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HomeMy WebLinkAbout AGENDA_2017-06-06CityCouncilMeeting Agenda June6, 2017 CLOSEDSESSIONMEETING CITYCOUNCILCHAMBER 22CivicCenterPlaza SantaAna, California 5:00PM REGULAROPENMEETING CITYCOUNCILCHAMBER 22CivicCenterPlaza 5:45PM ImmediatelyfollowingtheClosedSessionMeeting) MiguelA. Pulido Mayor MPulido@santa-ana.org VicenteSarmientoMicheleMartinez Councilmember – Ward1 MayorProTem - Ward2 VSarmiento@santa-ana.org MiMartinez@santa-ana.org JoseSolorioP. DavidBenavides Councilmember - Ward3 Councilmember - Ward4 JSolorio@santa-ana.org DBenavides@santa-ana.org JuanVillegas SalTinajero Councilmember - Ward5Councilmember - Ward6 JVillegas@santa-ana.org STinajero@santa-ana.org MayorandCounciltelephone: 714-647-6900 Agendaiteminquiries: 714-647-6520 SoniaR. Carvalho CynthiaJ. Kurtz MariaD. Huizar CityAttorney InterimCityManager ClerkoftheCouncil NOTE: IfyouneedspecialassistancetoparticipateinthisCouncilmeeting, pleasecontactMichaelOrtiz, City ADAProgramCoordinator, at (714) 647-5624. Pleasecallpriortothemeetingdate, toallowtheCityenough timetomakereasonablearrangementsforaccessibilitytothismeeting. \[AmericanswithDisabilitiesAct, Title II, 28CFR35.102\] BASICCITYCOUNCILMEETINGINFORMATION Agenda & Materials - TheagendatitlesprovidethepublicwithalistofitemstobeconsideredbytheCouncil brokendownintofour categories: Presentations, ConsentCalendar, BusinessCalendarandPublicHearings. Presentationsareceremonial. Consent CalendarareconsideredtoberoutinebytheCityCouncilandmaybeenactedbyonemotionwithoutdiscussion unlessamemberof theCouncil “pulls” anitem(s) foraseparatevote. BusinessCalendarandPublicHearingitemsareconsideredindividually. Additional informationofthevariouscategoriesontheagendaisfoundonthe “UnderstandingYourCityCouncilMeetingAgenda” pamphletat: http://www.ci.santa-ana.ca.us/coc/documents/understanding_council_agenda.pdf.TheCouncilisnotlimitedinanywaybythe RecommendedAction” andmaytakeanyactionwhichthecouncildeemstobeappropriateonanagendaitem. Exceptasotherwise Allstaffreportsandanynon-confidentialwritingsorprovidedbylaw, noactionshallbetakenonanyitemnotlistedontheagenda. documentsprovidedtoamajorityoftheCityCouncilmembersregardinganyitemonthisagenda areavailableforpublicinspectionin theClerkoftheCouncilOfficeduringregularbusinesshoursandpostedontheCity’swebsitetheFridaybeforeaCouncilmeetingat: http://www.santa-ana.org/coc/granicus.asp PublicComments / OralCommunication - PursuanttoGovernmentCodeSec. 54954.3, thepublicmayaddresstheCityCouncilandany otherlegislativebodyscheduledtomeetonsamedayandtimeonanyandallmatterswithinthejurisdictionoftheCity. ThepublicwillbegiventheopportunitytospeakonanyitemlistedontheAgendaduringthefirstPublicCommentsportionofthe Agenda, withtheexceptionofPublicHearingsthatareconsideredseparatelyandonnon-agendizeditemswithinthejurisdictionofthe CityCouncilduringthesecondPublicCommentsportionoftheAgenda. AtthediscretionofthePresidingMayor, allcommentsmaybe consideredjointly. AllrequeststospeakshallbesubmittedinwritingtotheClerkoftheCouncilatthebeginningofthemeetingand beforePublicCommentsbegin. Speakerformswillbeavailableatthemeeting. REQUESTSTOSPEAKSHALLNOTBEACCEPTEDAFTERTHEPUBLICCOMMENTSESSIONBEGINSWITHOUTPERMISSION OFTHEPRESIDINGMAYOR. Whenspeaking, allpersonsaddressingtheCityCouncilshallfollowtherulesofdecorumasdetailedon thebackofthespeakerform. Thepresidingofficershallhavethepowerandresponsibilitytoenforcedecorumandorderofthemeeting assetforthinSection2-104(c) oftheSantaAnaMunicipalCode. WrittenCommunication – Correspondenceregardinganyitemontheagendamaybefaxedto (714) 647-6956oremailedto