HomeMy WebLinkAbout22D - SECURITY FOR WORK CENTERREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 3, 2018
TITLE:
CONTRACT AMENDMENT WITH
PROFESSIONAL ACCESS CCTV &
ELECTRICAL FOR IMPLEMENTATION
OF SECURITY MEASURES FOR THE
WORK CENTER LOCATED AT 801 W.
CIVIC CENTER DRIVE, SECOND FLOOR
(SPEC. NO. 14-093)
(STRATEGIC PLAN NO. 6, 1C & G)
u
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
APPROVED
❑ As Recommended
❑ As Amended
❑ Ordinance on 1s' Reading
❑ Ordinance on 2nd Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Amend the contract with Professional Access CCTV & Electrical for implementation of additional
security measures at the Work Center in the amount of $20,195 for a total amount not to exceed
$115,082, subject to non -substantive changes approved by the City Manager and City Attorney.
DISCUSSION
On October 3, 2017, Council approved a lease to relocate the offices of the WORK Center to the
second floor of 801 W. Civic Center Drive. The new WORK Center office will require a security
system consisting of an access control panel and three ET8 high frequency readers to secure and
monitor access in and out of the office.
On May 5, 2015, Council awarded a contract to Professional Access CCN & Electrical (PACE) for
Phase II Security Measures. These measures included the procurement of software to secure
access to upper floors of City Hall and Ross Annex, installation of duress alarms in strategic
locations of City Hall, Ross Annex and Council Chambers that feed directly to Police dispatch and
a five-year software maintenance agreement. On April 5, 2016, Council approved an amendment
to the contract for installation of an upgraded Glass Break Alarm System to monitor and transmit
alarms to Police dispatch,'a third party monitoring center. To provide ease of use among staff
requiring access to both City Hall and the WORK Center, staff recommends utilizing the same
security system already in use at City Hall and other City facilities. Approval of this amendment
will allow the Finance and Management Services Building Maintenance Division to purchase and
install the necessary security equipment at the new WORK Center office for an amount of
$17,195. To allow for unanticipated repair services, a $3,000 contingency has been included in
the contract amount.
2213-1
Contract Amendment with Professional Access CCN & Electrical
April 3, 2018
Page 2
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's effort to meet Strategic Goal # 6 — Community Facilities &
Infrastructure, Objective #1 (establish and maintain a Community Investment Plan for all City
assets), Strategy C (invest resources and technology to extend the service life of existing
infrastructure to protect the City's investment and support a high quality of life standard), and
Strategy G (this agreement will support Capital Improvement Program in coordination with the
Community Investment that addresses deferred maintenance).
FISCAL IMPACT
Funds are available in FY 2017-18 One Stop Adult account (12318753-62300) for $18,176 and in
the One Stop Dislocated Worker account (12318754-62300) for $2,019.
Robert M. Zur S h 'ed
Interim Executiv i ector
Community Development Agency
DS/sp
APPROVED AS TO FUNDS AND ACCOUNTS:
�t I ale —
Francisco Gutierrez
Executive Director
Finance & Management Services Agency
22D-2