEER - FINALPARCELMAP NO. 2016-103FOR2740SOUTHBRISTOLSTREET {STRATEGICPLANNO. 3, 2} - PublicWorksAgency RECOMMENDEDACTION: Receiveandfile. MISCELLANEOUSADMINISTRATION 19A. CONFIRMATIONOFCLOSEDSESSIONACTION(S) – CityAttorney’sOffice 19B. EXCUSEDABSENCES – ClerkoftheCouncilOffice CITYCOUNCILAGENDA 5 DECEMBER6, 2016 19C. PUBLICWORKSAGENCYSTATUSOFPROJECTS - MONTHLYCAPITAL IMPROVEMENTPROGRAMEXECUTIVEREPORTFORNOVEMBER2016 STRATEGICPLANNO. 5, 1} - PublicWorksAgency RECOMMENDEDACTION: Receiveandfile. 19D. MUNICIPALUTILITYSERVICESSYSTEMUPDATE {STRATEGICPLANNO. 7, 2D} - InformationTechnologyDepartment RECOMMENDEDACTION: Receiveandfile. 19E. SANITATIONRATEREDUCTION {STRATEGICPLANNO. 4} - PublicWorks Agency RECOMMENDEDACTION: Receiveandfile. 19F. POLICEDEPARTMENTPATROLSCHEDULEOPTIONS {STRATEGICPLAN NO. 1, 5} - PoliceDepartment RECOMMENDEDACTION: Receiveandfile. 19G. UPDATEONTHE2016PLAZANAVIDEÑAANDTREELIGHTINGCEREMONY STRATEGICPLANNO. 5, 5C} - Parks, RecreationandCommunityServicesAgency RECOMMENDEDACTION: Receiveandfile. BUDGETARYMATTERS APPROPRIATIONADJUSTMENTS 20A. JOINTUSE AMENDMENTANDREIMBURSEMENTAMENDMENT OF CONSTRUCTIONCOSTFORROOSEVELT/WALKERSITEAND APPROPRIATIONADJUSTMENT {STRATEGIC PLANNO. 5, 4A} - Parks, RecreationandCommunityServicesAgency; CommunityDevelopmentAgency RECOMMENDEDACTIONS: 1.AGMT - AuthorizetheCityManagerandClerkoftheCounciltoexecutean amendmenttothejoint-useagreementwithSantaAnaUnifiedSchoolDistrict fortheprogrammingofRoosevelt/Walkersitefora30-yearterm, withthe optionfortwo, 10-yearrenewalstoincludelanguageforbothpartiesto contribute $50,000peryearintoanirrevocabletrustforrepairs, subjecttonon- substantivechangesapprovedbytheCityManagerandCityAttorney. CITYCOUNCILAGENDA 6 DECEMBER6, 2016 2.AGMT - AuthorizetheCityManagerandClerkoftheCounciltoexecutean amendmenttothereimbursementagreementwithSantaAnaUnifiedSchool District forthereimbursementofconstructioncostsoftheRoosevelt/Walker siteimprovementsbyincreasingthereimbursementamountby $2,587,509, fora totalamountof $7,517,509, subjecttonon-substantivechangesapprovedbythe CityManagerandCityAttorney. 3.Approveanappropriationadjustment. (Requiresfiveaffirmativevotes) APPROPRIATIONADJUSTMENTNO. 2017-062 - ForFY16/17torecognize 498,248fromprioryearfundbalanceandappropriate $223,248intoResidential DevelopmentDistrict2and $275,000intoResidentialDevelopmentDistrict3. 20B. APPROVEAPPROPRIATIONADJUSTMENT, CONSULTANTAGREEMENTFOR OCSTREETCARDESIGNREVIEWSUPPORT, ANDAMEND2016/17CAPITAL IMPROVEMENTPROGRAM (CIP) {STRATEGICPLANNO. 6, 1C} - PublicWorks Agency RECOMMENDEDACTIONS: 1.Approveanappropriationadjustment. (Requiresfiveaffirmativevotes) 2017-063APPROPRIATIONADJUSTMENTNO. - RecognizeOrangeCounty TransportationAuthorityfundsasoutlinedintheDesignAgreementbetweenOrange CountyTransportationAuthorityandtheCityofSantaAna, intheamountof $493,469, tobereceivedintotheSelectStreetConstructionFundandMeasureM2Competitive Fundrevenueaccountandappropriatedintothesameexpenditureaccountsfor expenditureinFiscalYear2016/17. 