eComments@santa-ana.org. Pleasesubmitby3p.m. onCityCouncilmeetingdaytoallowsufficienttimetouploadtothewebsiteand circulatetotheCityCouncilfortheirconsideration. Emailsreceivedafter3p.m. willbeuploadedtotheCity’swebsitethedayafterthe meeting. TranslationServices - SpanishinterpretingservicesareprovidedatCityCouncilmeetings. SimultaneousSpanishinterpretationisprovided throughtheuseofheadsetsandconsecutiveinterpretation (Spanish-to-English) inadditiontothosewishingtoaddresstheCityCouncil atthepodium. LaciudadproveeserviciosdeinterpretaciónalespañolenlasjuntasdelConcilio. Lainterpretaciónsimultáneaalespañolseofrecepor mediodelusodeaudífonosylainterpretaciónconsecutiva (españolainglés) tambiénestádisponibleparacualquieraquedesee dirigirsealconciliomunicipalenelpodio. TelevisedMeetingSchedule - AllregularmeetingswillbetelevisedandavailableforviewingontheCity’scablechannel. Meetingsheldin theCouncilChamberorotherdesignatedlocationswhicharetelevisedliveonCTV3Spectrum (formerlyTimeWarnerCable) willbe cablecastMondaysat6:00p.m., Tuesdaysimmediatelyfollowingthemeetingat9:00a.m., Wednesdaysat6:00p.m., andSundaysat 1:00p.m. MeetingsarealsoavailableinSAP. Meetingsheldinlocationsthatdonothavealivecablefeedwillbevideotapedand shownonCTV3thedayafterthemeeting. DVDcopiesofthemeetingsareavailableforpubliccirculationattheSantaAnaMain Librarythedayafterameeting. CITYVISION, STRATEGICPLANANDCODEOFETHICS TheCityofSantaAnaiscommittedtoachievingasharedvisionfortheorganizationanditscommunity. TheVision, MissionandGuiding Principles (Values) aretheresultofathoughtfulandinclusiveprocessdesignedtosettheCityandorganizationonacoursethatmeetsthe challengesoftodayandtomorrow, asfollow: Vision - ThedynamiccenterofOrangeCountywhichisacclaimedforour: Investmentinyouth • Safeandhealthycommunity • Neighborhoodpride • Thrivingeconomicclimate • Enrichedanddiverseculture • Qualitygovernmentservices Mission - Todeliverefficientpublicservicesinpartnershipwithourcommunitywhichensurespublicsafety, aprosperouseconomic environment, opportunitiesforouryouth, andahighqualityoflifeforresidents. GuidingPrinciples - Collaboration • Efficiency • Equity • Excellence • FiscalResponsibility • Innovation • Transparency Five-YearStrategicPlan - Goals/Objectives/Strategies: Fullreportavailableat: http://www.santa-ana.org/strategic-planning/ Goal1 - CommunitySafety Goal2 - Youth, Education, Recreation Goal3 - EconomicDevelopment Goal4 - CityFinancialStability Goal5 - CommunityHealth, Livability, Engagement & Sustainability Goal6 - CommunityFacilities & Infrastructure Goal7 - TeamSantaAna CodeofEthicsandConduct - AttheSpecialMunicipalElectionheldonFebruary5, 2008, votersapprovedanamendmenttotheCity CharterwhichestablishedtheCodeofEthicsandConductforelectedofficialsandmembersofappointedboards, commissions, and committeestoassurepublicconfidence. Thefollowingarethecorevaluesexpressed: Integrity · Honesty · Responsibility · Fairness · Accountability · Respect · Efficiency CITYCOUNCILAGENDA 2 JUNE6, 2017 REGULAROPENMEETING REGULAROPENMEETING 5:45p.m. (ImmediatelyfollowingtheClosedSession Meeting) CALLTOORDER MAYORPULIDO COUNCILMEMBERSBENAVIDES, MARTINEZ, SARMIENTO, SOLORIO, TINAJEROANDVILLEGAS PLEDGEOFALLEGIANCE MAYORPULIDO INVOCATION ROGERARAGON, POLICECHAPLAIN PRESENTATIONS SPECIALPRESENTATIONbySouthernCaliforniaAssociationofGovernments (SCAG) torecognize MayorProTemMicheleMartinezforheraccomplishmentsasimmediatepastPresidentofSCAG, presentedbyDarinChidsey, ChiefOperatingOfficerofSCAG. CERTIFICATEOFRECOGNITION presentedbyCOUNCILMEMBERSOLORIOtoDr. Ana Nogalesforheroutstandingcontributionstothecommunity. CERTIFICATEOFRECOGNITION