HomeMy WebLinkAbout25G - AGMT OPEN GOV PLATFORMREQUEST FOR
COUNCIL ACTION
CITY COUNCIL MEETING DATE:
APRIL 17, 2018
CLERK OF COUNCIL USE ONLY:
TITLE: APPROVED
AMEND AGREEMENT WITH OPENGOV, ❑ As Recommended
As
INC. FOR OPEN GOVERNMENT E]Or Amended
❑ Ordinance on 1s' Reading
PLATFORM SERVICES ❑ Ordinance on 2n' Reading
{ El Implementing Resolution
STRATEGIC PLAN NO. 4, 1}
❑ Set Public Hearing For
CONTINUED TO
FILE NUMBER
CI MANAGER
RECOMMENDED ACTION
Authorize the City Manager and the Clerk of the Council to amend the agreement for a one-year
period with OpenGov, Inc. for the period April 5, 2018 through April 4, 2019 in the amount of
$12,500, with an option for two one-year extensions for a total not to exceed amount of $62,500,
subject to non -substantive changes approved by the City Manager and City Attorney.
DISCUSSION
Following the passage of the 5 -year Strategic Plan, the City implemented various transparency
measures, with the intent to provide more readily available financial data for constituents and other
stakeholders. As a result, the City entered into a two-year agreement with OpenGov to fulfill this
mandate. The OpenGov platform provides financial information of actual and budget information
and can be sorted into a fund, department or expense categories. In an effort in continuing to
evolve and enhance the data to be provided, Staff expanded the portal to include a Checkbook
Report which list payments made to city vendors.
To date, the City has spent (original contract) approximately $25,000. Approval of the amendment
for an additional twelve months will result in an expenditure of $12,500, bringing the total amount
spent to (after one-year period) to $37,500. Furthermore, the amendment will allow for continuous
and uninterrupted service of financial information currently maintained on the portal with an option
for two one-year extensions ($12,500 / each year). Exercising of the two one-year extensions will
bring the total to be spent on the contract to $62,500.
STRATEGIC PLAN ALIGNMENT
Approval of this item allows the City to meet Goal #4 — City Financial Stability, Objective #1
(Maintain a stable, efficient and transparent financial environment).
25G-1
Amend Agreement with OpenGov, Inc.
April 17, 2018
Page 2
FISCAL IMPACT
Contract Amendment:
Funds are budgeted and available in fiscal year 2017-18 in the following contract services
account: Strategic Plan Fund 05210018-62300 - $9,500; Finance and Management Services —
Management & Support 01110100-62300 - $3,000.
Option Period (2 years):
Funds will be budgeted and available in the following fiscal years:
FY 2018-19 Finance and Management Services — Management & Support 01110100-62300 -
$12,500
FY 2019-20 Finance and Management Services — Management & Support 01110100-62300 -
$12,500
APPROVED AS TO FUNDS AND ACCOUNTS:
Francisco Gutierrez
Executive Director
Finance and Management Services Agency
Exhibit 1. First Amendment to the agreement with OpenGov, Inc.
25G-2
EXHIBIT 1
FIRST AMENDMENT WITH OPENGOV FOR
SOFTWARE SERVICES AGREEMENT
THIS FIRST AMENDMENT to the above -referenced agreement is entered into on April 17, 2018 by and between
OpenGov ('Consultant'), and the City of Santa Ana, a charter city and municipal corporation organized and existing
under the Constitution and laws of the State of California ("City"), collectively the "Parties".
RECITALS
A. The Parties entered into Agreement #N-2016-056, dated April 5, 2016 ("Agreement"), by which Consultant
agreed to provide software services.
B. The Term of the Agreement is from April 5, 2016 through April 5, 2018.
C. The Parties wish to amend the Agreement to extend the Term and allow for an increase in Compensation reflecting
these extended services. City will honor and pay for services rendered by OpenGov from and after April 5, 2018,
in furtherance of this Agreement.
NOW THEREFORE, the Parties agree as follows:
1. Billing Frequency, is amended to include costs for services in an amount up to $37,500,.at an annual rate of $12;500.
Total Compensation to be expended under this Agreement, as amended, shall not exceed $62,500.
2. Contract End Date, is amended to extend the date of the Agreement by one (1) year ending ApriM,%2019...
3. Section 7.1, is amended to include the following: "This Agreement may be extended for up to two (2)..one.(1) year
renewals, exercisable by a writing executed by the City Manager and the City Attorney."
4. Except as modified by this First Amendment, all terms and conditions of the Agreement shall remain in full force
and effect.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to the Agreement on the date and
year fust written above.
ATTEST
MARIA D. HUIZAR
Clerk of the Council
APPROVED AS TO FORM
SONIA R. CARVALHO
City Attorney
By
LISA ORCK
Assistant City Attorney
RECOMMENDED FOR APPROVAL
FRANCISCO GUTIERREZ
Executive Director, Finance and Management Services Agency
CITY OF SANTA ANA
RAUL GODINEZ II
City Manager
CONSULTANT
By:
Title:
25G-3
25G-4