2.AGMT - AuthorizetheCityManagerandtheClerkoftheCounciltoexecutean agreementwithKimley-HornandAssociates, Inc., toprovideengineering, technical, andadministrativesupportservices, forthethree-yearperiod beginningDecember6, 2016andexpiringDecember5, 2019, withprovisionsfor onetwo-yearrenewaloptionexercisablebytheCityManagerandCityAttorney, in anamountnottoexceed $250,000forthetermofthecontract, includingany renewal, subjecttonon-substantivechangesapprovedbytheCityManagerand CityAttorney. 3.AmendtheFiscalYear2016/17CapitalImprovementProgramtoaddOrange CountyTransportationAuthority fundingintheamountof $493,469totheOC StreetcarProject. GRANTS/APPLICATIONS 21A. SUBSTANTIALAMENDMENTTO2016-2017ANNUALACTIONPLANFOR REALLOCATIONOFCOMMUNITYBLOCKGRANTFUNDS {STRATEGICPLAN NO. 5, 1} - CommunityDevelopmentAgency CITYCOUNCILAGENDA 7 DECEMBER6, 2016 RECOMMENDEDACTION: ApproveaSubstantialAmendmenttothe2016-2017 AnnualActionPlanforthereallocationofCommunityDevelopmentBlockGrant fundsandauthorizeitssubmissiontotheU.S. DepartmentofHousingandUrban Development. SPECIFICATIONS – PURCHASEOFEQUIPMENTANDSERVICES 22A. SPEC. NO. 16-118 - TACTICALVIDEOPHONESYSTEM {STRATEGICPLANNO. 1, 5} - (PoliceDepartment) - FinanceandManagementServices RECOMMENDEDACTION: Authorizeaone-timepurchaseandpaymentof purchaseorderto836Technologiesintheamountof $29,240, subjecttonon- substantivechangesapprovedbytheCityManagerandCityAttorney. 22B. SPEC. NO. 16-136 - REPLACEMENTOFAUTOMATICTRANSFERSWITCH IN THECITYHALLDATACENTERANDMAINTENANCE ANDPARTSFORTHE EMERGENCYPOWERSYSTEM {STRATEGICPLANNO. 6, 2} - (Information TechnologyDepartment) - FinanceandManagementServices RECOMMENDEDACTION: Authorizeaone-timepurchaseandpaymentof purchaseordertoePowerNetworkforthereplacementofanAutomaticTransfer SwitchintheCityHalldatacenterinanamountnottoexceed $18,831; anda $25,000 blanketcontractforthetermbeginningDecember1, 2016throughJune30, 2017, for maintenanceandpartsrelatedtotheemergencypowersystemwithePower Networkforatotalamountnottoexceed $43,831, subjecttonon-substantive changesapprovedbytheCityManagerandCityAttorney. 22C. SPEC. NO. 16-112 - INSTALLENERGY-EFFICIENTLIGHTINGFIXTURESAND CONTROLSANDEXECUTEAGREEMENTFORON-BILLFINANCINGLOAN STRATEGICPLANNO. 4, 3DAND6, 2A} - FinanceandManagementServices RECOMMENDEDACTIONS: 1.Authorizeaone-timepurchaseandpaymentofpurchaseordertoPacific LightingManagementInc. toprovideandinstalladvancedenergy-efficient lightingfixturesandcontrolsattheNewhopeLibraryinanamountnotto exceed $78,175inclusiveofa $6,348contingency, subjecttonon-substantive changesapprovedbytheCityManagerandCityAttorney. 2.AGMT - AuthorizetheCityManagerandClerkoftheCounciltoexecutean agreementwithSouthernCaliforniaEdison (SCE) toprovidea $71,785no-interest On-BillFinancingloanand $6,390inincentivestofundSpec. No. 16-112subjectto non-substantivechangesapprovedbytheCityManagerandCityAttorney. CITYCOUNCILAGENDA 8 DECEMBER6, 2016 PROJECTS/CHANGEORDERS 23A. AWARDCONTRACTFORCONSTRUCTION OFTHESANTAANA-DELHI CHANNELDIVERSIONPROJECT (PROJECTNO. 