presentedby COUNCILMEMBERSOLORIOtoManuel GomezandManuelHernandezfortheiroutstandingliteraryandartistworkinthecommunity. CERTIFICATEOFRECOGNITION presentedby COUNCILMEMBERTINAJEROtothe championsoftheSpeechandDebatecompetition: SierraIntermediate - SamanthaLopez – Declamation; MichelleRoldan – DuoInterpretationand; MarielenaMendoza – DuoInterpretation AdvancedLearningAcademy - IsabellaGuerra – OriginalOratory VillaIntermediate - LizethMartinez – PoetryInterpretation MacArthurIntermediate - GordonTran – Expository; BrendanMaiHa – PublicForumDebate; and JonahTristan – PublicForumDebate JeffersonElementary - GraceTinajero – DramaticPerformance CITYCOUNCILAGENDA 3 JUNE6, 2017 CLOSEDSESSIONREPORT TheCityAttorneywillreportitemstobeaddedtoConsentCalendarItem19AfromtheClosedSessionmeeting. PUBLICCOMMENTS PursuanttoGovernmentCodeSec. 54954.3, membersofthepublicmayaddresseithertheCityCounciloranyoftheCity’s otherrelatedentities, suchastheHousingAuthority, SuccessorAgencyorotherlegislativebodies, meetinginconjunction withthisscheduledmeeting. PubliccommentsmaybemadeonanyandallmatterswithintheCityofSantaAna's jurisdictionorthejurisdictionoftheotherrelatedentities. AtthediscretionoftheChair, atthefirstPublicCommentportionofthemeeting, allcommentsmaybeconsideredjointly. Thepublicwillbegiventheopportunitytospeakthree (3) minutesonanyandallmatterscontainedonanyoftheConsent CalendarandBusinessCalendaritemsand/oronissuesofpublicinterestwithinthejurisdictionoftheCity. Forpublic hearings, membersofthepublicshallbegiventhree (3) minutesforeachdulynoticedhearing (unlessthematteris continuedpriortotakingpublictestimony). AllrequeststospeakshallbesubmittedinwritingtotheClerkoftheCouncilat thebeginningofthemeetingandbeforePublicCommentsbegin. Speakerformswillbeavailableatthemeeting. REQUESTSTOSPEAKSHALLNOTBEACCEPTEDAFTERTHEPUBLICCOMMENTSESSION BEGINSWITHOUTPERMISSIONOFTHEMAYOR. Whenspeaking, allpersonsaddressingtheCityCouncilshall followtherulesofdecorumasdetailedonthebackofthespeakerform. Thepresidingofficershallhavethepowerand responsibilitytoenforcedecorumandorderofthemeetingassetforthinSection2-104(c) oftheSantaAnaMunicipal Code. CONSENTCALENDAR RECOMMENDEDACTION: ApprovestaffrecommendationsonthefollowingConsent Calendaritems: Items10Athrough25I. ADMINISTRATIVEMATTERS MINUTES 10A. MINUTESFROMTHE REGULARMEETINGOFMAY 16, 2016 {STRATEGIC PLANNO. 5, 1} – ClerkoftheCouncilOffice RECOMMENDEDACTION: ApproveMinutes. BOARDS / COMMISSIONS / COMMITTEES 13A. BOARDSANDCOMMISSIONSBIANNUALATTENDANCEREPORTJULY THROUGHDECEMBER2016 {STRATEGICPLANNO. 5, 1} - ClerkoftheCouncil Office RECOMMENDEDACTION: Receiveandfile. CITYCOUNCILAGENDA 4 JUNE6, 2017 13B. COUNCILCOMMITTEES – AGENDAANDMINUTES {STRATEGICPLANNO. 5, 1} - ClerkoftheCouncilOffice RECOMMENDEDACTION: Receiveandfile. NAME MEETINGDATE EconomicDevelopmentInfrastructure, Budget 3/13/17and5/15/17 andTechnologyCommittee SantaAnaUnifiedSchoolDistrictandCityofSantaAna 5/22/17 JointPolicyCommittee MISCELLANEOUSADMINISTRATION 19A. CONFIRMATIONOFCLOSEDSESSIONACTION(S) – CityAttorney’sOffice 19B. EXCUSEDABSENCES – ClerkoftheCouncilOffice RECOMMENDEDACTION: ExcusetheabsenceofCouncilmemberVicente SarmientofromtheJune6, 2017CityCouncilMeeting. 19C. REQUESTFORQUALIFICATIONSTOCREATEALISTOFPRE-QUALIFIED CONSULTANTSTOPROVIDEENVIRONMENTALANDPLANNINGSERVICES STRATEGICPLANNO. 3, 3} - PlanningandBuildingAgency RECOMMENDEDACTION: AuthorizethePlanningandBuildingAgencyto releasetheRequestforQualificationstocreatealistofpre-qualifiedprofessional consultingfirmstoprovideenvironmentalservices, planningservicesandto performrelatedtechnicalstudies. 