HomeMy WebLinkAbout25G - AGMT VANIR EXTENSIONREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 3, 2018
TITLE:
AUTHORIZE AN EXTENSION OF
THE AGREEMENT WITH VANIR
CONSTRUCTION MANAGEMENT,
INC.
(STRATEGIC PLAN GOAL NO. 1, 5)
CIT ANAGER
RECOMMENDED ACTION
CLERK OF COUNCIL USE ONLY:
00=14MAk
❑ As Recommended
❑ As Amended
❑ Ordinance on 1� Reading
❑ Ordinance on 2ntl Reading
❑ Implementing Resolution
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
Authorize the City Manager and the Clerk of the Council to extend a one-year agreement by four
months with Vanir Construction Management, Inc. for a Jail Reuse Study of the Santa Ana Jail, for
the period of April 4, 2018 through July 31, 2018, subject to non -substantive changes approved by
the City Manager and City Attorney.
DISCUSSION
The City Council approved the original agreement with Vanir Construction Management, Inc. for a
one-year term beginning on April 5, 2017 through April 4, 2018.
Vanir has completed the facility assessment, which was preliminarily presented to the City Council
and utilized to prioritize facility repairs. Additionally, the analysis and evaluation of prioritized jail
reuse feasibility options has been finalized. In order to complete the study, staff is recommending
an extension of four months, through July 31, 2018. There is no change to the total cost of the
project.
STRATEGIC PLAN ALIGNMENT
Approval of this item supports the City's efforts to meet Goal #1 - Community Safety and Objective
#5, (provide high quality Police and Fire/Emergency Medical Services response within the City of
Santa Ana)
FISCAL IMPACT
There is no fiscal impact from this action.
Exhibit: 1. Second Amendment to the agreement with Vanir Construction Management, Inc.
25G-1
THIS SECOND AMENDMENT to the above -referenced agreement is entered into on April 3, 2018 by and between
Vanir Construction Management, Inc., a California corporation C'Consultant'), and the City of Santa Ana, a charter
city and municipal corporation organized and existing under the Constitution and laws of the State of California
("City').
RECITALS
A. The parties entered into Agreement #A-2017-069, dated April 4, 2017 ('Agreement'), by which Consultant
agreed to provide a Re -Use Plan and Feasibility Study for the Santa Ana Jail. The term of the Agreement is
from April 5, 2017 through April 4, 2018, and the Agreement remains in effect.
B. On July 13, 2017, the parties entered into a First Amendment to the Agreement # A-2017-069-01, to expand
the scope of services and revise, but not increase the total amount to be expended under the terms of the
Agreement.
C. The parties wish to amend the Agreement to adjust the term of the Agreement to provide the Consultant
additional time to complete the services.
The Parties therefore agree:
1. Section 4, TERM, is amended to continue services for the Agreement from April 4, 2018 until July 31, 2018.
2. Except as modified by this Second Amendment, and the First Amendment to the Agreement, all terms and
conditions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the
date and year first written above.
ATTEST
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By:
John .Funk
Assistant City Attorney
FOR APPROVAL
DAVID VALENTIN
Chief of Police
25G-2
CITY OF SANTA ANA
RAUL GODHITEZ II
City Manager
CONSULTANT
Name:
Title:
THIS SECOND AMENDMENT to the above -referenced agreement is entered into on April 3, 2018 by and between
Vanir Construction Management, Inc., a California corporation ("Consultant'), and the City of Santa Ana, a charter
city and municipal corporation organized and existing under the Constitution and laws of the State of California
("City").
RECITALS
A. The parties entered into Agreement #A-2017-069, dated April 4, 2017 ("Agreement"), by which Consultant
agreed to provide a Re -Use Plan and Feasibility Study for the Santa Ana Jail. The term of the Agreement is
from April 5, 2017 through April 4, 2018, and the Agreement remains in effect.
B. On July 13, 2017, the parties entered into a First Amendment to the Agreement # A-2017-069-01, to expand
the scope of services and revise, but not increase the total amount to be expended under the terms of the
Agreement.
C. The parties wish to amend the Agreement to adjust the term of the Agreement to provide the Consultant
additional time to complete the services.
The Parties therefore agree:
1. Section 4, TERM, is amended to continue services for the Agreement from April 4, 2018 until July 31, 2018.
2. Except as modified by this Second Amendment, and the First Amendment to the Agreement, all terms and
conditions of the Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this Second Amendment to the Agreement on the
date and year first written above.
ATTEST
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By:
John .Funk
Assis ant City Attorney
RECOMMENDED FOR APPROVAL
DAVID VALENTIN
Chief of Police
25G-3
CITY OF SANTA ANA
RAUL GODINEZ II
City Manager
CONSULTANT
Title:
25G-4