16-6467) {STRATEGICPLAN NO. 6, 1G} - PublicWorksAgency RECOMMENDEDACTIONS: 1.RejectallbidsreceivedonSeptember22, 2016, fortheconstructionoftheSanta Ana–DelhiChannelDiversionproject toallowre-advertisingoftheprojectto includesignificantchangestothescopeofconstruction. 2.AwardacontractandauthorizetheCityManagerandtheClerkoftheCouncilto executeaconstructioncontracttoLonerock, Inc. thelowestresponsiblebidder, inaccordancewiththebasebidintheamountof $4,593,375, fortheterm beginninguponexecutionofthecontractandendinguponprojectcompletion, fortheconstructionoftheSantaAna–DelhiChannelDiversionproject, subject tonon-substantivechangesapprovedbytheCityManagerandCityAttorney. 3.ApprovetheProjectCostAnalysisforatotalestimatedconstructiondeliverycost of $6,386,775, whichincludesthecontractbidamount, administration, inspectionandtesting, andanauthorizedcontingencyof $1,024,800. 23B. AWARDCONTRACTTOCALIFORNIAPROFESSIONALENGINEERING, INC., FORGRANT-FUNDEDSAFEROUTESTOSCHOOLENHANCEMENTSAT HENINGERELEMENTARY (PROJECTNO. 166870) {STRATEGICPLANNOS. 6, 1B & 1G} – PublicWorksAgency RECOMMENDEDACTIONS: 1.AwardacontractandauthorizetheCityManagerandClerkoftheCouncilto executeaconstructioncontracttoCaliforniaProfessionalEngineering, Inc., the lowestresponsiblebidder, inaccordancewiththebasebidintheamountof 417,341.50, forthetermbeginninguponexecutionofthecontractandending uponprojectcompletion, fortheSafeRoutestoSchoolEnhancementsfor HeningerElementaryproject, subjecttonon-substantivechangesapprovedby theCityManagerandtheCityAttorney. 2.ApprovetheProjectCostAnalysisforatotalestimatedconstructiondeliverycost of $500,811, whichincludestheconstructioncontract, administration, inspection andtesting, andanauthorizedcontingencyof $41,735. 3.AmendtheFiscalYear2013-14CapitalImprovementprogramandapprovethe reallocationof $70,811inMeasureM2LocalFairSharefundsfromtheTraffic ControlDevicesInventoryProjecttotheSafeRoutestoSchoolEnhancements forHeningerElementary. CITYCOUNCILAGENDA 9 DECEMBER6, 2016 23C. AWARDCONTRACTTOCALIFORNIAPROFESSIONALENGINEERING, INC., FORGRANT-FUNDEDSAFEROUTESTOSCHOOLENHANCEMENTSAT WASHINGTONELEMENTARY (PROJECTNO. 166872) {STRATEGICPLANNOS. PublicWorksAgency6, 1B & 1G} RECOMMENDEDACTIONS: 1.AwardacontractandauthorizetheCityManagerandClerkoftheCouncilto executeaconstructioncontracttoCaliforniaProfessionalEngineering, Inc., the lowestresponsiblebidder, inaccordancewiththebasebidintheamountof 457,711.75, forthetermbeginninguponexecutionofthecontractandending uponprojectcompletion, fortheSafeRoutestoSchoolEnhancementsfor WashingtonElementaryproject, subjecttonon-substantivechangesapproved bytheCityManagerandtheCityAttorney. 2.ApprovetheProjectCostAnalysisforatotalestimatedconstructiondeliverycost of $572,141, whichincludesthecontractbidamount, administration, inspection andtesting, andanauthorizedcontingencyof $45,772. AGREEMENTS 25A. INFORMATIONTECHNOLOGYSERVICEMANAGEMENT {STRATEGICPLAN NO. 7, 2D} {SURPLUSALLOCATIONFUNDING} - InformationTechnology Department RECOMMENDEDACTIONS: 1.AGMT - AuthorizetheCityManagerandtheClerkoftheCounciltoapprove andexecuteagreementwithCherwellSoftwareforanInformationTechnology ServiceManagementSystemforatwo-yearperiod, beginningDecember1, 2016 throughNovember30, 2018intheamountof $61,850, subjecttonon-substantive changesapprovedbytheCityManagerandCityAttorney. 