19D. PUBLICWORKSAGENCYSTATUSOFPROJECTS - MONTHLYCAPITAL IMPROVEMENTPROGRAMEXECUTIVEREPORTFORMAY2017 {STRATEGIC PLANNO. 5, 1} - PublicWorksAgency RECOMMENDEDACTION: Receiveandfile. 19E. DESTRUCTIONOFOBSOLETECITYRECORDS (STRATEGICPLANNO. 5, 1) - FinanceandManagementServices; andPoliceDepartment RECOMMENDEDACTION: Approvetherequestsforthedestructionof obsoleterecordsfromvariousCitydepartmentsinaccordancewiththeretention scheduleoutlinedinCityCouncilResolution2013-014. TheCitywideRecords RetentionSchedulehasspecificretentionperiodsformanyCitydocuments. The ScheduleismodeledaftertheCaliforniaSecretaryofState’ssampleforlocal governmentandincorporatesotherstatutoryperiodsapplicabletoSantaAna. Theseareminimumretentionperiods. Eachdepartmentmakesdiscretionary decisionsonwhethertoretainrecordspasttheminimumrequirements. CITYCOUNCILAGENDA 5 JUNE6, 2017 BUDGETARYMATTERS SPECIFICATIONS – PURCHASEOFEQUIPMENTANDSERVICES 22A. SPEC. NO. 17-046 - CONTRACTAWARDFORHEWLETTPACKARDSUPPORT CONTRACTRENEWAL (InformationTechnologyDepartment) - Financeand ManagementServices RECOMMENDEDACTION: Authorizeaone-timepurchaseandpaymentof purchaseordertoDiltex, Inc. inthetotalamountof $35,860, subjecttonon- substantivechangesapprovedbytheCityManagerandCityAttorney. AGREEMENTS 25A. AGMT - AMENDMENT - PROVIDE AUDIOVISUALEQUIPMENT, INSTALLATION, ANDON-CALLSERVICESFORTWOCONFERENCEROOMS LOCATEDINCITYHALL, ROSSANNEXANDTHECITYYARD {STRATEGIC PLANNO. 7, 5A} - PublicWorksAgency RECOMMENDEDACTION: AuthorizetheCityManagerandClerkofthe CounciltoamendtheagreementwithWesternAudioVisualexercisingatwo-year optionaltermextensionbeginningJune21, 2017throughJune20, 2019; and increasingthecompensationby $50,000, foratotalagreementamountnottoexceed 130,000, subjecttononsubstantivechangesapprovedbytheCityManagerandCity Attorney. 25B. MEMORANDUMOFUNDERSTANDINGWITHYOUTHSERVICEPROVIDERS FOROCCUPATIONALSKILLSTRAINING, ALTERNATIVESECONDARY EDUCATIONANDPOST-SECONDARYOCCUPATIONALSKILLSTRAINING STRATEGICPLANNO. 2,4} - CommunityDevelopmentAgency Recommended ActionapprovedbytheWorkforceDevelopmentBoardonMay18, 2017 bya14-0vote ((Knitter, Korthuis, McGowan, Rutledge, SanchezandWadheraabsent). RECOMMENDEDACTION: AuthorizetheCityManagerandClerkofthe Counciltoexecuteagreementsandmemorandumofunderstandingwiththe followingYouthServiceProviders, foraoneyeartermbeginningJuly1, 2017, subjecttonon-substantivechangesapprovedbytheCityManagerandCity Attorney: 1.AGMT – WithOrangeCountyChildren’sTherapeuticArtsCentertoprovide occupationalskillstrainingintheareasofofficeadministration, mentalhealth paraprofessional, andchildcareworkercertification, offerjobpreparation, paid workexperience, tutoring, mentoring, counseling, andsupportiveservices, for 20youthintheannualamountof $164,000; CITYCOUNCILAGENDA 6 JUNE6, 2017 2.AGMT – WithOrangeCountyConservationCorpstoprovidealternative secondaryeducationthatleadstoahighschooldiploma, offercredential traininginforkliftoperator, safefoodhandling, customerservice, orcomputer software, providejobpreparation, paidworkexperience, post-secondary educationresources, andsupportiveservicesfor20youthintheannualamount of $160,000; and 3.AGMT – WithSantaAnaPublicLibrarytoprovidepost-secondaryoccupational skillstrainingintheareasofdigitaltechnology, computermaintenanceand repair, paidworkexperience, leadershipdevelopment, tutoring, andmentoring for22youthintheannualamountof $160,000. 25C. AGMT - AMENDMENT - MERCHANTPAYMENTSERVICESANDSEPARATION OF PAYMENTKIOSKRELATEDSERVICESTOACLOUDBASEDSYSTEM; ANDREQUESTFORPROPOSALS {STRATEGICPLANNO. 