HomeMy WebLinkAbout22A - PO FORD F-350REQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 3, 2018
TITLE:
AWARD PURCHASE ORDER TO
RACEWAY FORD FOR A FORD F-350
SUPER CAB TRUCK
(SPEC. NO. 18-010)
(STRATEGIC PLAN NO. 6,2)
4
CITAIANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1sT Readingf
❑ Ordinance on 2"d Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Reject the bid from Guaranty Chevrolet Motors Inc. as nonresponsive. After submitting a bid
for a 2018 Chevy Silverado, Guaranty Chevrolet contacted Fleet staff to inform them they were
unable to secure said vehicle.
2. Authorize a one-time purchase and payment of purchase order to Raceway Ford for the
procurement of a 2018 Ford F350 Super Cab truck with utility body insert in the amount of
$58,595, plus a $2,000 contingency, for a total amount not to exceed $60,595, subject to non -
substantive changes approved by the City Manager and City Attorney.
The Finance and Management Services Agency, Facilities, Fleet Maintenance and Central Stores
Division is responsible forthe acquisition, maintenance, repair, and replacement of vehicles, trucks,
and maintenance equipment. The Public Works Agency is in need of a new utility truck for its
Water Production staff. To maximize resources and deploy staff in a more efficient manner, the
Public Works Water Resources Division is now assigning one vehicle to one staff person, instead
of pairing up maintenance staff in one vehicle. This will enable Water Resources Division staff to
provide more timely response to water production maintenance issues throughout the city.
The Notice Inviting Bids was advertised on January 29, 2018, on the City's online bid management
and publication system. A summary of the bid invitations and bids received is as follows:
17 Vendors notified
13 Vendors downloaded the bid packet
2 Bids received
1 Bid received from a Santa Ana vendor
22A-1
Contract Award for Ford F-350 Super Cab Truck
April 3, 2018
Page 2
The bids were opened on March 1, 2018, and evaluated. Guaranty Chevrolet Motors Inc. bid a
2018 Chevy Silverado. A few days after the bid solicitation closed, Guaranty Chevrolet informed
Fleet staff they were unable to secure that year and model vehicle. Moreover, they are not
accepting orders for the 2019 model as they don't know when it will be available or what its pricing
will be. After evaluating the bid submitted by Raceway Ford for a 2018 Ford F-350 Extended
Cab, Fleet staff determined that it meets the City's requirements. To allow for unanticipated
charges, a $2,000 contingency has been included in the award amount.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Strategic Plan Goal #6 — Community
Facilities & Infrastructure, Objective #2 (address deferred maintenance on City buildings and
equipment).
FISCAL IMPACT
Funds in the amount of $60,595 are available in FY 2017-18 Water Utility Water Production account
(No. 06017640-66400).
Edwin "William" Gil—ve2,15.E.
Acting Executive Director
Public Works Agency
FM/CL/sp
APPROVED AS TO FUNDS AND ACCOUNTS:
Executive Director
Finance and Management Services Agency q
22A-2