2.AGMT - AuthorizetheCityManagerandtheClerkoftheCounciltoapprove andexecuteagreementwithMigrationTechnologies (MiTech) for implementationprofessionalservicesoftheCherwellsystemforaone-year period, BeginningDecember1, 2016throughNovember30, 2017inanamount not-to-exceed $150,000, subjecttonon-substantivechangesapprovedbytheCity ManagerandCityAttorney. 25B. HISTORICPROPERTYPRESERVATIONAGREEMENTS {STRATEGICPLAN NOS. 5, 2, 3} – PlanningandBuildingAgency HistoricResourcesCommission (HRC) approvedrecommendedactiononNovember7, 2016. CITYCOUNCILAGENDA 10 DECEMBER6, 2016 RECOMMENDEDACTION: AuthorizetheCityManagerandClerkofthe CounciltoexecutetheattachedMillsActagreementswiththebelow-referenced propertyownersfortheidentifiedstructures, subjecttonon-substantivechanges approvedbytheCityManagerandCityAttorney {PropertyOwner(s), Historic PropertyPreservationAgreementNo. (HPPA), Address/HouseandHRCVote}: 1.AGMT – WithJuneMagarro, HPPANo. 2016-06, 2315N. BentonWay GoodmanHouse), 6:0 (Schaeferabsent); 2.AGMT - WithLeahJonesTrust, HPPANo. 2016-08, 2449N. NorthPark Blvd.(WarrenHouse), 6:0 (Schaeferabsent); 3.AGMT - WithDavid & GlendaFink, HPPANo. 2016-10, 2433N. Heliotrope Dr.(Dr. EdwardsHouse), 6:0 (Schaeferabsent); 4.AGMT - WithEric & CarolAldrete, HPPANo. 2016-11, 1150W. RiverLane SchulzHouse), 6:0 (Schaeferabsent); 5.AGMT - WithJoyceM. Keller, HPPANo. 2016-14, 2502N. ValenciaSt. (Dever House), 6:0 (Schaeferabsent); 6.AGMT - WithAtticusWegman, HPPANo. 2016-16, 412W. SantaClaraAve. ChickHouse), 6:0 (Schaeferabsent); 7.AGMT - WithMichael & MorganLiti, HPPANo. 2016-17, 524E. VirginiaAve. Barlow-CaltisHouse), 6:0 (Schaeferabsent); 8.AGMT - WithMoirFamilyTrust, HPPANo. 2016-18, 1210W. RiverLane (Dr. GeddesHouse), 6:0 (Schaeferabsent); 9.AGMT - WithKarenO’CallaghanandFrankGodden, HPPANo. 2016-19, 2402 N. NorthParkBlvd. (WenerHouse), 6:0 (Schaeferabsent); 10.AGMT - WithRobynMacNair, HPPANo. 2016-20, 1123N. OliveSt. (Urbine House) 6:0 (Schaeferabsent); 11.AGMT - WithGiovannaPiazza, HPPANo. 2016-23, 2318N. BonnieBrae YeagleHouse), 6:0 (Schaeferabsent); 12.AGMT - WithBrad & BethHarkins, HPPANo. 2016-27, 1825N. RossSt. OakesHouse), 5:0 (Murashieabstained, Schaeferabsent); and 13.AGMT - WithBlakeBailey, HPPANo. 2016-28, 2435N. RiversideDr. (Stanley BaileyHouse), 6:0 (Schaeferabsent). 25C. AGMT - PURCHASE, INSTALLATION, ANDSUPPORTOFMOBILEIN-CAR COMPUTEREQUIPMENTFORTHEPOLICEDEPARTMENT (RFP. NO.16-122) STRATEGICPLANNO. 1,2C} - PoliceDepartment CITYCOUNCILAGENDA 11 DECEMBER6, 2016 RECOMMENDEDACTION: AuthorizetheCityManagerandClerkofthe Counciltoexecuteafive-yearagreementwithCDCEInc., commencingDecember 7, 2016, inanamountnottoexceed $1,097,771.56, andanadditional $75,000 contingencytotaling $1,172,771.56, terminatingonFebruary17, 2021, subjecttonon- substantivechangesapprovedbytheCityManagerandCityAttorney. 