4, 1; 7, 5F} - Finance andManagementServices RECOMMENDEDACTIONS: 1. AGMT - AuthorizetheCityManagerandClerkoftheCounciltoexecuteathird amendedagreementwithTransFirst, LLCforaoneyearextensionof TransFirst, LLC’sexistingcashieringcreditcardmerchantpaymentservices agreement, effectiveJuly1, 2017throughJune30, 2018, foranamountnotto exceed $165,000subjecttonon-substantivechangesapprovedbytheCity ManagerandCityAttorney. 2. AuthorizeCitystafftoreleaseaRequestforProposals (RFP) forintegrated cashieringmerchantpaymentprocessingbeforeDecember31, 2017. 25D. AGMT - AMENDMENT - ANIMALLICENSEFEECOLLECTIONPROGRAM STRATEGICPLANNO. 7, 5F} - FinanceandManagementServices RECOMMENDEDACTION: AuthorizetheCityManagerandClerkofthe Counciltoexecuteatwo-yearamendedagreementwithCivicCollections, Inc., to becompensatedforcanvassingandcollectionofnewanddelinquentdoglicense feesandpenalties atthecurrentrateof50% foreachdoglicensefeecollected, 50 centsforeachnewdoglicenseregistered, and50centsforeachrabiesvaccination certificateissued, effectiveJuly1, 2017throughJune30, 2019, withtheoptionto extendoneadditionalyearfromJuly1, 2019throughJune30, 2020uponawritten requestexecutedbytheCityManager, subjecttonon-substantivechangesapproved bytheCityManagerandCityAttorney. 25E. AGMT - WEBSITEREDESIGN, CONTENTMANAGEMENT SYSTEM IMPLEMENTATIONSERVICES; ANDMAINTENANCEANDSUPPORT SERVICES {STRATEGICPLANNO. 7, 2D} - InformationTechnologyDepartment CITYCOUNCILAGENDA 7 JUNE6, 2017 RECOMMENDEDACTION: AuthorizetheCityManagerandtheClerkofthe CityCounciltoexecuteanagreementwith360BCGroup, Inc., DBA360Business Consulting, forwebsiteredesign, implementationoftheDrupalContent ManagementSystem, inanamountnottoexceed $168,576, includinga20 % contingencyof $28,096, andtoprovidemaintenanceandsupportservicesforathree yearperiod, inanamountnottoexceed $72,000, foratotalamountnottoexceed 240,576, beginningJune15, 2017throughJune30, 2020, , subjecttonon-substantive changesapprovedbytheCityManagerandCityAttorney. 25F. AGMT – AMENDMENT - TELEPHONESYSTEMMAINTENANCEAND SUPPORTSERVICES {STRATEGICPLANNO. 7, 2D) - InformationTechnology Department RECOMMENDEDACTION: AuthorizetheCityManagerandtheClerkofthe CityCounciltoexecuteasecondamendmentwithNECCorporationofAmerica, Inc. foraone-yearextension, beginningJuly1, 2017throughJune30, 2018, inan amountnottoexceed $184,235, subjecttonon-substantivechangesapprovedbythe CityManagerandCityAttorney. 25G. AGMT – AMENDMENT - LIBRARYAUTOMATIONSYSTEM AND MAINTENANCESERVICES (24-HOURPHONE ANDONLINESUPPORT, LICENSEDSOFTWAREUPDATES, STAFFTRAINING, ONLINEACCESTO CATALOGINGRESOURCESANDENHANCEDCONTENTDATABASES) STRATEGICPLANNO. 2, 3D} - Parks, RecreationandCommunityServicesAgency RECOMMENDEDACTION: AuthorizetheCityManagerandClerkofthe CounciltoexecuteanamendmentwithTheLibraryCorporationtoextendtheterm threeyearsfromJune17, 2017throughJune17, 2020andincreasethecompensation forthetermtoanamountnottoexceed $111,689, foratotalcontract $224,428, subjecttonon-substantivechangesapprovedbytheCityManagerandCity Attorney. 25H. AGMT - LEGALSERVICESFORCODEENFORCEMENTRECEIVERSHIPAND NUISANCEABATEMENTMATTERS {STRATEGICPLANNO. 3, 3; 5, 4E} - PlanningandBuildingAgencyandCommunityDevelopmentAgency RECOMMENDEDACTION: AuthorizetheCityManagerandClerkofthe CounciltoexecuteathreeyearagreementterminatingonMay18, 2020withJones Mayer, AttorneysatLaw, intheamountnottoexceed $200,000, subjecttonon- substantivechangesapprovedbytheCityManagerandCityAttorney. 25I. AGMT - PURCHASEAGREEMENTSFORREALPROPERTYACQUISITIONFOR BRISTOLSTREETIMPROVEMENTSPHASE4 (PROJECTNO. 116741) (NON- GENERALFUND) {STRATEGICPLANNOS. 