25D. APPROVETENANT-INTERESTPURCHASEAGREEMENTSFORBRISTOL STREETIMPROVEMENTS, PHASE3A (PROJ. NO. 136792NONGENERALFUND) STRATEGICPLANNOS. 6, 1G; 3, 2C} - PublicWorksAgency RECOMMENDEDACTION: AuthorizetheCityManagerandClerkofthe CounciltoexecutepurchaseagreementsofTenantInterestinthepropertieslisted belowandgoodwill (ifany) withthefollowingpropertyowners, subjecttonon- substantivechangesapprovedbytheCityManagerandCityAttorney (Property Owner, Address, andAmount): 1.AGMT - WithPhucDucNguyen; 1111NBristolStreet, SuiteC, NailsPro (APN 405-274-10); $16,357; 2.AGMT - WithReynaTalavera; 1111NorthBristolStreet, SuiteE, Queen’s BeautySalon (APN405-274-10); $26,940; and 3.AGMT - WithHugoSolorzanoHernandez, 1111NorthBristolStreet, SuiteH, ComputerRepair (APN405-274-10); $41,290. 25E. AGMT - APPROVE PURCHASEAGREEMENTFORREALPROPERTY ACQUISITIONFORBRISTOLSTREETIMPROVEMENTSPHASE4 (PROJECT NO. 116741, NON-GENERALFUND) {STRATEGICPLANNOS. 6, 1G; 3, 2C} - PublicWorksAgency RECOMMENDEDACTION: AuthorizetheCityManagerandClerkofthe CounciltoexecutePurchaseAgreementfortherealpropertyacquisition, temporary constructioneasement, andgoodwill (ifany) withpropertyownerlistedbelow, subjecttonon-substantivechangesapprovedbytheCityManagerandCityAttorney withproperty owner(s) LouellaMayMcNeal, LeslieMaureenMcNeal, Marlene LeighMcNealandJamesH. McNealIII, Co-TrusteesoftheJ. WalterSchaefer TestamentaryTrust, forthepropertylocatedat2215 & 2219S. BristolStreet (APN 015-194-38 & 39); forafullacquisitioninanamountof $1,108,700. MISCELLANEOUS - BUDGET 29A. DONATIONAGREEMENTTOSUPPORTALECTURESERIES {STRATEGIC PLANNO. 5, 4} - CouncilmemberAmezcua CITYCOUNCILAGENDA 12 DECEMBER6, 2016 RECOMMENDEDACTION: AuthorizetheCityManagerandClerkofthe CounciltoexecuteanagreementwithElCentroCulturaldeMexicoforaone-time donationamountof $750, subjecttonon-substantivechangesapprovedbytheCity ManagerandtheCityAttorney. 29B. DONATIONAGREEMENTTOSUPPORTALECTURESERIES {STRATEGIC PLANNO. 5, 4} - MayorProTemSarmiento RECOMMENDEDACTION: AuthorizetheCityManagerandClerkofthe CounciltoexecuteanagreementwithElCentroCulturaldeMexicoforaone-time donationamountof $500, subjecttonon-substantivechangesapprovedbytheCity ManagerandtheCityAttorney. 29C. DONATIONAGREEMENTTOSUPPORTTHE “FAMILIESHELPINGFAMILIES CAMPHEART” EVENT {STRATEGICPLANNO. 5, 4} - CouncilmemberAmezcua RECOMMENDEDACTION: AuthorizetheCityManagerandClerkofthe CounciltoexecuteanagreementwiththeOrangeCountyChildAbusePrevention Centerforaone-timedonationamountof $750, subjecttonon-substantivechanges approvedbytheCityManagerandtheCityAttorney. 29D. DONATIONAGREEMENTTOSUPPORTABASEBALLTOURNAMENT STRATEGICPLANNO. 5, 4} - CouncilmemberAmezcua RECOMMENDEDACTION: AuthorizetheCityManagerandClerkofthe CounciltoexecuteanagreementwithSantaAnaPonyBaseball, Inc. foraone-time donationamountof $700, subjecttonon-substantivechanges 29E. DONATIONTOSUPPORTHOOVERELEMENTARYSCHOOL’SMOVIENIGHT EVENT {STRATEGICPLANNO. 5, 4} - CouncilmemberAmezcua RECOMMENDEDACTION: ApproveadonationrequestfromHoover ElementarySchoolforaone-timedonationintheamountof $300. 29F. DONATIONTOSUPPORTWILSHIRESQUARENEIGHBORHOOD ASSOCIATION’SANNUALPARADE {STRATEGICPLANNO. 5, 4} - MayorPulido RECOMMENDEDACTION: ApproveadonationrequestfromWilshireSquare NeighborhoodAssociationforaone-timedonationintheamountof $2,900. CITYCOUNCILAGENDA 13 DECEMBER6, 2016 LANDUSEMATTERS CONDITIONALUSEPERMIT/VARIANCES 31A. CONDITIONALUSEPERMITNO. 2016-38TOALLOWTHESALEOF ALCOHOLICBEVERAGESFOROFF-PREMISECONSUMPTIONATALDI GROCERYSTORELOCATEDAT2840SOUTHBRISTOLSTREET - DOUG COUPER, APPLICANT {STRATEGICPLANNO. 3, 2} - PlanningandBuilding Agency PlanningCommissionapprovedrecommendedactiononNovember14, 2016, byavoteof 6-0 (Mendozaabsent). RECOMMENDEDACTION: Receiveandfilethestaffreportapproving ConditionalUsePermitNo. 2016-38. ENDOFCONSENTCALENDAR** BUSINESSCALENDAR RESOLUTIONS 55A. APPROVETHERELOCATIONPLANFORTHESANTAANAARTS COLLECTIVEPROJECT LOCATEDAT1666N. MAINSTREET {STRATEGIC PLANNO5, 3C} - CommunityDevelopmentAgency RECOMMENDEDACTION: Adoptaresolution. ARESOLUTIONOFTHECITYCOUNCIL OFTHECITYOFSANTAANA APPROVINGTHERELOCATIONPLANFORTHESANTAANAARTS COLLECTIVEPROJECTLOCATEDAT1666N. MAINSTREET 55B. YOUTHSOCCERANDRECREATIONDEVELOPMENTPROGRAMGRANT APPLICATION {STRATEGICPLANNO. 5, 4A} - Parks, RecreationandCommunity ServicesAgency RECOMMENDEDACTION: Adoptaresolution. CITYCOUNCILAGENDA 14 DECEMBER6, 2016 ARESOLUTIONOFTHECITYCOUNCILOFTHECITYOFSANTAANA APPROVINGTHEAPPLICATIONFORYOUTHSOCCERANDRECREATION DEVELOPMENTPROGRAMGRANTFUNDS 55C. ADOPTIONOFMEASUREM2YEAR-ENDEXPENDITUREREPORTTO CONTINUERECEIVINGCOMPREHENSIVE TRANSPORTATIONFUNDING PROGRAMSFUNDS {STRATEGICPLANNO. 6, 1G} - PublicWorksAgency RECOMMENDEDACTION: Adoptaresolution. ARESOLUTIONOFTHECITYCOUNCILOFTHECITYOFSANTAANA ADOPTINGTHEFY2015/16MEASUREM2EXPENDITUREREPORTFORTHE CITYOFSANTAANA 55D. FISCALYEAR 2017/18GRANTAPPLICATIONSMEASUREM2 COMPREHENSIVETRANSPORTATIONFUNDINGPROGRAM {STRATEGIC PLANNO. 6, 1G} - PublicWorksAgency RECOMMENDEDACTIONS: 1.Adoptaresolution. ARESOLUTIONOFTHECITYCOUNCILOFTHECITYOFSANTAANA APPROVINGTHESUBMITTALOFIMPROVEMENTPROJECTSTOTHE ORANGECOUNTYTRANSPORTATIONAUTHORITYFORFUNDING UNDERTHECOMPREHENSIVETRANSPORTATIONPROGRAM 2. DirectstafftoamendtheSeven-YearCapitalImprovementProgramto incorporatetheComprehensiveTransportationFundingProgramprojects. 55E. AGREEMENTFOROFFICIALDEPOSITORYSERVICES (“BANKING SERVICES”) {STRATEGYPLANNO. 4,1} - FinanceandManagementServices RECOMMENDEDACTIONS: 1.Adoptaresolution. ARESOLUTIONOFTHECITYCOUNCILOFTHECITYOFSANTAANA DESIGNATINGJPMORGANCHASEBANK, N.A., ASTHEDEPOSITORY FORCITYOFSANTAANAFUNDS, EFFECTIVEJANUARY1, 2017, AND DESIGNATINGSIGNATORIESAUTHORIZEDFORTHEPURPOSEOF WITHDRAWALOFSAIDFUNDS CITYCOUNCILAGENDA 15 DECEMBER6, 2016 2.AGMT - AuthorizetheCityManagerandtheExecutiveDirectorofFinanceand ManagementServicesAgencytoexecuteabankingservicesagreementwith JPMorganChaseBankforaninitialthree-yeartermbeginningJanuary1, 