6, 1G; 3, 2C} - PublicWorksAgency CITYCOUNCILAGENDA 8 JUNE6, 2017 RECOMMENDEDACTION: AuthorizetheCityManagerandClerkofthe Counciltoexecutepurchaseagreementsfortherealpropertyacquisitions, temporaryconstructioneasements, andgoodwill (ifany) withthepropertyowners listedbelow, subjecttononsubstantivechangesapprovedbytheCityManagerand CityAttorney: 1.AGMT – WithJoseM. Santillanforapartialacquisitionof1306WestCamden Place (APN408-3335-02) intheamountof $16,338; and 2. AGMT – WithRicardoPinonesandOfeliaPinonesforapartialacquisitionof 1305WestCamdenPlace (APN408-334-17), intheamountof $17,260. ENDOFCONSENTCALENDAR** BUSINESSCALENDAR RESOLUTIONS 55A. RESOLUTIONAUTHORIZINGAGRANTAPPLICATIONTOTHEURBAN GREENINGGRANTPROGRAMFORPROTECTEDBIKELANESON STANDARDAVENUE {STRATEGICPLANNO. 5, 6B} - PublicWorksAgency RECOMMENDEDACTION: Adoptaresolution. ARESOLUTIONOFTHECITYCOUNCILOFTHECITYOFSANTAANA APPROVINGTHEAPPLICATIONFORGRANTFUNDSFORCALIFORNIA CLIMATEINVESTMENTSURBANGREENINGPROGRAM 55B. RESOLUTIONAFFIRMINGCONSISTENCYWITHMEASUREMPROGRAM GUIDELINESRELATEDTOTHECIRCULATIONELEMENT, LOCALSIGNAL SYNCHRONIZATIONPLAN, ANDMITIGATIONFEEPROGRAM {STRATEGIC PLANNO. 6, 1G} - PublicWorksAgency RECOMMENDEDACTION: Adoptaresolution. ARESOLUTIONOFTHECITYCOUNCILOFTHECITYOFSANTAANA CONCERNINGTHESTATUSANDUPDATEOFTHECIRCULATION ELEMENT, LOCALSIGNALSYNCHRONIZATIONPLAN, ANDMITIGATION FEEPROGRAMFORTHEMEASUREM (M2) PROGRAM CITYCOUNCILAGENDA 9 JUNE6, 2017 55C. RESOLUTIONRELATEDTOTHEFINANCINGOFEQUIPMENT, INSTALLATIONANDPARTNERSHIPCOSTSFORTHE800MHZ COMMUNICATIONS SYSTEMPROJECT {STRATEGICPLANNO. 1, 2} - Police Department RECOMMENDEDACTIONS: 1.Adoptaresolution. RESOLUTIONOFTHECITYCOUNCILOFTHECITYOFSANTAANA AUTHORIZINGTHECITYMANAGEROREXECUTIVEDIRECTOROF FINANCETOENTERINTOANEIGHTYEARFINANCINGAGREEMENT WITHHOLMANCAPITALCORPORATIONFORFUNDINGOFTHECITY’S PORTIONOFITSPARTNERSHIPCOSTSFORFY2017-18OFTHE800MHZ COUNTYWIDECOORDINATEDCOMMUNICATIONS SYSTEMBACKBONE UPGRADEFORP25COMPLIANCE, EXECUTEANESCROWAGREEMENT, ANDANYASSURANCESAND/ORDOCUMENTSREQUIREDFORSAID AGREEMENT 2.AGMT - AuthorizetheCityManagerandClerkoftheCounciltoexecuteatax- exemptequipmentlease-purchaseagreementwithHolmanCapitalCorporation, subjecttonon-substantivechangesapprovedbytheCityManagerandCity Attorney. REPORTS 65A. DISCUSSIONONFOURAFFORDABLEHOUSINGDEVELOPMENTPROJECTS ANDOPTIONSFORCITYFINANCIALASSISTANCE {STRATEGICPLANNO. 5, 3C} - CommunityDevelopmentAgency OPTIONSFORCITYCOUNCILCONSIDERATION: AsrecommendedbytheAdHocCommittee, discussthevariousAffordableHousing DevelopmentprojectsrequestingCityfinancialassistanceandseekCityCouncildirection ontheallocationofcurrentandavailableaffordablehousingdevelopmentfunds. FollowingareoptionsforCityCouncildiscussionandconsideration: A)SantaAnaArtsCollective, MetaHousingCorporation: Option #1: Amendtheproject’soriginalawardbyanadditionalamountupto 2.9millionperKeyserMarstonAssociatesgapanalysisreport. Option #2: Amendtheproject’soriginalawardbyanadditionalamountupto 1,481,215, perCSGAdvisorsgapanalysisreport. Cityfinancial assistancetobenegotiatedbyCSGAdvisorsandMetaHousing. Option #3: Takenoadditionalactiontofundtheprojectatthistime. B)FirstStreetApartments, AMCALMulti-Housing: CITYCOUNCILAGENDA 10 JUNE6, 2017 Option #1: Awardofaffordablehousingdevelopmentfundsforanamountupto 8,522,740, perCSGAdvisorsgapanalysisreport. Option #2: Awardofaffordablehousingdevelopmentfundsforanamountupto 8,795,000, perKeyserMarstonAssociatesgapanalysisreport. Option #3: Takenoadditionalactiontofundtheprojectatthistime. C)AquaHousing, CommunityDevelopmentPartners: Option #1: Amendtheoriginalprojectawardwithanadditional31project-based vouchers. Option #2: Takenoadditionalactiontofundtheprojectatthistime. D)TinyTimPlaza, CommunityDevelopmentPartners: Option #1: Committoafutureawardofaffordablehousingfundsforanamount upto $11.7millionperCSGAdvisorsgapanalysisreport. Awardof fundstofollowtheapprovaloftheprojectbythePlanning CommissionandCityCouncilpendingtheavailabilityoffunds. Option #2: Takenoactiontofundtheprojectatthistime. RECOMMENDEDACTIONS: 1.Staffrecommendstheapprovalofitems1Aoption1, 1Boption1, 1Coption1, 1D option1, anditems2and3. 