2017 throughDecember31, 2019, foranamountnottoexceed $65,000annually, witha provisionforasingletwo-yearextensionexercisablebytheCityManagerand theCityAttorneysubjecttonon-substantivechangesapprovedbytheCity ManagerandtheCityAttorney, withprovisionforpaymentofclaimsforasix monthperiodfollowingtheterminationofsaidamendedagreement. Anyprice changesforoptionalyearsfourandfivemustbeagreeduponbythebothparties duringthethirdyear. Intheeventpricechangesexceedinitialpricing, exercise oftheoptiontoextendtheAgreementshallbesubjecttoCityCouncilapproval. 55F. ESTABLISHACITYCOUNCILPOLICYONTHEDISPLAYOFFLAGSATCITY FACILITIES; AUTHORIZINGTHEANNUALDISPLAYOFTHEPRIDEFLAGAT CITYHALL {STRATEGICPLANNO. 5, 6F}- CityManager'sOffice RECOMMENDEDACTION: Adoptresolutions. ARESOLUTIONOFTHECITYCOUNCILOFTHECITYOFSANTAANA ADOPTINGCITYCOUNCILPOLICYONTHEDISPLAYOFFLAGSATCITY FACILITIES ARESOLUTIONOFTHECITYCOUNCILFOTHECITYOFSANTAANA AUTHORIZINGTHEANNUALDISPLAYOFTHEPRIDEFLAGATCITYHALL TOCOMMEMORATEHARVEYMILKDAYANDLESBIAN, GAY, BISEXUAL, ANDTRANSGENDER (LGBT) PRIDEMONTH 55G. DECLARETHECITYOFSANTAANAASANCTUARYFORALLITS RESIDENTS, REGARDLESSOFTHEIRIMMIGRATIONSTATUS {STRATEGIC PLANNO. 5, 6F}- CityManager'sOffice RECOMMENDEDACTION: Adoptaresolution. ARESOLUTIONOFTHECITYCOUNCILOFTHECITYOFSANTAANA, CALIFORNIADECLARINGTHECITYOFSANTAANAASANCTUARYFOR ALLITSRESIDENTS, REGARDLESSOFTHEIRIMMIGRATIONSTATUS REPORTS 65A. UPDATEONTHEIMMIGRATIONANDCUSTOMSENFORCEMENT CONTRACTFORDETAINEESERVICESANDTHESANTAANAJAILAND OPTIONSFOREXPEDITEDPHASEOUT {STRATEGICPLANNO. 1, 4A}- City Manager'sOfficeandPoliceDepartment RECOMMENDEDACTIONS: Reviewandselectoption(s) belowregardingthe SantaAnaJail: CITYCOUNCILAGENDA 16 DECEMBER6, 2016 1.NotifyImmigrationandCustomsEnforcement (ICE) thattheCity, perthe termsoftheexistingagreement, willbereducingtheICEdetaineestoa maximumcapacityof128. Thisactionwouldresultintheclosureofonemodule. Afterthereductioninrevenueanddecreasedcost, theannualnetrevenuelossis 663,743. 2.Continuethepracticeofhiringpart-timecorrectionalofficersperthejail operationsphaseoutplanaspreviouslyagreeduponwiththeSantaAnaPolice OfficersAssociationin2014. 3.ContinuetonegotiatewiththeSantaAnaPoliceOfficersAssociationon retirementincentives. 4.ReleasetheattachedJailRe-UseRequestforQualificationsbasedoninputfrom 12communitymeetings. 5.Alternativeactionsasmaybediscussed. 65B. APPOINTREPRESENTATIVETO THEORANGECOUNTYWATERBOARD - ClerkoftheCouncilOffice RECOMMENDEDACTION: 1.TheMayorcallsfornominations. 2.Closethenominations. 3. TheMayordeclarestheresult. PUBLICHEARINGS 75A. ZONINGORDINANCEAMENDMENTNO. 2016-04TOAMENDPROVISIONS OFCHAPTER41OFTHESANTAANAMUNICIPALCODERELATINGTO UNDERGROUNDUTILITYINSTALLATIONS – CITYOFSANTA ANA, APPLICANT {STRATEGICPLANNOS. 3, 2; 5, 3} - PlanningandBuildingAgency PlanningCommissionapprovedrecommendedactiononNovember14, 2016byavoteof 7-0. LegalNoticepublishedintheOrangeCountyReporteronNovember25, 2016andnotices mailedonNovember23, 2016. RECOMMENDEDACTION: Placeordinanceonfirstreadingandauthorize publicationoftitle. CITYCOUNCILAGENDA 17 DECEMBER6, 2016 ANORDINANCEOFTHECITYCOUNCILOFTHECITYOFSANTAANA APPROVINGANAMENDMENTTOPROVISIONSOFCHAPTER41OFTHE SANTAANAMUNICIPALCODERELATINGTOTHEREQUIREMENTOF UNDERGROUNDUTILITYINSTALLATIONS 75B. AMENDMENTAPPLICATIONNO. 2016-04TOREMOVEANDREPLACETHE CITYOFSANTAANAZONINGSECTIONALDISTRICTMAPS, CITYOFSANTA ANA - APPLICANT {STRATEGICPLANNOS. 3, 2; 7, 2} - PlanningandBuilding Agency PlanningCommissionapprovedrecommendedactiononNovember14, 2016byavoteof 7-0. LegalNoticepublishedintheOrangeCountyReporteronNovember25, 2016andnotices mailedonNovember23, 2016. RECOMMENDEDACTION: Place ordinanceonfirstreadingandauthorize publicationoftitle. ANORDINANCEOFTHECITYCOUNCILOFTHECITYOFSANTAANA REPLACINGTHECITYOFSANTAANA ZONINGSECTIONALDISTRICTMAPS INTOANEWGRAPHICFORMAT 75C. CONTINUED - FIRSTAMENDMENTTODEVELOPMENTAGREEMENTNO. 2015-03FORTHEHERITAGEVILLAGEMIXED-USEDEVELOPMENTAT2001 EASTDYERROAD – PAMELASAPETTO, APPLICANT {STRATEGICPLANNO. 5, 3} – PlanningandBuildingAgency PlanningCommissionapprovedrecommendedactiononNovember14, 2016byavoteof 5-1 (Gartnerdissented; Bacerraabstained). LegalNoticepublishedintheOrangeCountyReporteronNovember25, 2016. RECOMMENDEDACTION: MattercontinuedtoDecember20, 2016City Councilmeetingattherequestofstaff. COUNCILAGENDAITEM PursuanttoSantaAnaCharterSection411, anymemberoftheCityCouncilmayplaceitemson theCityCouncilAgendatobeconsideredbytheCityCouncil. 85A. CONSIDERATIONOFESTABLISHINGDISTRICTELECTIONS – MayorProTem Sarmiento, CouncilmemberAmezcuaandCouncilmemberTinajero DirectstafftoprovidethefollowingattheDecember20, 2016CityCouncilmeeting: CITYCOUNCILAGENDA 18 DECEMBER6, 2016 1.Anevaluationofvariousmunicipalelectionsystems, includingat-largesystems, districtsystems, andmixedsystems. 2.Theprocess oftransitioningtheCityofSantaAna’smunicipalelectionsystem fromitscurrentat-largesystemtoadistrictsystem. 3.OptionstoholdaSpecialElectionin2017topresentaballotinitiativetochange thecurrentelectionsystemfromat-largeelectionstodistrictelections. HOUSINGAUTHORITYMEETING (BlueAgenda) WORKSTUDYSESSION WS-1 COMMUNITYLANDTRUST: WORKSTUDYSESSION ANDPOSSIBLEACTION TOSUPPORTTHEESTABLISHMENTANDPARTNERSHIPOFALOCAL COMMUNITYLANDTRUST - CityManger’sOffice COMMENTS PUBLICCOMMENTS (IfnotconsideredbytheChairatanearliertime. PleaserefertoBasicCity CouncilMeetingInformationpagefordetails). 90A. CITYMANAGER’SCOMMENTS 90B. CITYCOUNCILMEMBERCOMMENTS 1.AB1234DISCLOSURE - Thisis thetimeformembersoftheCounciltoprovidea brieforalreportonanyconference, meetingortravelpaidforbytheCity. Ifmorethan oneCouncilmemberattendedthesameevent, theMayormaydesignateoneattendeeto givethereport. 2.ORALREPORTS - REGIONALBOARDS ADJOURNMENT - TotheSpecialMeetingofTuesday, December13, 2016at6:00p.m. intheCouncil Chamber, 22CivicCenterPlaza, SantaAna, California. AdjournMeetinginMemoryof RonCastro and FelipedeJesúsMartínezNúñez CITYCOUNCILAGENDA 19 DECEMBER6, 2016 FUTUREAGENDAITEMS CommunityEngagementProgram DroneRegulations CITYCOUNCILAGENDA 20 DECEMBER6, 2016