2.Directstafftopreparethenecessarycommitmentlettersandloandocumentsfor CityCouncilconsiderationattheJune20, 2017CityCouncilmeetingorother futuredate. 3.Directstafftodevelopapolicyandcriteriafortheallocationoffutureaffordable housingdevelopmentfunds. 65B. CITYFINANCIALREVIEW/AUDIT PRESENTATION – CityManager’sOffice; and FinanceandManagementServices 65C. APPROVEMODIFICATIONSTOTHECITY’SBUDGETANDFINANCIAL POLICIES {STRATEGICPLANNO. 4, 1}- FinanceandManagementServices ConsiderationofmattercontinuedfromtheApril18, 2017CityCouncilmeetingtothe May2, 2017CityCouncilmeetingbyavoteof5-0 (SarmientoandTinajeroabsent). Atthe CITYCOUNCILAGENDA 11 JUNE6, 2017 May2, 2017meetingthematterwasreferredtotheEconomicDevelopmentInfrastructure, BudgetandTechnologyCouncilCommittteeforreviewattherequestofstaffbyavoteof 5-0 (PulidoandSolorioabsent). RECOMMENDEDACTIONS: 1.ApprovetherevisedBudgetandFinancialPolicies, whichincludesthefollowing elements (Requires5affirmativevotes): a.OperatingReserve - Modifytheoperatingreservetorequirearangeof twomonths (16.67%) toamaximumof20% operatingreserve. Provide languagethatoperatingreservescannotbeusedtocoverbudgetary shortfallsunlessafiscalemergencyorfiscalcrisisisdeclaredbytheCity Council. b.OneTimeRevenue - Allowtheuseofone-timerevenuetooffset structuraldeficitsforone-year. Additionally, approvetheuseofone- timerevenueforaconcurrentsecondyear, subjecttotwo-thirdsapproval bytheCityCouncil. c.UpdatedTerminology - Amendthecurrentpolicytoinclude terminologyutilizedintheBudgetandFiscalPolicyconsistentwiththe termsutilizedintheCity’sComprehensiveAnnualFinancialReport. 2.AlternativeOption - DonotapproverevisionstotheexistingBudgetand FinancialPolicies. Directstafftodevelopabudgetinaccordancetotheexisting policyforCouncilconsideration. PUBLICHEARINGS 75A-1. FISCALYEAR2017-2018MISCELLANEOUSFEERESOLUTION {STRATEGIC PLAN4, 2A} – FinanceandManagementServices LegalNoticepublishedintheOrangeCountyReporteronMay26, 2017andJune2, 2017. RECOMMENDEDACTION: Adoptaresolution. ARESOLUTIONOFTHECITYCOUNCILOFTHECITYOFSANTAANA ESTABLISHINGAUNIFORMSCHEDULEOFMISCELLANEOUSFEESFOR FISCALYEAR2017-2018 75A-2. ADOPTIONOFCITYBUDGETFISCALYEAR2017-2018; THESEVEN-YEAR CAPITALIMPROVEMENTPROGRAM (CIP) FROMFISCALYEAR2017-2018 THROUGH2023-2024; AMENDANDRE-ESTABLISHTHECITY’S BASIC COMPENSATIONPLANS {STRATEGICPLANONO. 4, 2A} – Financeand ManagementServices LegalNoticepublishedintheOrangeCountyReporteronMay26, 2017andJune2, 2017. CITYCOUNCILAGENDA 12 JUNE6, 2017 RECOMMENDEDACTIONS: 1.Authorizetheuseoffundbalancefromthegeneralfundintheamountof $9.3 millionforfiscalyear2017-18. 2.DirectstafftotransitionfromaTypeIIJailFacilitytoaHoldingFacilityduring fiscalyear2017-18. 3. Placeordinanceonfirstreadingandauthorizepublicationoftitle. ANORDINANCEOFTHECITYCOUNCILOFTHECITYOFSANTAANA APPROPRIATINGMONIESTOTHESEVERAL OFFICES, AGENCIES, AND DEPARTMENTSOFTHECITY FORFISCALYEARBUDGETPERIOD COMMENCINGJULY1, 2017 4.AdoptaSeven-YearCapitalImprovementProgram (CIP) beginningfiscalyear 2017-18throughfiscalYear2023-24perOrangeCountyTransportationAuthority OCTA) MeasureM2eligibilityrequirement. 5. Adoptaresolution. ARESOLUTIONOFTHECITYCOUNCILOFTHECITYOFSANTAANATO AMENDRESOLUTIONNO. 2015-026TOEFFECTCERTAINCHANGESTO THECITY’SBASICCLASSIFICATIONANDCOMPENSATIONPLANS 6.DirecttheCityManagertopresentaquarterlyfiscalreview, fortheGeneral Fund, duringfiscalyear2017-18andprovidefortheaccountingofunspentfunds asitrelatestovacantpositions. 7.DirecttheCityManagertoexploreoperationalefficienciesandrevenue enhancementstominimizeusageofone-timefunds. 75B. ADOPTANORDINANCETOREGULATEMOBILEFOODVENDING VEHICLES {STRATEGICPLANNO5, 4} - PlanningandBuildingAgency; andCity Attorney) LegalNoticepublishedintheOrangeCountyReporterandtheOrangeCountyRegisteron May26, 2017; publishedinLaOpiniononMay26, 2017; andnoticesmailedtomobile vendorsonMay26, 2017. RECOMMENDEDACTION: ConsiderationofmattercontinuedtotheJune20, 2017CityCouncilmeetingattherequestofstaff. 75C. ORDINANCEAMENDMENTNO. 2017-01TOAMENDCERTAINSECTIONSOF CHAPTER18OFTHESANTAANAMUNICIPALCODE (MEDICALMARIJUANA COLLECTIVES/ COOPERATIVES) – CITYOFSANTAANA, APPLICANT STRATEGICPLANNOS. 3, 2; 3, 5} - PlanningandBuildingAgency CITYCOUNCILAGENDA 13 JUNE6, 2017 LegalNoticepublishedintheOrangeCountyReporteronMay26, 2017. RECOMMENDEDACTION: Placeordinanceonfirstreadingandauthorize publicationoftitle. ANORDINANCEOFTHECITYCOUNCILOFTHECITYOFSANTAANA AMENDINGCERTAINSECTIONSOFCHAPTER18OFTHESANTAANA MUNICIPALCODEPERTAININGTOMEDICALMARIJUANACOLLECTIVES SECTION18-611, SECTION18-613SECTION18-615, SECTION18-617.5, SECTION18-618, SECTION18-620, SECTION18-621, ANDSECTION18-622OF ARTICLEXIIIOFCHAPTER18) 75D. RESOLUTIONDETERMININGPUBLICINTERESTANDNECESSITYFORTHE ACQUISITIONOFREALPROPERTYAT1922 (ALSOKNOWNAS2006) AND2002 WEST5THSTREET (OCSTREETCARPROJECT - PROJECTNO. 17-6766) NONGENERALFUND) {STRATEGICPLANNOS. 3, 2CAND4B; 6, 1G} - Public WorksAgency NoticeofHearingletterregardingacquisitionofrealpropertybyeminentdomainmailedto propertyownersonMay17, 2017. RECOMMENDEDACTION: Adoptaresolution. (Requiresfiveaffirmativevotes) ARESOLUTIONOFTHECITYCOUNCILOFTHECITYOFSANTAANA FINDINGANDDETERMININGTHATTHEPUBLICINTEREST, CONVENIENCEANDNECESSITYREQUIRETHEACQUISITIONOFCERTAIN REALPROPERTIESLOCATEDWITHINTHECITYOFSANTAANAAT1922 (also knownas2006) & 2002W. FIFTHSTREET (APN007-100-04 & 007-100-05) FORTHE ORANGECOUNTYSTREETCARPROJECT 75E. RESOLUTIONDETERMININGPUBLICINTERESTANDNECESSITYFORTHE ACQUISITIONOFREALPROPERTYAT2016-2020WEST5THSTREET (OC STREETCARPROJECT - PROJECTNO. 17-6766) (NONGENERAL FUND) STRATEGICPLANNOS. 3, 2CAND4B; 6, 1G} - PublicWorksAgency NoticeofHearingletterregardingacquisitionofrealpropertybyeminentdomainmailedto propertyownersonMay17, 2017. RECOMMENDEDACTION: Adoptaresolution. (Requiresfiveaffirmativevotes) ARESOLUTIONOFTHECITYCOUNCILOFTHECITYOFSANTAANA FINDINGANDDETERMININGTHATTHEPUBLICINTEREST, CONVENIENCEANDNECESSITYREQUIRETHEACQUISITIONOFCERTAIN REALPROPERTYLOCATEDWITHINTHECITYOFSANTAANAAT2016-2020 W. FIFTHSTREET (APN007-110-17) FORTHEORANGECOUNTYSTREETCAR PROJECT HOUSINGAUTHORITYMEETING (BlueAgenda) CITYCOUNCILAGENDA 14 JUNE6, 2017 COMMENTS PUBLICCOMMENTS (IfnotconsideredbytheChairatanearliertime. PleaserefertoBasicCity CouncilMeetingInformationpagefordetails). 90A. CITYMANAGER’SCOMMENTS 90B. CITYCOUNCILMEMBERCOMMENTS 1.AB1234DISCLOSURE - ThisisthetimeformembersoftheCounciltoprovidea brieforalreportonanyconference, meetingortravelpaidforbytheCity. Ifmorethan oneCouncilmemberattendedthesameevent, theMayormaydesignateoneattendeeto givethereport. 2.ORALREPORTS - REGIONALBOARDS ADJOURNMENT - ThenextmeetingoftheCityCouncilisscheduledforTuesday, June 20, 2017at 5:00p.m. fortheClosedSessionMeetingimmediatelyfollowedbytheRegular OpenBusinessMeetingat5:45p.m. intheCouncilChamber, 22CivicCenterPlaza, SantaAna, California. FUTUREAGENDAITEMS CommunityEngagementProgram LaborContracts CITYCOUNCILAGENDA 15 JUNE6, 2017